1. Word Lesson 7 Working with Documents
Microsoft Office 2010 Introductory
Pasewark & Pasewark

2. Inserting Page Breaks
The place where one page ends and another begins is a page break. Word automatically inserts page breaks or you can insert one manually.
To insert a page break manually, click the Insert tab on the Ribbon, and then in the Pages group, click the Page break button. 2 2

3. You can also use the Ctrl+Enter keys to insert a page break.

4. If formatting marks are displayed, a manual page break appears immediately after the last line of text on the page. It is indicated by a dotted line with the words Page Break in the middle of the line.

5. You can also insert a manual line break to create a new line without creating a new paragraph. To do this, position the insertion point at the location line where you want the line to break, and then press shift+Enter keys.

6. Inserting Page Breaks
Widows and orphans are avoided when automatic page breaks are inserted.
A widow is when the first line of a paragraph appears at the bottom of a page; an orphan is when the last line of a paragraph appears at the top of a page. 6 6

7. Step-by-Step 7.1 page WD 179

8. The style of definition for headings usually includes a setting to keep the heading on the same page as the first line in the next paragraph.

9. Understanding Content Controls
Many predesigned elements contain content controls, which are special placeholders designed to contain a specific type of text.
When you click a content control, the entire control is selected and a(n) title tab appears at the top or to the left of the control. 9 9

10. Understanding Content Controls
For most controls, you simply start typing.
For some controls, an arrow appears when you click the control, and you click the arrow to choose an item from a list or a date from a calendar. 10 10

11. Understanding Content Controls (continued)
The“Type Text” words are a content control.
When you see the Header & Footer Design tab—this means that there is a header or footer that is active.

12. Inserting Headers, Footers, and Page Numbers
Headers (top of page) and footers (bottom of page) allow you to include the same information, on each page of a document.
When the header or footer area is active, the Header & Footer Tools Design tab appears on the Ribbon.
The Different First Page option allows you to remove the header and footer from the first page of the document. 12 12

13. To remove a header or footer, click the Header or Footer button on the Insert tab or the Header & Footer Tools Design tab, and then click Remove Header or Remove footer.

14. If you want to remove the date the document was updated from the first page of the document, you can go to the Options group, select the Different First Page check box.

15. Step-by-Step 7.2 page WD

16. Inserting Headers, Footers, and Page Numbers (continued)
Page numbers are included in some of the header and footer styles.
Even if you choose a header or footer style that does not include page numbers, you can still insert a page number.
You can also insert the page number in an existing header or footer. 16 16

17. If you want to add a page number to an existing footer, position the insertion point in the footer at the location where you want to the page number to appear and then click the Page Number button, point to current position and then choose a style.

18. To hide the margins and space between page in a document, move the insertion point to the top of the page until it changes to a button with double arrows, and then double click.

19. Step-by-Step 7.3 page 185

20. Modifying Document Properties
When you save a file, identifying information about the file is saved along with it, such as the author’s name. This information is known as the file properties. To view properties, click the File tab, and then click Info.
Content controls can be linked to document properties so that they pick up and display the information stored as a document property. 20 20

21. Step-by-Step 7.4 page 187

22. Inserting a Cover Page
You can quickly create a cover page for your document by inserting one of the many predesigned cover pages available with Word.
To insert a predesigned cover page, click the Insert tab, and then in the Pages group, click the Cover Page button. 22 22

23. Inserting a Cover Page
Cover pages contain content controls that you can delete or use. 23 23

24. Inserting a Cover Page (continued)
Cover page gallery

25. Step-by-Step 7.5 page

26. Creating New Sections-page WD190
You can divide a document into two or more sections. A section is a part of a document where you can create a different layout from the rest of the document.
You can also have different headers and footers, page numbers, margins, orientation, and other formatting features in different sections. 26 26

27. To insert a blank page, click the Blank page button in the Pages group on the Insert tab.
To create a new section, click the Page Layout tab, and then in the Page setup group, click the Breaks button.

28. Step-by-Step 7.6 page 192

29. Using the Research Tool
Word provides online access to a dictionary, thesaurus, and other resources to help you research information.
You need an Internet connection for all research resources except the dictionary, thesaurus, and some features of the translation tool. 29 29

30. To use the Research tool, click the Review tab on the Ribbon
To use the Research tool, click the Review tab on the Ribbon. In the Proofing group, click the Research button.

31. Using the Research Tool (continued)
Research task pane open with results from Bing search engine

32. Step-by-Step 7.7 page

33. Creating Tables
A table is an arrangement of text or numbers in rows and columns, similar to a spreadsheet. Tables are useful for organizing information. The intersection of a row and column is called a cell.
Gridlines form the structure of the table, the outline of the rows and columns. 33 33

34. To create a table, click the Insert tab, and then, in the Tables group click the Table button.

35. Another way to insert a table: If you know exactly how many rows and columns you want to create, you can click the Table button in the Tables group on the Insert tab, and then click Insert table on the menu.

36. Creating Tables
To enter text in a table, click in a cell, and then type. To move to the next cell to the right, press Tab or click in the cell.
In a table, to move back one cell, press the Shift+Tab keys. 36 36

37. Creating Tables (continued)
You can modify the structure of a table by using commands on the Table Tools Layout tab on the Ribbon, including:
Inserting or deleting a row or column
Changing the width of columns
Changing the height of rows
Splitting and merging cells

38. Changing the width of columns: To change the width of columns you can position the pointer on top of a gridline and drag the border line to resize it.

39. To split cells, select a cell or cells, and then click the split cells dialog box, specify the number of columns and rows you want to create from the selected cell or cells, and then click OK.

40. Creating Tables (continued)
The easiest way to format a table is to use one of the many predesigned formats on the Table Tools Design tab, table styles group. Options include:
Adding shading to every other row or every other column
Manually formatting text
Changing the color of table lines and cells
Changing the alignment of text in a cell
Adding color to borders 40 40

41. To add shading to ever other row or every other column, select the Banded Rows or Banded columns check boxes in the Table Style Options group.
You can use the Table move handle to drag a table anywhere in a document.

42. Creating Tables (continued)
Live preview of a table style

43. Converting Text into Tables
You can convert text you have already typed into a table.
Select the text, and then on the Insert tab on the Ribbon, click the Table button in the Tables group, and click Convert Text to Table on the menu. 43 43

44. Sorting Text
Sorting arranges a list of words in ascending order (a to z) or in descending order (z to a).
Sorting can also arrange a list of numbers.
To sort text in a table, click anywhere in the table, click the Table Tools Layout tab, and then in the Data group, click the Sort button. 44 44

45. Sorting Text (continued)
Sort dialog box

46. Step-by-Step 7.8 page
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Step-by-Step 7.11 page