1. Riding the Wave of Innovation
Accounts Receivable
Presented by Andy Falconetti
alio Application Specialist

2. Agenda AR Setup Invoice Processing Payment Processing AR Reports
On Line Inquiries
Accrual Processing
ACH Processing

3. Accounts Receivable Setup
Profiles
Bank Master
ARS Standard Items
Special Instructions Table
Customer Master
Customer Types
Unit of Measure

4. Profiles

5. Profiles
AR_ACCRUAL_PROFILE: controls the Accrue check box and transaction date and period in FRENT01A.FMX – Invoice Entry
AR_PAYMENT_ACCRUAL_PROFILE: controls the Accrue check box and transaction date and period in FRENT03A.FMX – Invoice Receiving
ASSIGN_AR_INVOICE_BY_YEAR: appends the fiscal year to the invoice number
FRCNT01S_AR_INVOICE: controls detail line information for alio Capture
FRCNT01S_AR_INVOICE_WITH_ACCOUNTS: controls detail line account information for alio Capture
FRCNT01S_MAX_DETAIL_LINES: controls the number of detail lines per page for alio Capture

6. Profiles
FRDET02A_PHONE: prints the defined phone number on customer statements
FRENT01A_Allow_interfund_transfers: allows an interfund transaction for invoices
FRENT01A_SHOW_ADDRESS_CHANGE_BUTTON: allows the ability to change the customer address in FRENT01A.FMX – Invoice Entry
FRENT03A_USE_FCPRT02E: prints a report that pulls from Cash Receipts and ARS Invoice Receiving
FRPST02A_POST_AR_OFFSET: used for cash-basis AR processing

7. Bank Master
Must use bank “AR”: include Mailing Name and Address that prints on the invoices

8. Invoice Background Image
Alternately, Weidenhammer can assist with the creation of a custom background image for ARS invoices instead of using the standard image generated from the Bank Master.

9. ARS Standard Items
ARS → ARS Master File Maintenance → ARS Standard Items

10. Special Instructions
ARS → ARS Master File Maintenance → ARS Special Instructions

11. Customer Master
ARS → ARS Master File Maintenance → Customer Master

12. Customer Types
ARS → ARS Master File Maintenance → Customer Types

13. Unit of Measure
FAS → FAS Master File Maintenance → Requisition Master Files → Unit of Measure Table

14. Invoice Processing Create a Pre-Invoice Create Recurring Invoices
Run the Edit Listing
Print Invoices
Post Invoices
AR Invoice Maintenance

15. Create a Pre-Invoice
ARS → Invoice Transactions → Invoice Entry

16. Create a Recurring Invoice
ARS → Invoice Transactions → Recurring Accounts Receivable Entry

17. Run the Edit Listing ARS → Invoice Transactions → Invoice Edit
Print Options:
Posted
Unposted
Posted & Unposted
Sort By:
Pre Invoice No
Customer No
Customer Name

18. Run the Edit Listing

19. Print Invoices
ARS → Invoice Transactions → Print Invoices

20. Print Invoices Special Instructions – Header “Due”
Print Accounts - Yes
Remit Note
Bank Master

21. Post Invoices
ARS → Invoice Transactions → Invoice Post

22. AR Invoice Maintenance
ARS → Invoice Transactions → AR Invoice Maintenance

23. Payment Processing Enter Invoice Payments
Run the Invoice Receiving Edit Listing
Post Invoice Payments

24. AR Invoice Receiving
ARS → Invoice Transactions → Invoice Payments

25. Invoice Receiving Edit List
ARS → Invoice Transactions → Invoice Payment Edit
Print Options:
Posted
Unposted
Posted & Unposted

26. Invoice Receiving Edit List

27. Invoice Payment Post
ARS → Invoice Transactions → Invoice Payment Post

28. Accounts Receivable Reports
Print Customer Master List
Print Standard Items
Customer Statements
Customer Statement Details – To Mail
Print Aged Invoice Report
Print AR Report by Customers
Invoice Receipt History
AR Invoice Receipts/Cash Receipts Summary

