E-mail Year 10

E-mail E-mail stands for Electronic Mail Exam question: Give a definition of E-mail (2 Marks): E-mail is messages sent between computers (1) across networks via Internet (1)

E-mail Facilities What are the different facilities E-mail provides? Standard outgoing signature and message Group email Using cc and bcc Attaching files Address books Naming email groups and folders.

Standard outgoing signature and message A signature is text that you set up and appears at the end of your email message. It usually contains your name and contact details. You can have any message you like. Some people like to add a quotation. You give your signature a name so you can reuse and have a choice.

Group E-mail You form a group of people from all the people you send email to. You can then send email to a particular group of people. This saves lots of time.

Using CC and BCC cc means carbon copy You list the email addresses of people you want to send a copy of the email to after the cc. bcc means blind carbon copy This allows you to send copies of emails to others without them being able to see each other’s email addresses.

Attaching files Files can be sent with an email. Useful for sending work from school/college to your home computer. Can attach any type of file (e.g., image, word-processing document, etc.). Files are sometimes compressed before sending.

Address book Allows you to create a list of contact details. If you want to send an email to someone, you just click on their name and their email address is inserted. Email addresses of people who contact you can be added automatically.

Naming email groups and folders Groups can be given names (e.g., People in my form, My teachers, etc.). It is important to set up named folders for different types of email. This enables them to be found more easily. Remember to back up emails.