1. Business Documents with Word
Module 1
Business Documents with Word
Block Letters
Memos
Multiple-Page Documents
Tables
Unbound Reports with Track Changes
Leftbound Reports with Cover Pages
Documents with Graphics
Reports with Sections
Reports with Citations
Customize Document Themes
Merge Documents

2. Module 1 Overview
Businesses and organizations use Microsoft Word to create and format a variety of business documents
You can create documents from scratch or by using one of Word’s templates
Word comes with many tools for formatting and enhancing the appearance of documents
Module 1 Business Documents with Word

3. Block letters Lesson 1 Create business letters using block format
Review and apply Word commands
Develop job knowledge and skills
Module 1 Business Documents with Word

4. Block Letter Format Lesson 1 2″ Date Letter address Salutation
Complimentary
close
Salutation
Writer’s name and title
Letter address 2″
Reference initials
Date
Use open punctuation with block letters: no colon after salutation or comma after complimentary close.
Module 1 Business Documents with Word

5. Memos Lesson 2 Create memos Use a memo template Save Quick Parts
Learn and apply Word commands
Module 1 Business Documents with Word

6. Memo Format Lesson 2 For heading, tap enter after each line
Distribution list
Body spacing is 1.15 lines by default
Reference initials
For heading, tap enter after each line
Module 1 Business Documents with Word

7. Quick Parts Use Quick Parts to insert content quickly and easily
Lesson 2
Quick Parts
Use Quick Parts to insert content quickly and easily
Save any selection to Quick Part gallery
Click Insert/Quick Parts and select from gallery
Use the Building Blocks Organizer to delete or edit a Quick Part.
Module 1 Business Documents with Word

8. Multiple-Page Documents
Lesson 3
Multiple-Page Documents
Create multiple-page letters
Create multiple-page memos
Create second-page headers
Learn and apply Word commands
Module 1 Business Documents with Word

9. Lesson 3
Second-Page Headings
All pages after the first should have a second-page header
Header should contain name of recipient, page number, and date
Header should be presented on three lines and positioned at left margin
If the document’s letterhead is stored in the header on the first page, you must create different headers for the first and second pages of the document.
Module 1 Business Documents with Word

10. Tables Lesson 4 Create and format tables
Use table tools for design and layout
Learn and apply Word commands
Module 1 Business Documents with Word

11. Lesson 4
Insert Tables
Use Insert/Tables/Table and drag over the desired columns and rows
Tables consist of columns and rows; cells are points where columns and rows intersect
Column A1 B1 C1 A2 B2 C2 A3 B3 C3
Row
Cell
Module 1 Business Documents with Word

12. Change Table Layout Use tools on the Table Tools Layout tab to:
Lesson 4
Change Table Layout
Use tools on the Table Tools Layout tab to:
Insert new rows and columns
Merge and split cells
Adjust column widths using AutoFit
Adjust alignment or row height
Module 1 Business Documents with Word

13. Change Table Design Apply a table style to improve table appearance
Lesson 4
Change Table Design
Apply a table style to improve table appearance
Select different table style options to adjust table styles Table Tools Design/Table Style Options
Module 1 Business Documents with Word

14. Unbound reports with track changes
Lesson 5
Unbound reports with track changes
Format unbound reports
Apply document themes and styles
Work with comments and tracked changes
Learn and apply Word commands
Module 1 Business Documents with Word

15. Unbound Report Format Lesson 5 Title style Subtitle style
Heading 1 style
Heading 2 style
Module 1 Business Documents with Word

16. Document Themes and Styles
Lesson 5
Document Themes and Styles
Document themes consist of coordinated colors, heading and body fonts, and effects
All Office 2007 applications offer same themes
Preformatted styles from Styles gallery make formatting easy
Module 1 Business Documents with Word

17. Comments and Track Changes
Lesson 5
Comments and Track Changes
Use tools in the Comments group to insert, delete, and navigate comments
Select Track Changes to turn on tracking
Use tools in Changes group to accept or reject changes
Off On
Module 1 Business Documents with Word

18. Leftbound reports with cover pages
Lesson 6
Leftbound reports with cover pages
Format leftbound reports
Create cover pages
Learn and apply Word commands
Module 1 Business Documents with Word

19. Leftbound Report Format
Lesson 6
Leftbound Report Format
Bound at left edge
Requires additional spacing at the left margin for binding
Title is about 2″ from top of page
Module 1 Business Documents with Word

20. Cover Pages Select a cover page from Cover Page gallery
Lesson 6
Cover Pages
Select a cover page from Cover Page gallery
Customize with company name, title, subtitle, and date
Use section breaks to number parts of report with different styles
Module 1 Business Documents with Word

21. Documents with graphics
Lesson 7
Documents with graphics
Format documents with pictures, shapes, SmartArt, drop caps, clip art, and WordArt
Format documents with equal-size columns
Learn and apply Word commands
Develop job knowledge and skills
Module 1 Business Documents with Word

22. SmartArt Graphics SmartArt is new in Office 2007
Lesson 7
SmartArt Graphics
SmartArt is new in Office 2007
Select a SmartArt graphic layout and key text to create the graphic
Module 1 Business Documents with Word

23. Pictures Add pictures to a document from clip art or from a file
Lesson 7
Pictures
Add pictures to a document from clip art or from a file
Use any content placeholder or Insert tab to insert clip art or picture from file
Use tools on Picture Tools Format tab to modify picture
Module 1 Business Documents with Word

24. Other Graphic Options Use WordArt to emphasize a heading
Lesson 7
Other Graphic Options
Use WordArt to emphasize a heading
Add a drop cap to a paragraph
Set text in equal- width columns
Insert a text box to display a pull quote
Module 1 Business Documents with Word

25. Reports with sections Lesson 8
Format reports with sections and a table of contents
Update a table of contents
Paste an Excel chart in a report
Learn and apply Word commands
Develop job knowledge and skill
Module 1 Business Documents with Word

26. Report Sections Reports may have the following sections: Cover page
Lesson 8
Report Sections
Reports may have the following sections:
Cover page
Preliminary pages (such as table of contents)
Body of the report
Module 1 Business Documents with Word

27. Table of Contents Generate a TOC automatically by using heading styles
Lesson 8
Table of Contents
Generate a TOC automatically by using heading styles
Select desired TOC format from Table of Contents gallery
Module 1 Business Documents with Word

28. Lesson 8
Link an Excel Chart
After pasting a copied chart, click Paste Options button to verify the link option
Click Keep Source Formatting to maintain original theme formats; click Use Destination Theme to apply formats of destination document.
Module 1 Business Documents with Word

29. Reports with Citations
Lesson 9
Reports with Citations
Format reports with citations
Format reports with bibliography
Learn and apply Word commands
Develop job knowledge and skills
Module 1 Business Documents with Word

30. Create and Insert a Citation
Lesson 9
Create and Insert a Citation
Select citation style in Citations & Bibliography group
Click Insert Citation and choose to add a new source
Complete Create Source dialog box to insert citation at insertion point
Click Show All Bibliography Fields checkbox to see additional fields for bibliography information.
Module 1 Business Documents with Word

31. Lesson 9
Create Bibliography
Position insertion point where bibliography will be inserted
Select Bibliography style
Apply Title style to heading if desired
Use Add Text command to add bibliography title to a table of contents.
Module 1 Business Documents with Word

32. Customize document themes
Lesson 10
Customize document themes
Create custom themes
Apply customized document themes
Learn and apply Word commands
Develop job knowledge and skills
Module 1 Business Documents with Word

33. Create New Theme Colors
Lesson 10
Create New Theme Colors
Use Create New Theme Colors to change theme colors
Save new color scheme to use in any Office 2007 program
Module 1 Business Documents with Word

34. Lesson 10
Save a New Theme
First customize theme colors, create new theme fonts, and select effects
Select Save Current Theme to make theme available in all Office 2007 programs
Module 1 Business Documents with Word

35. Merge documents Lesson 11 Merge form letters
Learn and apply Word commands
Module 1 Business Documents with Word

36. Lesson 11
Mail Merge Documents
Use a data source and a main document to create merged documents
Module 1 Business Documents with Word

37. Create Merged Letters Lesson 11 Step 1: Select document type
Step 2: Select starting document
Step 3: Select recipients
Module 1 Business Documents with Word

38. Create Merged Letters, cont.
Lesson 11
Create Merged Letters, cont.
Step 4: Write the letter
Select fields from Mailings tab or Mail Merge Wizard task pane
Module 1 Business Documents with Word

39. Create Merged Letters, cont.
Lesson 11
Create Merged Letters, cont.
Step 5: Preview the letters
Step 6: Complete the merge
Module 1 Business Documents with Word