1. Dynamics GP – You Own It … Why Not Use It? eBanking November 29, 2016

2. Meet Your Presenter Jeanne M. Corbley
Senior Consultant Microsoft Dynamics GP
BS – Accounting – Stevenson University
BS – Information Systems – Stevenson University
Over 20 years experience with Dynamics GP and Great Plains
Fifth Year with Intellitec Solutions

3. Who is Intellitec Solutions?
Our Philosophy
Recognize our Client’s Needs
100% commitment to supporting the software
Dedication to our Core Values
Client for Life approach

4. Why these webinars?
Clients asking what do I get for my annual maintenance plan?
Clients asking for more training
Clients wanting to know more about new features and what they own and do not use
Because Intellitec cares and wants each client to use the software to its fullest for their business

5. Dynamics-GP Roadmap
Previous release​ Mainstream support available until
Microsoft Dynamics GP 2015
April 2020
Current release Mainstream
support available until
Microsoft Dynamics GP 2016
July 2021
Next release​
Scheduled for
Micr​osoft Dynamics GP 2016 R2
Q4 CY2016
Our commitment
Ongoing.  Microsoft Dynamics GP will continue to be developed and enhanced.
Our recommendation
Upgrade to Microsoft Dynamics GP 2016
Take a look at Microsoft Dynamics 365 – Business edition. Get a better feel for what we’re working to achieve.

6. How to Determine my Current Version:

7. Version and Release/Build Number

8. eBanking Modules – Why? Enables you: To automate banking processes
Interact with your bank electronically
Help reduce manual labor
Decrease fraud
Increase productivity
Improve cash management
All in a secure environment

9. eBanking tip
Consider putting an ACH block on any bank account in which you do not permit ACH debits
Why? ACH debits allows fraudsters to potentially deduct money from your bank account

10. eBanking Modules Payables EFT (PM EFT) Receivables EFT (RM EFT)
SafePay (Positive Pay)
LockBox Processing
Electronic Bank Reconcile

11. eBanking - Payables EFT (PM EFT) (note: the Receviables EFT is setup in a similar way)
Sends vendor payments via electronic file to your bank
What you do:
Obtain vendor bank information and vendor permission, if needed
Also, Vendor info for sending remittances
Setup the Vendor Cards with their EFT info under Vendor Address Maintenance>>EFT Bank
We can help automate this for large amount of EFT Vendors
Work with bank - ACH formats and sign up for service
Specify a file path for the EFT file
Make sure that IT locks this down
Define/train who will place file on bank website
Determine if bank requires Prenotes

12. eBanking - Payables EFT (PM EFT)
What Intellitec does:
Setup GP and EFT file format in GP
We work with the bank on the file testing
Setup GP Checkbook(s) with EFT Payables Options
Note: GP Checkbook ID can’t contain spaces, dashes or special characters
Setup one or more EFT File formats
Single format or
Based on Vendor
Setup EFT Remittance with invoice information via Word template

13. eBanking - Payables EFT (cont’d)
What Intellitec does, cont’d)
Tests EFT remittance ( w/ Invoice info)
Setup security to Payables EFT and documents it for you
Trains you and your users
Supports you on first production Payables EFT run
Future support via our GP helpdesk

14. eBanking - SafePay (Positive Pay)
Helps to reduce fraud by notifying the bank of all checks which have been issued. 
Using the bank’s “positive pay” service, no checks will be paid without your prior electronic authorization.
Consider additional protection with “Payee name positive pay” that includes payee name in addition to the usual Dollar Amount and Check number
Works with Vendor Payments (including EFT)
Does not include Credit Memos.
Only Net amount of payment

15. eBanking - SafePay (cont’d)
New GP security task: e.g., SAFEPAY – add Windows for series 3rd Party

16. eBanking - SafePay (cont’d)
What you do:
Work with bank to setup Positive Pay service and get NACHA standards documentation
Determine if bank allows Voids in same file or how to handle them
Do you want to include Payables EFT in the file, if applicable
Determine who will generate SafePay file and who will upload to the bank
Understand how to update Safepay info for bank manually on their website, if needed
Create a folder location (a share) with security

17. eBanking - SafePay (cont’d)
What Intellitec does:
Setup SafePay Configurator to match bank file standard
Test with the bank (this usually requires sending the file to the bank and adjusting it a few times)
Setup security to SafePay and document it for you
Train you and your users
Support you on first production Safepay run
Future support via our GP helpdesk
Note: we also have a solution if you want to
automate multiple SafePay file uploads
at one time. Please contact us for details

