Educational Session Presented by Joni Welling Tweet During today’s meeting: @GPUG, #GPUGIOWA

Setting up EFT payments in A/P & A/R modules My background Are you using ACH today? Are you using EFT in GP? Walk through set-up steps 6 years, self-taught Significantly reduced processing time from 1 hour to approximately 15 minutes. No manual payments

Setting up a new checkbook Create a new checkbook. New ID Description Currency ID Cash Account Cash in Transit Account Cards>Financials>Checkbook

EFT Bank Maintenance Enter YOUR bank information Company Name – is what the vendor will see. Company ID Number- always starts with 1 and then your tax ID # Service Class Code, Format Code, Priority Code all deals with the format of the first two lines of the file.

Click on Payables or Receivable options

Options for payables Accounts Payable set-up Select where you want files to saved. Select the file format. Click on magnifying glass to either select or create a new format.

Nacha file format PPD vs. CCD PPD – Individual Person CCD – Company or Business If an addenda record is needed it should be sent as a “+”

Create File Format Create an EFT Format ID Enter Desription Select the appropriate Format Type Select the format class (this will be used on the vendor card).

Pause for questions after auto settlement

Additional Edits Each line type can be edited

Adding Addenda Record Select Addenda Expand Payment Detail Change to a Data Field type Select “PM Apply to History File” Expand Addenda Count Validate it is on Calculation and the type is set to Addenda Count.

EFT payment register report Microsoft Dynamics GP>Tools>Setup>Posting>Post ing Select Purchasing Series and the Origin as Computer Checks Check the EFT Payment Register and the output you would like

Remittance email notification Microsoft Dynamics GP>Tools>Setup>Company> Email Setup Select how you would like the remittance to be emailed and what type of file Select Purchasing Series

Purchasing Email setup Create a Vendor Remittance Message ID Use data inserts to build your message. Enter where you would like replies sent to.

Vendor card set-up Select the Address icon Make sure you have the correct address ID then click the EFT Bank icon. Enter the routing and transit information. Make sure to select the correct file transfer method to correspond to the file type you created in the checkbook.

Vendor card set-up Click on Internet Information Click on E-mail Icon

Create batch in payables Create a Batch ID for your check run Select Payment Method – EFT Select posting date Select Checkbook ID – New EFT book

Process payable remittance Select Remittance Form Check Send Document in E-mail Click Process Select Post then Process one more time.

Generate eft file Purchasing>Transactions> Generate EFT File Select the Checkbook ID and the Batch ID Make sure to adjust the Settlement Date. This will be part of the NACHA file as the Effective date.

Create Batch in Receivables Create Receivables batch ID Select Checkbook ID

Cash receipt entry Validate the date Select EFT Enter amount Apply payment to an invoice Post Receivables Batches Generate EFT File

Thank you Joni Welling Affiliates Management Company 515-612-7316 joniw@affiliatesmgt.com