1. Posting Settings in DYNAMICS GP
Control Your Posting, Before it Controls You!

2. Jo deRuiter 20 Years working with GP
10 as an end user in positions from Senior Accountant to CFO
10 as a consultant having worked with a number of Gold Partners and as an independent
All in all, 30 Years in Accounting Systems GPUG Academy Instructor
Chairman of GPUG Partner Advisory Board (PAC)
Member GPUG Credentialing Council
Member GPUG Exam Committee
Granite Award! Thank You! Advanced Credentialed Professional
-Dynamics GP

3. Posting Settings Control All Aspects of GP
Purchase Orders
Receipts
Transactions
Computer Checks
Payables Transactions
Voids
How it is processes in the Subledger
Approvals and Batches
How it hits the GL
When it hits the GL
Receivables Transactions
Returns
Sales Orders
Write Offs
Cash Receipts

4. Posting Settings Control All Aspects of GP
Let’s Discuss the Flexibility
Minute Control of Different Types of Transactions
Whether it post “to” or “through” to the GL
Whether you can post from the Transaction Level
Whether to include Multicurrency
Verifying Numbers of Transactions and Batch Totals
How to create the Journal Entry
Where the Posting Date Comes From
To Append or Create a New Batch
Require Batch Approval and Password
Which Reports Print at Posting

5. Post Through General Ledger Files
Posting Through Enables The Transaction to go directly to the GL Tables without needing to be posted again in the Financial Modules.
This is optimal because:
It reduces the likelihood of timing differences in posting Dates
It Saves Time and Effort (a lot of it)
Posting “To” the General Ledger just creates a batch in the Financial Module that must be posted.

6. Allow Transaction Postingz
Allow Transaction Posting
Allows the ability to post from a Transaction and makes the need for batches optional
This is not a recommended setup
If transactions are posted from the transaction level they CANNOT post “through” to the GL
THIS CHANGES IN GP 2018R2!!

7. Include Multicurrency Info
This option allows additional Reports for Multicurrency Information on Batch Reports
This is optimal because:
If you are using Multi-Currency Management it offers analysis
Reprint Journals will NEVER include the MC information

8. Verify Number of Trx and Batch Amounts
Verifying the Number of Transactions and Batch Amounts enables users to “check their math” before posting
This is optimal because:
Many users “run a tape”. If you are entering a stack of payables you count the number of invoices you are entering and then manually calculate the total amount of them and fill in the control amounts.

9. Require Batch Approval
Requiring the Batch Approval will prompt for a password before a batch can be posted
This is optimal because:
It allows for control on what is posted
GP will keep track of the approver ID and the ID of the user that posted
It does have a limitation in that anyone with access to the Posting Setup Window can know the Password!!

10. Create Journal Entry Per
Per Transaction allows that there is a JE per transaction in the GL
Per Batch allows for posting to the GL as a summary of all accounts from the batch
Use Account Setting will override and post in Summary if the GL Account is set to post in Summary
The Recommendation is Generally:
Per Transaction
Posting a JE per batch creates reconciliation nightmares!

11. Posting Date From
Per Transaction allows that the Document Date of any transaction become the GL Posting Date.
Batch Dating will post all transactions to the GL on the date assigned in the Batch Window
This is optimal because:
Depending on Business Need, both of the options are viable

12. If Existing Batch
If Existing Batch Allows that If you enter an already existing Batch ID in the Batch ID field of a transaction it will either:
Append: Add to the Existing Batch
Create New: Create a brand new batch with the same ID

13. Reports
Many Users do NOT print the Posting Journals and end up “cancelling” through them which is a time waster. In this area you can choose what to do with the various reports:
? = It will prompt you for a location to send the report
Will Send the Report to the Screen
Will Send the Report to the Printer
Will Send the Report to a File (choose Type)
Having no checkmark by the report name will prevent the report from needing to be printed at all.

14. Posting Accounts Setups (Bonus)
Let’s Discuss the Account Order
Posting Accounts – Company Level
Catch all that are not set up at other levels
Posting Accounts can be set:
Customer
Vendor
Item
SOP/POP Setup Can Control

15. Let’s Look at some Examples in GP!

16. Questions?

17. Thank You For Attending Here’s How to Contact Us:
Jo deRuiter
Internet Presence:
@GP_Jo_deRuiter