29. Print Customer Master List
ARS → ARS Reports → Print Customer Master List

30. Print Customer Master List

31. Print Standard Items
ARS → ARS Reports → Print Standard Items By Item No.

32. Print Standard Items

33. Customer Statements
ARS → ARS Reports → Customer Statement Details

34. Customer Statements

35. Customer Statement Details – To Mail
FRDET02C.REP – Customer Statement Details

36. Customer Statement Details – To Mail

37. Print Aged Invoice Report
ARS → ARS Reports → Print Aged Invoice Report

38. Print Aged Invoice Report

39. Print AR Report by Customers
ARS → ARS Reports → Print A/R Report by Customers

40. Print AR Report by Customers

41. Invoice Receipt History
ARS → ARS Reports → Invoice Receipt History

42. Invoice Receipt History

43. AR Invoice Receipts/Cash Receipts Summary
ARS → ARS Reports → AR Invoice Receipts/Cash Receipts Summary

44. AR Invoice Receipts/Cash Receipts Summary

45. On Line Inquiries Customer Inquiry Invoice Inquiry
Account Inquiry (Drilldown)

46. Customer Inquiry
ARS → On Line Inquiry → Customer Inquiry

47. Invoice Inquiry
Customer Inquiry → Invoice Inquiry – Detail tab

48. Invoice Inquiry
Customer Inquiry → Invoice Inquiry – Payments tab

49. Account Inquiry (Drill Down)
ARS → On Line Inquiry → Account Inquiry (Drill Down)

50. Accrual Processing for Accounts Receivable
Invoice Accrual - allows you to enter an invoice for goods received in the prior fiscal year that won’t be invoiced until the current fiscal year
Payment Accrual - allows you to accrue a payment received in the current fiscal year for goods received in the prior fiscal year
Functionality enabled by these profile keys:
AR_ACCRUAL_PROFILE: controls the Accrue check box and transaction date and period in FRENT01A.FMX – Invoice Entry
AR_PAYMENT_ACCRUAL_PROFILE: controls the Accrue check box and transaction date and period in FRENT03A.FMX – Invoice Receiving

51. Invoice Accrual
Use a current year batch with a prior year credit account

52. Invoice Accrual
Updates the accounts receivable and revenue accounts in the prior year and the cash and accounts receivable accounts in the current year.

53. Payment Accrual
Use a current year batch for payment on a prior year invoice

54. Payment Accrual
Select the ‘Accrue’ option and the account value changes to year 18

55. Payment Accrual
Updates the accounts receivable and revenue accounts in the prior year.

56. Payment Accrual
Updates the cash and accounts receivable accounts in the current year.

57. ACH Processing for Accounts Receivable
New for 18.1
Creates ACH customer transactions (debits) in a file that can be transmitted to the bank for payment withdrawal
Processed with regular AR invoices and payment receiving
Two new programs will need to be added to the Invoice Transactions menu:
FRACH01A.FMX – Create ACH Customer File
FRACH01A.REP – ACH Direct Deposit Transmittal Record
Requires ACH Setup in the Customer Master and Bank Master

58. Customer Master – ACH tab
ARS → ARS Master File Maintenance → Customer Master

59. Bank Master – AR Prenote tab

60. Create ACH Customer File – FRACH01A.FMX

61. ACH Transmittal Record – FRACH01A.REP

62. ARS Documentation infolink.hammer.net
alio ARS 17.4 – Guide to Accounts Receivable
Resource Id: 4032
alio – Profile Keys in AMPRF01A.FMX
Resource Id: 4085

63. Additional Training
If you are interested in other alio WebEx group training sessions, you can view a list of sessions currently available at:
If you prefer one-on-one training, please contact your alio support provider directly for cost and scheduling information If you have any questions or concerns, please contact alio support at or by direct to

64. Thank you for Attending!
Discussion
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65. Thank you for Attending!