1. Academy Solutions Group, LLC Timesheet Orientation and Certification
Jan. 2019

2. COMPLETE TIMESHEET DAILY Staff are required to complete a timesheet daily, by the close of business for ASG and for our customer. RECORD CONTRACT HOURS When new staff are accepted on Contract, ASG will assign timesheet Group and Task Number codes to record direct labor hours. If ASG is a sub, the Prime Contractor may also assign charge codes to use within their timekeeping system. Both timesheets need to be completed and direct bill hours need to match. ASG CHARGE CODES Staff will also be assigned ASG Change Codes for PTO/Sick leave, Core and Floating Holidays, LWOP, etc. These codes do not have a task number.

3. HIT THE SUBMIT BUTTON ON FRIDAY
Timesheets are submitted for approval by close of business on Friday of each week. Please remember that to submit an ASG timecard you must hit the <SUBMIT> button.
**Complete and submit Prime Contractor and ASG timesheets together on Friday because ASG admin staff must ensure that recorded hours agree and approve each.
ACCOUNT FOR 80 HOURS IN EVERY TWO-WEEK PERIOD
Staff must account for at least 80 hours in any two-week pay period, except for part-time staff.

4. WEEKLY APPROVAL PROCESS Timesheets are reviewed and approved by ASG to ensure accuracy between the Prime, when ASG is a sub, and ASG and to ensure adherence with ASG guidelines. Check your ASG regularly for notes from ASG admin staff. A courtesy reminder note will be sent to all employees on Friday reminding staff to complete their timecard. Timesheets found incomplete or requiring correction may be un-submitted or rejected by ASG. Corrections must be completed in a timely manor to prevent paycheck delay.

5. ADDITIONAL REVIEW AND APPROVAL PROCESS ASG may send an note requesting completion, revision or correction. Promptly complete or correct the timesheet and “hit” <SUBMIT> again. Option: If you have recorded hours ASG may update, correct or submit your timesheet directly for you. When this happens please complete the approval loop by going back in to your timesheet and “hitting” the <SUBMIT> button again.

6. LOG ON WITH
USERNAME AND PASSWORD
Here is the link:

7. HOME PAGE
Here is our ghg.com CLOCKWISE home page timekeeping system:
Click on << Employee >> then Select: << Timesheet >>

8. Click: <Employee> Select: <Timesheet> View your timesheet.
TIMESHEET NAVIGATION
Click: <Employee>
Select: <Timesheet> View your timesheet.
Other Selections:
<Leave Balance> Check available personal time off.
<Pay Stub> Not used. Sent by secure .
<W2 Forms> Not used. Sent by mail via the US Post Office.
< Personal Info> View your data, mainly used by our ASG office administration staff.
<Change Password> Please change your password the first time you log-on. Contact Bonnie Whaley to reset password.
Click: <General>
Select: <Employee Roster> View staff names and addresses.
Select: <Blank Forms> Not used. Sent by .
Select: <Newsletter > Not used. Sent by .

9. RECORD DIRECT CONTRACT HOURS
Click Box Under: <Group>, View pop-up menu.
Select Your Particular Group: Like ESEA: VENCORE in example above.
Charge Code will automatically show: <01: Direct Labor>, Pay Type: <Direct> , Org: <ASG>.

10. RECORD CONTRACT (Direct Labor) HOURS
Click Box Under: <Task#>, View pop-up menu
Select Task Number: Like 16-ESEA-VENCORE in example above.

11. RECORD CONTRACT (Direct Labor) HOURS
Record hours worked.
If complete for today, Chick: <SAVE >, and Chick: <SIGN OFF>.

12. AS APPROVED BY ASG: RECORD VARIOUS INDIRECT -OVERHEAD HOURS
Record indirect hours the same way as contract hours except: Click box under <Group> : Select: ASG. Click box under <Charge Code> : Select Charge Codes:
You must create another line for each type of time you are recording.
10-Overhead
11-Training
12-Bid & Proposal
23-Comp Time
40-STD/LTD
There is no task number and these do need to be approved by your program manager.

13. RECORD FRINGE BENEFIT HOURS
Record fringe benefit hours the same way as contract hours except: Click box under <Group> : Select: ASG. Click box under <Charge Code> : Select Charge Codes:
20-PTO/SICK (Reference Employee Manual)
22-Floating Holiday (Reference Employee Manual)
30-Leave with out pay (LWOP).
Core Holidays: New Years, Memorial Day, 4th of July, Labor Day, Thanksgiving and Christmas.
Floating Holidays, See Employee Manual. Time is taken in eight-hour increments.
When no other type of PTO is available use LWOP (Leave Without Pay) to account for 80 hours in a single two-week pay period.

14. Notice that a separate line is created for each type of recorded time.
EXAMPLE OF COMPLETED TIMESHEET
Notice that a separate line is created for each type of recorded time.
If complete for today, Chick: <SAVE >, and Chick: <SIGN OFF> or <Submit> if it is Friday.

15. CORRECTIONS AFTER APPROVAL
CORRECTIONS MADE BEFORE APPROVAL
Click check box: If the whole line is wrong. Select <DELETE>
Select new line and re-enter corrected data .
If it is just one number , just correct that.
If that is all: Click: <SAVE> , and <SIGN OFF>
If it is Friday or later: Click: <SUBMIT> again.
CORRECTIONS AFTER APPROVAL
Contact Bonnie Whaley to unsubmit your timesheet. Please indicate exact ending dates. Send note when revision is complete.

16. SUBMIT YOUR TIMESHEET
HIT THE SUBMIT BUTTON EACH FRIDAY BY the close of business
USE TO NAVIGATE TO OTHER TIMESHEETS.

17. EXAMPLE OF SUBMITED TIMESHEET
WHEN YOU HIT “SUBMIT”, IT AUTOMATICALLY POPULATES THIS CELL WITH YOUR NAME and says your timesheet will now be submitted.

18. CERTIFICATION
I certify that I have reviewed our ASG 2019 TIMESHEET ORIENTATION presented above and that I agree to comply with customer and ASG timesheet preparation methods, policy and schedule. Please sign below. Fax or send this sheet to ASG either by scan/ attachment, or sign/fax to
Signature
Date
Print Name Rev (07/2019