18. eBanking - Lockbox
Automatically import and apply customer payment information from a lockbox transaction file provided by your bank
What you do:
Work with bank – determine best location for lockbox(es) and sign up for service
Specify a file path for the Lockbox file
Make sure that IT locks this down
Define/train who and how to obtain the bank lockbox file

19. eBanking - Lockbox What Intellitec does:
Setup Lockbox Configurator to match bank file standard
Test with the bank (this usually requires sending the file to the bank and adjusting it a few times
Setup security to Lockbox and document it for you
Train you and your users
Support you on first production Lockbox import
Future support via our GP helpdesk

20. eBanking - Lockbox Steps to Use:
Navigate to the Lockbox Entry transaction screen, enter a batch ID, and click on, “Transactions”
(Sales>>Transactions>>Lockbox)
GP will read the file and attempt to match the bank information with existing open invoices in GP.
Errors can be managed in the Lockbox Transactions screen.
Click “Create Batch” to create a new, editable Cash Receipts batch in GP Receivables

21. eBanking – Lockbox tips
Lockbox Apply Method - Select how you want the system to apply the Cash Receipts to invoices: 
Note: The most common Lockbox Apply Method is 'Specific Invoices' with an Alternate Apply Method of 'None'. 
 --None - The cash receipts are brought in, but not applied until you manually apply them.
 --Document Number - Cash receipts are first applied to the lowest document number, regardless of type.
 --Invoice Number - Cash receipts are first applied to invoices, starting with the lowest document number.
 --Due Date/Oldest Document - Cash receipts are first applied to any document with the oldest due date.
 --Due Date/Oldest Invoice - Cash receipts are first applied to invoice type documents with oldest due date.
 --Document Date - Cash receipts are first applied to the document with the oldest document date.
 --Specific Invoices - Cash receipts are applied only to the invoice number you specify. If the specific invoice number is not found, you can define an Alternate Apply Method to be used. 

22. eBanking - Electronic Bank Reconcile
Use a downloaded file from your bank to automatically clear bank transactions in GP Bank Reconciliation
What you do:
Download a file from the bank into Excel that has this info:
Date, Type, Reference Number, Description, Debits, Credits
Add columns to the Excel file:
Transaction Amount (Debit plus Credit)
Transaction Code CHK, DEP, DAJ, IAJ, XFR
Record Type Code (Checkbook ID)
Account Number (watch leading zeroes)
Save the file as tab delimited text
(w/out Column Header info)

23. eBanking - Electronic Bank Reconcile (cont’d)
Confirm Checkbook has Bank Account number (Financial>>Cards>>Checkbook)

24. eBanking - Electronic Bank Reconcile (cont’d)
What Intellitec does:
Setup the Configurator for the file for a new Bank Format
(Financial>>Routines>>Electronic Reconcile>>Configurator)
Setup Download Maintenance window
(Financial>>Routines>>Electronic Reconcile>>Transactions Download)

25. eBanking - Electronic Bank Reconcile (cont’d)
What Intellitec does (cont’d)
Tests with you, documents and trains
Setup security to Electronic Bank Reconcile
Future support via our GP helpdesk

26. eBanking - Electronic Bank Reconcile (cont’d)
To process:
Open Electronic Reconcile Download Transactions
(Financial>>Routines>>Transactions>>Download)
Choose Download and enter a confirmation number (from the bank or user specified)

27. eBanking - Electronic Bank Reconcile (cont’d)
To process (cont’d)
Click the Reconcile button
Enter the Bank Statement Ending Balance, Bank Statement Ending Date and Cutoff Date
Click on Transactions (click yes, if message)

28. eBanking - Electronic Bank Reconcile (cont’d)
To process (cont’d)
Any GP bank transactions that match a transaction listed in the Excel file, will be marked as Cleared
Complete the bank reconciliation (Difference is $0)
Print out the reports
Click Reconcile

29. eBanking Modules Payables EFT (PM EFT) Receivables EFT (RM EFT)
SafePay (Positive Pay)
LockBox Processing
Electronic Bank Reconcile

30. eBanking Modules – Why? Enables you: To automate banking processes
Interact with your bank electronically
Help reduce manual labor
Decrease fraud
Increase productivity
Improve cash management
All in a secure environment

31. Dynamics GP – You Own It … Why Not Use It? eBanking
Questions and Answers

32. Upcoming Webinars Year End – 2 hours - December 6, 2016
Reporting – December 13, 2016
PSTL – December 20, 2016
Distribution – January 2017
All are on Tuesday EST from 11 am to Noon

33. How to contact Intellitec for support?

34. Dynamics GP – You Own It … Why Not Use It? eBanking
Thanks for attending!
Please contact me if you have future questions: