Creating a Free Intranet Using Drupal™ Kelley Simon Royal Credit Union

Agenda Royal’s Content Challenges and Requirements Drupal™ and Core Functionality Royal’s Content and Site Design in Drupal™ Examples *Disclaimer*

Challenges of Existing Intranet Repository only Only two users were able to publish content, to ensure security of content Limited search options, key words manually entered Needed to be entirely supported by the IT department, as the tool was developed internally

Challenges of Email Marketing Initiatives Project Announcements Leadership Articles Condolences Pot Lucks Awards Drawings Births System Bulletins Branch Changes Work Anniversaries Required Training Volunteer Opportunities Thank You’s Procedure Changes Executive Messages Job Changes Recognition New Hire Welcomes Promotions Pictures Benefit Updates

Royal’s Content Management Goals Implement a team member portal that: Centralizes Information Relevant to All Team Members Promotes Engagement Reduces Email Reflects Royal’s Core Purpose and Values

Research Research Tasks Assemble a team that includes areas that create corporate-level communication regularly. In Royal’s case, this was Talent Services (HR), Training, Marketing, Administration, IT, and Operations. Inventory all documents currently on the static intranet site. Categorize emails that used the “all team member” distribution list. Send out an Information Use Questionnaire Hold Focus Groups with the Majority of Departments.

Open source software Modularity is a core principal Large network of developers, programmers, and other online contributors Creates dynamic web experiences

Who uses Drupal™? 71% of the top 100 Universities in the country, including all of the ivy league schools, MIT, University of Oxford, and Stanford. 150+ countries use Drupal™ in Government and intergovernmental Agencies, including the US Department of Energy. 73% of the top 30 media companies use Drupal™, including Walt Disney, Time Inc., Twenty First Century Fox, CBS, and Viacom

Why Drupal? Drupal™ is a blank slate, meaning we could set it up any way we wanted, for free. Additional functionality in Drupal™ meant downloading a new module, for no additional cost. We had control over all areas of the site, including how and where content displayed, who could use it and how, and themes (design templates).

Why Drupal? Drupal™ is designed with a WYSIWYG editor environment. Drupal™ is flexible enough to work with existing infrastructure. Drupal™ met our requirements regarding the ability to consolidate information, have multiple authors publish content, and having a robust search. It definitely fit into our budget.

Work Breakdown Structure

Drupal.org

Sandbox

Core Modules

Regions

Work Breakdown Structure

Basics of Drupal A node is Drupal’s™ basic building block and categorizes most content on the site. Nodes are created using administrator-defined content types and can have categories assigned to them. Content types and categories instruct Drupal™ on how a specific type of node should display.

Content Types

Admin Structure

Corporate Message Fields

Categories of Corporate Messages

Adding Content

Creating the Corporate Message

Selecting a Category

Team Member Portal Home Page

Project Page

Office Page

Integrating Systems

Custom Fields

Custom Fields

On the Horizon Classifieds Section Recognition Area Customizable Pages

Rcu.org

Questions?