1. MULTISPORTS CENTRE PRESENTATION
Part 1 – components
Part 2 – design approach/timeline
THURSDAY, FEBRUARY 5, 2009

2. PART 1 - COMPONENTS
Existing P3 RFP forms the basis for components proposed to be included.
Cost estimate was based on typical assigned square footage for the components X the estimated construction cost.
No need to drill down to final details now. That is the role of Design Team and Steering Committee.
Confirm that RFP contains and reflects the basic elements.
Let Design Team go from there.
Council approves final design.

3. PART 2 – DESIGN APPROACH/TIMELINE INTRODUCTION TO WORKING GROUPS
Council/C.A.O.
Staff Working Committee
G.M., Planning, Parks & Recreation
Infrastructure, Municipal Works
Facilities/Operations
Recreation
Purchasing/Finance
Designate(s)
Steering Committee
G.M., Planning, Parks & Recreation
2 Council Representatives
3 User Group Representatives
1 Recreation Advisory Representative
Community Fundraising Group
Integrated Construction Team
Designers/Engineers/Constructors

4. CORNWALL MULTISPORT CENTRE
Tasks / Responsibilities
Approval of Agreements/Bylaws
Approval of Design/Components
Approval of Architect/Constructor
Approval of Tenders/RFP
Senior Government Liaison
Arrange Financing
Council
Community Fundraising Group
Administration
CAO
Lead Department
Finalize Agreement with CAO
Document Preparation
Tender/RFP
Prepare Reports to Council
PLANNING, PARKS & RECREATION
Review and Approve Documents
Evaluate Submissions and Prepare Short List
Recommend Final Decision
Work with Architects/Engineer through Project
Perform Reference Checks on Proponents
Funding Application in Parallel to Fundraising
STAFF WORKING COMMITTEE
Review Short List of Consultants
Participate in Interview
Provide Recommendation
Review and Recommend Major Design/Construction Changes
Design, Supervise and deliver the Project
STEERING COMMITTEE
INTEGRATED CONSTRUCTION TEAM

5. DESIGN – BID – BUILD DESIGN – CONSTRUCTION MANAGEMENT DESIGN – BUILD
DELIVERY MODELS
DESIGN – BID – BUILD DESIGN – CONSTRUCTION MANAGEMENT DESIGN – BUILD

6. DESIGN – BID - BUILD
Most traditional first step in the process is to hire a design firm to prepare full tender ready documents. The owner then tenders the project to a General Contractor on a fixed bid price who builds the facility according to the tender document.
Pros:
You know exactly what the project will cost, re design clauses built in to the design contract should the project come in over budget.
Offers greater input at the design stage.
Deal with one single source during construction phase.
Design stage can start prior to funding approval.
Cons:
Any changes once the project has been awarded to the General Contractorare expensive both in change order and credits.
Process is longer two separate steps.

7. DESIGN – CONSTRUCTION MANAGEMENT
Works well when the owner has some background in projects. The owner goes to the market for a design consultant similar to the traditional build method. The difference is almost simultaneously or ,with the help of the design consultant, a Construction Manager (CM) is contracted to oversee the project. In its truest form, the Construction Manager acts with the owner as a General Contractor (GC). Generally, the CM is a GC with construction experience who could build the project as a GC. The CM works at the early stages of the design, bringing industry and costing experience to the project by using his contacts. The CM tenders all components of the project and follows the owner’s purchasing policies, getting three or four quotes, and recommends award to the owner and designer.
Pros:
Integrated design approach brings the designer and constructor at the table early in the process.
The CM works for the owner and designer as an integrated team.
Local bidding is encouraged.
Changes to the design in reaction to cost happens early in the process.
Critical components can be tendered early in response to market conditions.
Cons:
Their is no fixed bid on the total pkg.
CM fees are based on 3 - 5% of the construction budget.
There are re reimbursable to the CM for site work, such as general labourers, site clean up etc.

8. DESIGN - BUILD
Theoretically, the time frame is shorter because of the combination of the two steps, design and build. Would work well in a design build, own/manage approach or P3.
Pros:
Project costs are fairly stable providing there are no changes to the scope of work.
Consolidated design/build approach.
Some flexibility in up-front design.
Time frame for completion could be shorter but up front work requires more attention to details.
Cons:
Need good detailed up front document being specific on the design criteria.
Usually the owner would have a design schematic prepared prior to going to the market in order for everyone to bid apples to apples.
The designer is contracted by the constructor loss of design control specially in finishes.
Changes to the design are very expensive.
Selection process is long and each proposal has to be reviewed carefully.
All funding would need to be in place prior to going to the market.

9. KEY NEXT STEPS
Assuming we are using Design-Bid-Build or Design-Construction Management, the key next steps are:
Select a Design team; and
Deal with Senior Government Funding

10. TIMELINE FLOWCHART

11. OPTIMUM TIMELINE - DESIGN TEAM RFP
Feb. 23 Advertise RFP - Part 1 in Merk’s Feb. 28 Advertise RFP - Part 1 in Standard-Freeholder Mar. 12 Close RFP – Part 1 Mar. 13 Packages to staff Working Committee Mar Review submissions and short list Mar. 24 Letter is sent to short list bidders along with Part 2 of RFP Apr. 6 Close RFP – Part 2 Apr. 14 Interview short list Apr Verify references Apr. 17 Make recommendation and prepare report to Council Apr. 27 Council award of RFP to successful firm.

12. CORNWALL MULTISPORTS CENTRE - PROJECT TIMELINE
January
February
March
April
May
June S M T W F 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
TASKS
July
August
September
October
November
December
DESIGN PHASE
Prepare RFP
Advertise – March 14/09
Close RFP – April 2/09
Evaluate, short list and recommend
Council approval – May 25/09
Bonding, WSIB & insurance clearing certificates
Design development
Shovel ready
CONSTRUCTION PHASE
Prepare construction tender document
Advertise tender
Evaluate/recommend
Council award
Contract preparation
Construction start
Grant application
OMB Hearing
 Fundraising