Orientation-Day 2

Lunch: Panera Select lunch from the menu. We will place the order online and go pick it up around 11:30.

Welcome & Introductions Regional Director’s will share General Information forms. Core Materials will be provided to you on Opening Day.

Customer Service AEAs contract from IESBVI for TVIs/OMS Customer Service-What does it look like?

Faculty Calendar/Schedules Faculty (work year) Calendar must be submitted electronically by SEPTEMBER 1. form is located at http://www.iowa-braille.k12.ia.us/ For IESBVI staff (faculty resources) # of days on Faculty Calendar must match # of Contract days. Reserve 2 days in summer for Early ACCESS (IFSP) and Extended School Year (ESY) services Regional Director will review and approve your Faculty (work year) Calendar. Does Faculty Calendar align with district calendars?

Salary Exception Report Sick Leave or Personal Leave Email Regional Director and Yvette Baker ybaker@iowa-braille.k12.ia.us hcolsch@iowa-braille.k12.ia.us Leave may be taken in 2 hour increments. Funeral Leave & Family Emergency is considered Sick Leave. If approved by regional director, you may occasionally FLEX your schedule during the same week. Salary Exception form is located at http://www.iowa-braille.k12.ia.us/ For IESBVI staff (faculty resources)

Calendar Change Requests Often used when schools are closed due to inclement weather. Calendar Change Request form is located at http://www.iowa-braille.k12.ia.us/ For IESBVI staff (forms) Send to regional director for approval.

Business Office forms Located at http://www.iowa-braille.k12.ia.us/ For IESBVI staff (forms) Mileage Log (due 3rd Business Day of the Month) Expenditure Claim form (3rd Business Day of the Month) Travel Authorization form (due in advance of event) If traveling outside of assigned AEA(s). No form necessary if in-state & required by administration (e.g. Opening Day, Fall Vision Conference) Permission to Transport Student (due in advance of transport)

3.23 – Calendar Maintenance Policy and Procedure All IESBVI employees are required to use e-calendar (MS Outlook) Calendar Permission – Allows other IESBVI employees to view your calendar. Weekly schedules should reflect: Services you are planning to provide during the upcoming week Travel time At end of week, change to services that were actually provided for the past week. Required Information for the Weekly Schedule on MS Outlook: Subject field Use student initials with building/district in subject field (e.g. G.W. Iowa Braille, Vinton) Identify travel time in subject field Location field Use the word “cancelled” when the staff member cancels service

Important Dates! FVLMA Training – August 18 & August 25 Opening Day – August 19 @ IBSSS in Vinton Fall Vision Conference – October 13-14 Des Moines Web IEP Training (see General Info Sheet) Web IFSP and Early ACCESS Training (see General Info Sheet) Enter dates/times on MS Outlook Calendar!

Activity – Use MS Outlook Calendar to enter event & accept invitation to other events Enter time/date/location of following event on your MS Outlook Calendar: FVLMA Training – August 18 –IBSSS (Jill) Opening Day – August 19 – IBSSS (Carla) FVLMA Training – August 25 – (Jennifer) Fall Vision Conference – Oct 13-14 – Des Moines (Ashley) 2. Invite other new TVIs to your event. 3. Accept invitation

Overview of CRM Vision Database Use Screen Shots from Sam How to log on to CRM: CRM-https://crm.iabvi.org Enter: User name and Password Overview of Student Information: Go to Workplace (this screen will open automatically) Click on Students in the left navigational tab Enter first or last name of student

Overview of CRM Vision Database Continued Student Information Components Student Information Enrollment Supports Assessment Administration Notes Related: Common Reports related to the student Send reports to Yvette and she will upload!

Caseload Report Locate staff caseload report on CRM Pull up Changing Service Provider document CRM-https://crm.iabvi.org Enter: User name and Password: Go to Workplace Click on Reports Select Caseload Profile v3 Select your name from Counselor field (dropdown list) Click View Report Go over each student’s file (CRM and hard copy) with Regional Director

Evaluation Date Reports Generate Report using CRM Go to http://www.iowa-braille.k12.ia.us/ Click on CRM Enter user name and password Click on Workplace (bottom LH column) Go to My Work – Reports (top LH column) Check Evaluation Dates Run Report View Report

Web IEP and IFSP Activity Generate chronological list of Annual Reviews & Reevaluations Go to http://www.iowa-braille.k12.ia.us/ Click on IOWA IDEA http://www.iowaideainfo.org Click on IEP (on task bar) Click on Web IEP (button on RH Column) Enter: User name and Password: Go to Student List Click on Annual Review or Reeval Due Click on IFSP Tab – List of Referral, Initial due, Periodic, and Annual dates.

Websites Special Education Manual/IFSP Manual-bookmark the following: http://www.iowaideainfo.org/vnews/display.v/SEC/IEP%7CStatewide%20Special%20Education%20Procedures%3E%3EManualhttps://www.iowaidea.org/IDEA2/

Websites IEP ACCESS https://www.iowaidea.org/IDEA2/ IESBVI Website-bookmark Review Forms American Printing House for the Blind (APH) Assistive Device Center Low Vision Clinic Consultants

Zoom Bookmark Gwen will schedule a meeting with Pam Uses

Summative Evaluation Documents on IESBVI website under For IESBVI Staff then 3 Year Review Cycle Iowa Teaching Standards These documents will be reviewed again at the Summative Evaluation Orientation on Friday, September 16th from 11:30-12:30 via Zoom. You will also receive a letter from the Regional Directors about the documents used in the process and reviewed in the orientation.

Professional Development Standards of Practice are located in SOP Standards of Practice Dropbox. Share Literacy and Math SOP for TVIs Discuss PD Cohorts for 2016-17 Individual Professional Development Plan (IPDP)/Communication Conference Form is located on the website. Communication Conferences are held two times a year in December and April.

Plan Initial Visits to assigned schools! Use CRM to generate list of students & schools Check for Accuracy (OMS & AEA staff can help) Schedule initial visits to these schools. Contact RD to determine if s/he wants to accompany you to any schools Otherwise, Mentor or OMS may want to accompany you! Schedule visits on date/time that principal and SE teacher (if applicable) are available. Pair, then Share Activity – Generate list of topics you might want to discuss with principal and SE Teacher.

Turn in Documents to RD & Mentor Student Assessments Functional Vision Assessments (FVA) Learning Media Assessments (LMA) Cortical Visual Impairment (CVI) Sensory Learning Kit (SLK) EER – Contact mentor and RD if student has “Vision Only” concerns

Turn in Documents to RD Vision Consultation form: on the website Lesson Plans: short or long form on the website IEP/IFSPs: let RD know when IEPs/IFSPs are complete for review prior to the meeting

Mentoring Program Mentor assignments Mentor Meetings-twice a month (in person, electronically, over the phone) Regional Directors will meet with new staff once per month Things to discuss: What is working for you? What additional support do you need?