1. HRIS Training Canadian Champions September 25th & September 26th
PRESENTATION TITLE (INSERT / HEADER AND FOOTER)

2. Agenda System Overview Key Changes for the Field
Major Milestones & Timeline
Training Workshop

3. HRIS Systems before…

4. System Overview System includes the following modules: Recruiting
On-boarding
Core HRIS
Payroll
Compensation

5. Manager’s Functions for Associates Job Aid
Core HRIS
Ongoing Management
Recruiting
Onboarding
Associate Self-Service
This takes them through the full employee lifecycle.
Our goal is for new hires to walk in the door with all of this done.
Information that new hires have will flow into the HRIS system, so you don’t have to enter in new hires.
Every platform will get this as a 1 pager – can be laminated and shared with the manager.
Step 1: Clone an Opportunity
Step 2: Post the Job
Step 3: Candidates Apply
Step 4: Review Applications
Step 5: Hire
Step 6: Close
Step 1: Initial Review
Step 2: Launched - New Hires Tasks
Step 3: Final Review
Step 4: Pending Updates
Search for employee records
Process Hires /Rehires
Update employee records( Pay rate, Promotions, Phone or Address changes)
Terminate employee
Personal Information
Job Information
Compensation/Pay
Benefits & Open Enrollment
Recruiter/Onboarding Owner/Hiring Manager Functions
Employee Functions

6. Key Changes for the Field
Intuitive look and feel
Simplified hiring process
Easier process for applicants
Process background checks in the system
Information flows from recruiting to HRIS
Mobile capabilities

7. Key Changes for the Field
Drive a self-service culture
Video “how to” built into the system
Power in employee
Fast and intuitive

8. HRIS –Canada Training Launch Timeline
Megan & Champions do Webinars
Inventory Preparation Week
Hands on Practice
Inventory Week
Hands on Practice
Follow up calls Paul, Megan & Champions
Survey Launch
Leigh’s 30 minute webinars –
all Canada Managers
Go!
Hands on Practice
Champion Training –TBD

9. Training Workshop

10. Getting Started Log into the Sandbox https://nz15.ultipro.com
Username: Your employee number
Default Password: Your birth date ( MM/DD/YEAR) E.g

11. System Navigation

12. System Navigation

13. Recruiting Demo Recruiting Process Step 1: Clone an Opportunity
Step 2: Post the Job
Step 3: Candidates Apply
Step 4: Review Applications
Step 5: Hire
Step 6: Close

14. Recruiting Gateway
Navigation: Menu iconAdministration Recruiting Gateway

15. Recruiting Process

16. Resources

17. Onboarding Demo Onboarding Process Step 1: Initial Review
Step 2: Launched - New Hires Tasks
Step 3: Final Review
Step 4: Pending Updates

18. Onboarding Gateway
Navigation: Menu iconAdministration OnboardingOnboarding Gateway

19. NoteL System is being updated to show Canadian Dashboard
Onboarding Process

20. Resources

21. Core HRIS Demo Admin Functions How to search for employee records
Hire or Rehire a new employee
Update employee records
Change Name, Address or Telephone
Change Status
Change an Employee’s pay rate
Terminate Employee

22. Employee data
Navigation: Menu icon Administration  My Employees

23. Resources

24. HRIS Employee Functions
Demo
Employee View
Your personal information
Your job-related information
Your Pay
Your Benefits
Open Enrollment
HRIS Employee Functions

25. What can I do in the system?
Personal Information
Job Information
Compensation/Pay
Benefits
Every platform will get this as a 1 pager – can be laminated and shared with associate.
View & Update
View
View
View
Health Care Eligibility
Current Benefits
Beneficiaries/ Dependents
PTO Balances
Employee Summary
Name, Address, and Telephone
Status
Contacts
Identification Documents and other personal info
Job Summary
Compensation
Job History
Current Pay Statement
Pay History
YTD Summary
Direct Deposit
Income Tax
T4/Rel1
Update
Update
PTO Request (Managers only)
Open Enrollment
Associate Self-Service

26. Employee view
Navigation: Menu icon Myself

27. Download the UltiPro App

28. Timing & Action July 1 – Go live Audience Training Approach
Training Mode
Timeline
HRMs & Champions
Provide an overview of the system
What is changing at different levels
Communication strategy
Face-to-Face training
May 24th-May 25th
RDs
Provide High level overview of what is changing at different levels
Webinar – 30 mins
May 29th-May 31st
GMs/AGMs/ZM
June 4th-June 8th
Hiring Managers Field
Provide system related training
Share access to pilot environment
Provide practice scenarios for Pilot testing
Webinar – 60 mins
User guide
Practice activities
June 11th- June 15th
(Webinars)
Week 2-4 June (Practice Activities)
All associates (Field)
GMs/AGMs will communicate to the associates
June
PLSC associates
Launch communication to explain change from ADP to Ultipro
Share job aide to explain details
July 1 – Go live