Children Services Committee Project 4 Update June 7, 2017

Topics Project Update Rollout Schedule Person of Interest Searches Leadership Workshops Security Role Update Communication Update NC FAST/Mobility Demo

Project 4 Updates Most design activities completed in April and development will complete in May for Release 1. Design, development, and test activities for Release 2 are in progress. Collaborative design webinars and previews of development work with county and state users for Release 2 are ongoing. Recruiting for additional Business SMEs is continuing. Help Desk staff dedicated to Child Services on board. IVR option recently added for Child Services. NC FAST Mobile app is in development with a target release date of September for pilot counties. Stand-alone demo app now available. Continuing to engage Pilot Counties in design activities. Pilots and Group 1 counties recently participated in a Leadership Workshop to prepare detailed readiness plans for their upcoming NC FAST implementation. Three User Checkpoint #2 sessions were held the first 3 weeks of May. Holding monthly status meetings with State DSS leadership and Tri-chair committee; providing Project 4 briefings at state and regional director meetings. Rolling out a Sandbox environment to support pre-go-live system practice. P4 eLearning training to be posted to Learning Gateway starting in mid-June.

Rollout Schedule Approved by Tri-Chairs and EAC, subject to endorsement by pilot county directors based on pilot county deployment results. The time has come for the P4 County Readiness team to start engaging with Group 2-5 counties. The first step in that process is the regional Leadership Workshops.

Go-Live Dates* Deployment Group Release 1 Release 2 Pilot 7/31/2017 (conv #1 – new case) 8/21/2017 (conv #2 – open FC cases) December TBD (new cases) 1/22/2018 (ICPC/AIMS) Group 1 10/23/2017 3/26/2018 Group 2 6/25/2018 Group 3 2/26/2018 7/23/2018 Group 4 8/27/2018 Group 5 4/23/2018 9/24/2018 * Go-live dates are subject to change

All Counties with Read-Only Access All 100 counties must be ready by August to search on NC FAST and Central Registry to identify RILs, victims, and perpetrators as part of CPS case processing. Starting on August 1, 2017 and running through April 23, 2018 when Group 5 goes live on Release 1, all 100 counties will need at least two child welfare inquiry users to have read-only access to search the new cases being added to NC FAST. Central Registry searches will need to be performed by all 100 counties until all open cases are managed using NC FAST. A short (<15 minute) online course will be made available to all counties by July 1 covering the steps required to complete this search. Guidance will be provided in early July to all non-pilot counties about the specific security role to use to support this search.

Leadership Workshop Overview Purpose Provide counties with an opportunity to discuss operational changes coming with Project 4 and conduct specific planning for what needs to be done to prepare for these changes at the local county level Expected Outcomes Greater understanding of the changes coming along with the new system County-specific action plan to set up your county for success on day 1

Leadership Workshop Schedule Wilson July 18-19 Currituck June 8-9 Wake July 10-11 Johnston June 21-22 Beaufort July 20-21 Red stars indicate dates/locations confirmed for June-July workshops. Green shaded counties are the target counties for the June-July workshops. Blue stars indicate potential locations for September-October workshops. Cumberland July 25-26 New Hanover June 28-29

Security Role Update

Security Role Update

Security Role Update

Communication County action items: Get all Child Services staff to sign up for email distributions: NCFAST_4_Child_Services@dhhs.nc.gov Get all Child Services staff to sign up for Learning Gateway: https:ncfasttraining.nc.gov Learning Gateway lessons learned: You can have a single person register your staff - however: Users must accept the email registration confirmation from the Learning Gateway Once the email is acknowledged, the user must complete their profile and select “Child Services” on their profile NC FAST Learning Gateway reporting only counts persons who are registered for the Child Services course

Learning Gateway Registration This month: 89 counties represented and 581 people enrolled Last month: 82 counties represented and 449 people enrolled

NC FAST and Mobility Demo