1. Budget and finance
Ryan Kahlden
June 12, 2017

2. Chapter 41 / Chapter 42 Status
What does this mean?
All Districts fall under the provisions of either Chapter 41 or Chapter 42 of the Texas Education Code.
When wealth (tax values) per WADA (weighted average daily attendance) exceed $319,500, District is subject to provisions of Chapter 41 (Equalized Wealth).
Options to Equalize Wealth
Combine with another District
Detach property to another District
Purchase attendance credits from the State of Texas
Educate partner District students
Tax Base Consolidation

3. Enrollment and Property Values

4. EWL Levels

5. Annual investment report
June May 2017

6. Texas Government Code 2256
§ (e) – “The governing body of an investing entity shall review its investment policy and investment strategies not less than annually.”
From :
Investments beat average 91 day T-bill yield
Conducted successful CD rate solicitation (rates still competitive 1 year later)
Increased diversification of investments with CDARS program
Increase yield without sacrificing cash flows within capital projects
For :
No recommended changes to investment policy (CDA-Local)

7. Delivery method for support services annex

8. Background
As part of 2015 bond package, auxiliary buildings that sit on the Wilemon campus are scheduled to be demolished.
These buildings house the various trades within the support services department, credit union, and storage.
In preparation of these buildings being demolished, we are requesting permission to construct a replacement facility adjacent to the current support services building
Estimated cost for new facility is $350,000

9. Construction Timeline
Tonight: Designate delivery method
By end of June: Solicit, through RFP or RFQ, interest from firms interested in project.
By End of August: Board to award contract on project.
By August 2018: Obtain certificate of occupancy and transition all trades from old facilities to new facility
By August 2018: Conduct surplus property sale to dispose of excess equipment/materials.

10. Possible Delivery Methods
Design-Build
Construction Manager at Risk (CVD)
Single entity provides both design and construction services
District would retain an architect or engineer independent of design-build firm to as our representative during the project.
Publish a Request for Qualifications to select design-build firm.
District contracts with architect or engineer for design and construction services.
District contracts with construction manager separately to serve as general contractor.
One, or two, step proposal/selection process for construction manager at- risk firm.

11. BUDGET AMENDMENTS

12. Budget Amendments for WHS Project
Pier Reconciliation (1,344 piers)
Miller Sierra Construction
Allowance of $1.2M in contract for pier casing
Change order to authorize $551,932 of allowance for actual piers poured at new WHS site
Field Lighting (add 8 light standards)
Groves Electrical
$390,483
Would provide multi-directional lighting needed to make turf practice facilities covered available for use before school/after sundown

13. Budget Update #1
June 12, 2017

14. General Fund Revenues
Total Budgeted Revenue: $71,884,820

15. General Fund Expenditures (by Type)
Payroll Expenditures ( ): $57,734,409
Contracted Services ( ): $ 4,828,107
Supplies ( ): $ 3,636,604
Other Operating Expenses: ( ): $ 1,420,062
Debt Service ( ): $ 3,200,000
Capital Outlay ( ): $ 1,065,638
Total Expenditure (Budgeted): $71,884,820

16. Budget Amendments (to Date)
$350,000 to FN 81 for Support Services trades building
$150,000 to FN 81 for playground equipment at Dunaway
$385,000 to FN 81 for HVAC replacement at Shackelford and Dunaway
$318,754 to FN 53 to purchase computers for teachers
$57,841 to FN 51 for fire alarms at portable buildings and replace HVAC at Solis
$10,490 to FN 81 for replacement of scoreboard at Wilemon field
$35,000 to FN 36 for replacement of water damaged equipment and student meals
$210,000 to FN 11 for additional special education services
$27,000 to FN 31 for additional counselor position (mid-year)
$1,500,000 in additional spending on priorities

17. Budget Timeline March – sent budget templates with allocations
“Site based” budgeting – campus leadership making decisions to prioritize their discretionary funds to meet their goals/needs.
March / April – held budget meetings with each campus/department
April 30, 2017 – received certified estimate of appraised property values
May 30, 2017 – Legislature approved biannual budget
June 12, June 26, July 10 – Budget updates presented to Trustees
July 24, 2017 – Complete budget presented to Trustees
August 28, 2017 – Budget presented for adoption by Trustees

18. Questions and answers