ABOUT STUDENTS REGIONAL CONSORTIUM Meeting Presentation February 22, 2016

Agenda Review Welcome & Agenda Review Updates from the State Expenditure Report Submission Activity: Allowable Expenditures 2015/16 End of Year Timeline Consortium Activities Next Steps

Updates from State Preliminary Allocations for 2016/17: Out by 2/28/16 Spending 2015/16 funds Effectiveness and Performance Additional funding opportunities for Community Colleges on AEBG Website Mid-Year Student Reporting – postponed until August New Trailer Bill Language “…consider input provided by pupils, teachers, …” before it makes a decision.

Preliminary Allocations for 2016/17 Posted by 2/28/16 Listed by consortia With breakdown by apportionment schedule from 2015/16 Legislation is clear that members are to receive not less than what they received in 2015/16. MOE is base funding for LEAs in 2016/17 and beyond Apportionment process will be set up by State in May for June/July delivery Disbursement will begin in August 2016

Spending Funds 2015/16 The AEBG program does not supersede any current state or federal legislation/regulations or current collective bargaining agreements. AEBG funds cannot supplant existing funding or be used to purchase items outside the seven program areas (or to serve non-adult students). MOUs may be used to pass through funding to members. Non-members can receive AEBG funds through a district or county office fiscal agent. District fiscal policies and procedures must be followed. Fiscal agents and members must work out funding flow.

Allowable Uses of AEBG Funds Item must be in the consortium’s 3-year plan Item is budgeted as an activity in the 15/16 consortium’s annual plan Members and the public had a chance to review/comment. Members gave final approval of these plans, including funded items. Member requesting the item is in good standing with the consortium.

Effectiveness and Performance State will measure regional effectiveness as part of the AEBG Program. What is regional effectiveness? What is member effectiveness? AEBG Performance Outcomes WIOA (Title II) Alignment Data submissions (End of Year, August): How many adults are we serving? How many adults are taking classes? Unduplicated v. duplicated student count No-shows Non-WIOA programs Outcomes – same as in the annual plan

Trailer Bill Language Recommended in Trailer Bill responding to Governor’s Budget for 2016/17 Language inclusion, “The consortium has considered input provided by pupils, teachers employed by local educational agencies, community college faculty, principals, administrators, classified staff, and the local bargaining units of the school districts and community college districts before it makes a decision.”

Expenditure Reports Close-out Report for AB 86 submitted Final expenditures included purchase: ACCUPLACER College readiness diagnostics Supplies: travel drives, rulers, pencils AEBG First Quarter Expenditure Report submitted $210,780 from 3 members: Alvord USD, Corona-Norco USD, Moreno Valley USD Narratives were included Expectation: increased expenditures for 2nd Quarter

Activity: Funding Activities in ASRCAE 3-Year Plan – Overarching Themes Consortium Sustainability/Access and Capacity/Alignment of Transitions and Pathways/Outreach and Support Services 2015/16 Annual Plan Activities to address Objectives 3, 4, 5, & 6.

2015/16 Annual Plan Activities Objective 3: Integrate existing programs and create seamless transitions into postsecondary education or the workforce. Improve transitional pathways and services Align assessment/placement instruments Align courses within sub-regional providers

Annual Plan Activities Objective 4: Activities to address the gaps identified in Objective 1, current levels and types of adult education programs, and Objective 2, current needs for adult education programs. Restore capacity levels in ABE, ASE, ESL to address the high demand in the region. Increase the types of programs offered where unavailable. Increase support services

Annual Plan Activities Objective 5: Employ approaches proven to accelerate a student’s progress toward his or her academic or career goals. Develop transitional courses for advanced ESL and ASE students Increase the use of technology based instruction. Research blended learning models and other integrated instructional strategies.

Annual Plan Activities Objective 6: Collaborate in the provision of ongoing professional development opportunities Provide professional development activities that will enhance the use of technology as a tool in instruction. Share professional development opportunities on consortium website Share expertise by hosting local workshops and training

Annual Plan Activities Objective 7: Leverage existing regional structures. Enter into agreements to implement GED/HiSET preparation classes at GAIN offices Access labor and training resources provided by WDC

Funding Activities Discussion Using Post-It Notes: Write 1 activity per note, your agency funds with AEBG allocations. Place note under appropriate objective under “Current”. Write 1+ activities per note, your agency is planning to fund with AEBG allocation in 2015/16. Place note under appropriate objective under “Proposed”. Write 1+ activities per note, ideas to consider funding with AEBG for 2016/17.

Funding Activities Discussion Reading the Post-Its: Discussion on “Current Activities” Discussion on “Proposed Activities” Discussion on ways to increase LEAs expenditures for 2015/16 and 2016/17.

2015/16 End of Year Activities Based on Annual Plan and 3-Year Plan: 1. Expend allocations. Don’t save them for a rainy day! 2016/17 allocations stabilizes programs. 2. Prepare for annual reporting of expenditures of MOE and consortium allocation by program, by member, by object code. 3. Monitor outcomes for annual student reporting.

2016/17 Annual Plan Submission Timeline March-April: 1. Develop spending plan by identifying activities 2. Decide fiscal structure (fiscal agent/direct funding) 3. Fiscal allocation schedule identifying which agencies are doing what activities with funds. 4. Align activities with 3-Year Plan

Next Steps 2016/17 Annual Plan Development Due May 1, 2016 Next Scheduled Meetings: Monday March 14, 2016 Monday April 11, 2016* Governing Board Approval of Plan Monday May 9, 2016 Proposed Additional Committee Meetings (February-April) (Representative from each member, all stakeholders) Allocation Review Committee, February 29, 2016, 3:00-5:00 Annual Plan Review Committee, March 2, 2016, 3:00-5:00 Consortium Effectiveness Review Committee, March 3, 2016, 3:00-5:00