1. EFT for Payables Elaine Foley EFT for Payables is a hole in one!
It's on par
Do not FORE-get this
Something about not driving a wedge between you and your vendors...
Golf is like taxes. You go for the green and end up in the hole.
EFT for Payables
Elaine Foley

2. Sikich is a national technology consultancy with a
ABOUT US
Sikich is a national technology consultancy with a
single-minded focus on improving business performance by deploying best-fit technology solutions. We help our clients understand “what could be”, help them set priorities, and take responsibility to deliver transformative digital strategies.

3. Elaine Foley, APPLICATION CONSULTANT
ABOUT ME
Ask Andrew if I should include this slide or not. 
Elaine Foley, APPLICATION CONSULTANT
Hi there! I’m a financial/functional consultant for our Dynamics GP Team. I also assist with any reporting needs for your GP data to optimize business value in real time.

4. QUICK GOLF JOKE Golf is like taxes...
You go for the green and end up in the hole.

5. 01 02 03 04 CONTENT REVIEW REGISTERING CHECKBOOK SETUP VENDOR SETUP
Demonstration of how to register for EFT for Payables in your GP system 02
CHECKBOOK SETUP
Demonstration of how to set up a checkbook that you would like to use for EFT 03
VENDOR SETUP
Configure individual vendors that you would like to pay via EFT 04
GENERATE EFT FILE
Create a sample transaction and generate an EFT file to send to the bank

6. REGISTER FOR EFT PAYABLES
(Administration > Setup > System > Registration)
Make sure that the ‘EFT Payables’ box is checked. If not, select it and click ‘OK’
(Administration > Setup > System > Registration) 

7. SET UP EFT FORMAT (Financial > Cards > EFT File Format)
Choose a Format Type
US – NACHA PPD and PPD+ are intended for payments to individuals/personal checking accounts
US – NACHA CCD andCCD+ are intended for payments to organizations/corporate accounts
This is where you set up the EFT file format according to the specifications of the bank you use. You will need to get this information from the bank, which will tell you what features you need. Typically, you can use one of the default ones in GP, but you can create a customized one under ‘User-Defined’ in Format Type. 
You can edit the descriptions for each line, but remember that you will be the only one that sees that. To see where the information is pulling from, click the double arrow in the right-hand corner to see the GP fields being used in the format or to type in a unique value.   

8. SET UP CHECKBOOKS (Financial > Cards > Checkbook)
Select the checkbook you will be using to pay EFT vendors
Click EFT Bank at the bottom
Enter the bank information relating to that check book (primarily routing and account number)
(Financial > Cards > Checkbook) 

9. SET UP CHECKBOOKS (Financial > Cards > Checkbook > EFT Bank)
Select the format you created
Note EFT Payment Numbers
Generate Prenotes to test the file
Pick a location on your machine or drive
Try to avoid spaces
Select an EFT File Format under ‘Single Format’ and your ‘EFT Payment Number’ choice. Select the EFT File format that you created earlier. I recommend selecting EFT numbers as it marks a clear difference in your system, especially for auditing purposes.
A prenote is a test EFT to be sent to the bank to test the account numbers and format in their own system. 
Select file locations for prenote and EFT ACH output. (Hint: Sometimes adding spaces, characters, or periods can give you an error message when generating files so try to avoid those!) You can click ‘Generate Prenotes’ to test the output.

10. SET UP EFT VENDORS (Purchasing > Cards > Vendor)
Click on the blue underlined ‘Remit To’ to update the address to include EFT options. Click ‘EFT Bank’ in the right-hand corner.
(Purchasing > Cards > Vendor) 

11. SET UP EFT VENDORS
Enter the necessary bank information for the EFT transfer. Make sure the Currency ID and Bank Country match with the vendor and checkbook. Click OK in this window and then Save in the Vendor Address Maintenance window.
Repeat these steps for every vendor you would like to pay via EFT. 
(Purchasing > Cards > Vendor > Remit To > EFT Bank ) 

12. CONFIGURE EMAIL REMITTANCE
First, we need to configure settings for remittances. (Tools > Setup > Routines > Settings)
Check the formats you want to allow. Click on 'Purchasing Series.' Enter Exchange Log On information. Check Enable at the top. Leave the Message ID as the default for now. 
Click OK to save both of these windows.

13. CONFIGURE EMAIL REMITTANCE
Then we need to configure Vendors to receive remittances. 
Open the Vendor you want to enable ing for. Click on the Globe button in the Address field. This opens the Internet Information window. 
For testing, enter your own address in the TO: section for Addresses at the top.  (Once it is working, you can edit it later to be the vendor's address.)  Click Save and close the Internet Information window.
(Cards > Purchasing > Vendor)

14. CONFIGURE EMAIL REMITTANCE
On the Vendor Maintenance window, click the   button.  In the bottom section, mark the checkbox for Vendor Remittance and choose which Format to use.  (We recommend to test with .docx or .html first just to get it working.)  Click OK and then click Save.

15. CREATE & POST EFT BATCH
First I'm going to enter a regular invoice for my EFT vendor (Purchasing > Transactions > Transaction Entry). Post those invoices.
Then enter a batch in the Build Payment Batch window (Purchasing > Transactions > Build Payment Batch/Select Checks). Enter a restriction on the vendor ID then click Build Batch.
Once there is a batch total, click Edit Payment Batch.

16. CREATE & POST  EFT BATCH
Now create an EFT batch in Edit Payment Batch (Purchasing > Transactions > Edit Payment Batch). Select the batch we created in Batch ID. 
Tab off the field and select the invoice we just created from our EFT Vendor. Check all the invoices you would like to include and click Process on the bottom right. 
(Purchasing > Transactions > Edit Payment Batch)

17. CREATE & POST  EFT BATCH
After clicking Process, you will be entered into this Print Payments window. GP knows it's an EFT batch so it won't actually let you print a physical check.

18. EMAIL REMITTANCE TO VENDORS
After processing your batch from the Edit Payment Batch window, this Remittance window will pop up since GP knows it is an EFT batch. Select the Remittance form option to your vendors. Check both boxes under Destination.
In this window, you can print or remittances or do both. Remittances will be ed to the vendors. If you do not have this set up in GP, then the remittances will print regularly. Click ‘Process’. 
After ing/printing your remittances, you must select 'Post' and then click 'Process' once more.

19. GENERATE EFT FILE
Open the Generate EFT File window. Choose the checkbook you have set up for EFT and click Redisplay. Then select the batch you have posted. Click ‘Generate EFT File’. 
(Purchasing > Transactions > Generate EFT File)

20. GENERATE EFT FILE
Look for this window confirming that your EFT file has been generated in the path you specified earlier in your Checkbook EFT Payables Options window.
Click to add text
(Purchasing > Transactions > Generate EFT File)

21. MY CONTACT EMAIL PHONE ADDRESS Elaine.Foley@sikich.com +1-314-590-2402 
12655, Olive Blvd, Suite #200
St. Louis, MO 63141

22. THANK YOU.