Incident Business Specialists R5 FAM Incident Business Organization Yolie Thomas Assistant Director, FAM Incident Administration Supervisory Contract Operations Program Manager Sue Zahn Incident Business Specialists Rita Burkhalter-Broadnax Cheryl Raines Maria Sage

R5 Fire Operations Contracting Updates for 2017 New VIPR Agreements Fallers Fuel Tenders Heavy Equipment (Dozers, Transports and Excavators) Mechanic with Service Truck Vehicle with Driver Tents

R5 Rollovers for 2017 Portable Toilets Potable, Gray Water Tenders/Handwashing Trailer Chainsaw Repair Service Mobile Sleeper Units Mobile Laundry Portable Air Traffic Control Support Water Tenders/Engines Weed washing Chippers Misc. Heavy Equipment Refrigeration Trailers

Contracting Officer Assignments Steven Teves (steves@fs.fed.us / 916 640-1057) will be the responsible contracting officer for the following resource categories: • Heavy Equipment • Fallers • Fuel Tenders • Portable Toilets • Portable Air Traffic Control Towers • Mobile Sleeper Units • Water Tenders • Misc Heavy Equipment • Non-VIPR, Incident Base Units(IBU’s) known as “Camp in the Box”.

Contracting Officer Assignments Continued: Wendy Whiteman (wwhitman@fs.fe.us/916 640-1219) will be the responsible contracting officer for the following resource categories: • Mechanic w/Svc Truck • Tents • Vehicle w/Driver • Potable/Gray WT/Trlr HW • Chainsaw Repair Svc • Mobile Laundry Svc • Weed Wash • Reefers • Chippers • Non-VIPR agreements, Rental Cars and Hartford

FAM VIPR Program Notification and Documentation Needs Vendor accidents or equipment damage or mechanical breakdown Need to determine if equipment needs to be pulled from DPL May support to expedite replacement equipment needs Performance Ratings Are monitored during and after incident assignments The use of ICPI’s has helped the completion and forwarding of vendor performance ratings

Region 5 Performance Evaluation Review Process At the end of each fire season, completed evaluations are collected, sorted by fire incident and reviewed. Over 300 performance evaluations were reviewed this past November 2016. If needed evaluators are contacted for confirmation of the rating given and ensure rating guidelines are understood and were practiced The vendor may be contacted in regards to less than satisfactory rating in order to capture their side of the evaluation Performance reviews are made available to the Contracting Officers to discuss any pending action needed and for future agreements

D.20 PERFORMANCE EVALUATIONS Performance evaluations will be performed at the incident using the form in the respective agreement. The evaluation will be completed at the incident by the government representative supervising the work. This form is the preferred performance evaluation to be accepted by the Contracting Officer. Most important, the agreement number and the evaluator’s signature needs be legible and printed on the form. R5 is committed to a continuous education process which ensures that Government Representatives understand the values of evaluations and that the ratings guidelines are followed. The value of performance ratings are discussed throughout the year Team Meetings AAR’s Dispatch workshops During active incidents

Incident Contract Project Inspector(ICPI) The Incident Contract Project Inspector (ICPI) position has been developed to assist incident management personnel in the use of the contract/agreement resources ICPI is supervised by the Procurement Unit Leader (PROC) or Finance Section Chief (FSC) or Contracting Officer’s Representative (COR) ICPI Duties 1. Safely perform on-the-ground contract compliance inspections on contracted fire equipment and contracted personnel. 2. Coordinate closely with agency/incident personnel and vendors. 3. Ensure inspection and other related documentation is accurately completed.

ICPI Update Continued ICPI course scheduled in Region 5, April 2017 Finance Academy, course items of emphasis include: An ICPI is assigned to work with vendors in being successful with the terms of the agreement Inspections should always be thorough and professional Inspections should not interrupt operations ICPI’s are there to help with possible questions a vendor may have or to elevate any concerns

Recognized Vendor Training Water Handling EXHIBIT O – QUALIFICATIONS Contractor Training Requirement CONTRACTOR will ensure that all training received by employees meets the course content and instructor standards listed in PMS 907 (Course Coordinator Guide) and PMS 901-1 (Field Managers’ Course Guide). Instructors used by Contractors for fire training must be recognized through a Geographic Area Coordinating Group Memorandum of Understanding or other formal agency agreement. As per the water handling provision dated 2016, the following was entered into the database for both the Geographic Coordinating Centers in Region 5.

FAM VIPR Contact Information Sue Zahn Contract Operations Program Manager Fire and Aviation Management 909 382-2786 Office 951 217-5146 Cell   Cheryl Raines Incident Business Specialist Cell 760 920-1107   Rita Burkhalter-Broadnax Incident Business Specialist 909 382-2674 Office   Maria Sage Incident Business Specialist 916 640-1006 Amy Lee Incident Business Specialist 619-445-6235 Office 619-607-0582 Cell