MASON PUBLIC SCHOOLS Bond Committee Meeting #1 August 9, 2016

Welcome to the Bond Committee Introductions Purpose of Steering Committee Examine the condition of district facilities and programing needs and provide a recommendation to Board of Education (BOE) Roles and Responsibilities Attend all meetings Bond Committee will select committee chair and secretary Work cooperatively and respect diversity of thought Objectively evaluate district information and consider educational objectives Communicate discussions and decisions with others Decisions will be made based on a consensus or majority rule (if necessary) Present Recommendation to Board of Education

Role of GMB, Skillman Corporation, and MooreTrosper Engagement of support staff  Board’s Finance and Property Committee interviewed two architects and four construction managers on February 10,  The Board of Education selected GMB as the architect, Skillman as the construction manager, and MooreTrosper as the owner’s representative to assist the district in pre-bond services on March 9,  Upon successful passage of a bond proposal, costs of pre-bond services shall be negotiated and included in an agreement/contract.  Actual construction work is NOT performed by the construction manager or owners representative. All work is competitively bid, per state law.  Facilities Audit paid for by the district in the Spring of  The role of the consultants is to provide input, information and expertise in the process. They cannot vote or impact committee decisions.

What is a Bond Proposal? o Funding mechanism for capital improvements. o Bond revenue cannot be spent on teacher, staff, or administrator salaries. Bond revenues can only be spent on capital improvements, such as site and building improvements and the purchase of technology, furniture and equipment. o The sale of bonds allows the district to capture revenue needed to perform major capital improvements. o Bonds may be sold in “series” to take full advantage of market conditions.

Timeline of a Bond Proposal (10-12 months)  School district established a committee to determine scope of construction project.  Consultants estimate costs and prepare schematic drawings for Treasury.  A proposal is taken to Treasury for state approval 3-4 months before the election. State approves project.  Board of Education calls the election.  Bond election. ***Bond elections can only occur in May, August or November per state law.

Timeline of Bond Project  Typically, construction work will begin months after a successful election.  Architectural work begins immediately after a successful election. Architects work directly with the district to design desired improvements. Process takes typically 6- 9 months.  Once drawings are complete, construction manager prepared bid packages and specifications. This typically takes 3 months.  Competitive bids are solicited and collected for all bid packages. Board of Education approves all bids.  Construction manager and owner’s representative oversee all construction.

History to Date  Parent Advisory Forums – Fall of 2014  Meetings with building staff and PTOs – Fall 2014 and Winter 2015  Strategic Planning process started in January 2015  Task Force drafts strategic plan in May of 2015  Facilities audit – Spring 2015  Staff Survey – Spring 2015  BOE forms Facilities Improvement Steering Committee – July 2015  1,200 hours spend on the development of the bond proposal  BOE approves the Strategic Plan – December 2015  Board calls election – January 2016  Failed Bond election on May 3, 2016  BOE forms Bond Committee – June 2016

Strategic Plan BOE Adopted December 2015

Facility Audit  Objective analysis of existing facility conditions  Site  Life Safety  Building Structure  Building Envelope  Interior Function  Interior Environment  Mechanical and Electrical

Facility Audit  Preliminary planning tool for future facility needs  Poor - Does not meet current building codes or standards  Fair - Acceptable, but not optimum condition  Good - Like new condition

Facility Audit  Buildings  Alaiedon Elementary  North Aurelius Elementary  Steele Elementary  Mason Middle School  Mason High School  James C. Harvey Education Center  Transportation Center

Facility Audit  Executive Data Summary  Students Served: 3,350  Average age of Original Construction: 53 years (1962)  Number of Additions and Renovations: 12  Average age of Additions and Renovations: 38 years (1977)  Total District Building Area: 540,000 square feet  Facility Audit Needs : $34 million * * does not address educational delivery, technology, athletic fields, land, buses

Program Needs  Special Education  STEM/Robotics  Performing Arts  Visual Arts  Future Farmers of America (FFA)  Athletics

Meeting #2 – August 17 th 5 – 8:00 p.m. FACILITY TOUR p.m.  Select committee chair and secretary  Committee picture  Provide requested information  Schedule additional meetings  Meeting #3 – August 24 th ALL AGENDAS, MINUTES, POWERPOINTS, ETC. POSTED ON WEBSITE THANK YOU!!!