Vera Konstantinova, Procurement Contracting Officer REQUEST FOR PROPOSALS (RFP) NO HOME FINDER PROGRAM COUNTY OF SAN DIEGO HEALTH AND HUMAN SERVICES AGENCY PRE-PROPOSAL CONFERENCE January 4, 2016

January 4, 2016 Welcome  RFP 6913 ONLY  Please turn off Cell Phones, Blackberries, PDAs, or set to vibrate  Sign-In Sheets  Conference will focus on main points of the RFP  Slides are posted to BuyNet

January 4, 2016 The Process...  Structured Process - Best Value to the County and Commission  Price & other factors are considered  RFP will result in cost reimbursement contract for the County  RFP will result in fixed price contract for the Commission  Deadline for questions:  January 11, 4:00 PM   Subject: RFP 6913

January 4, 2016 The Process.. (continued)  Addendum/addenda will be issued with clarifications/changes  Proposals will be evaluated per the Submittal Requirements as stated in the RFP  All proposals are due PRIOR TO AND NO LATER THAN :  3:00 PM, February 5, 2016  Contract Term – July 1, 2016 – June 30, 2017 with four (4) one-year renewal options and optional 1-6 months if needed at the end of the option year.

January 4, 2016 Deliver Location  Your proposals must be delivered at the Front Desk, Department of Purchasing and Contracting, Suite 270, 5560 Overland Ave, San Diego, CA  Late proposals will not be reviewed

January 4, 2016 RFP Packet  Cover Letter to the RFP  P&C 600 form (proposal cover page)  Representations and Certifications Form  Contract Conflict Certification Form  Indemnification Certification Form  RFP Terms and Conditions  DVBE Forms (not required for non-profit organizations)  RFP Submittal Requirements  Draft Contract Template & Exhibits A, B, and C  Documents for the SD Housing Commission Contract

January 4, 2016 P&C 600 Form  Proposal due date and time  PCOs address  Offeror contact person and contact information  Acknowledge receipt of the RFP and insert the number of Addenda received  The completed P&C 600, becomes page one of the proposal

January 4, 2016 Representations and Certifications  The completed R&C page, becomes page two of the proposal  Non-Profit Status Proof & subcontract requirements  Disabled Veterans Business Enterprise requirements  Certification of Debarment, Suspension, Current Cost or Pricing and Independent Pricing  Name, Title, Date & Signature

Contract Conflict Certification  The completed Contract Conflict Certification Form, becomes page three of the proposal  Attach disclosures to certification form or declare “None”  Company/Organization  Name, Title, Date & Signature January 4, 2016

Indemnification Certification Form  The completed Indemnification Certification Form needs to be submitted with the proposal January 4, 2016

Terms & Conditions  RFP Process  Submittal Requirements/Evaluation  Review the requirements of each section

January 4, 2016 Submittal Requirements/Evaluation  Copies and General Instructions:  One (1) original  Ten (10) hard copies of each proposal  Two (2) CDs with complete proposal  County requirement for final submission (no shading, no color, no photos on the original proposal)

January 4, 2016 Submittal Requirements/Evaluation In descending order of importance:  Section 6 – Program Description – describe HOW you will create/design a program that meets the goals and outcomes of the SOW requirements – max of 30 pages ;  Section 7 - Experience, Proposed Organization, Management and Staffing;  Section 8 - Fiscal Information;  Section 9 – Contract Template and Insurance Acceptance/Clause Exception(s)

January 4, 2016 Agreement  Contract Template  Exhibit A: Statement of Objectives  Exhibit A-1: Contractor’s Proposal/BAFO  Exhibit B: Insurance Requirements  Exhibit C: Budget Template

January 4, 2016 Exhibit A – Statement of Objectives

January 4, 2016 Tips….  Follow the Terms & Conditions and the Submittal Requirements/Evaluation Criteria  Respond to all requirements  Do not assume evaluators know you  It is the Offeror's responsibility to check for addenda.  Deadline is absolute. Prior to and no later than: 3:00 PM – February 5, 2016

January 4, 2016 Questions  Submit questions/clarifications via to the Contracting Officer:   Subject: RFP 6913  Questions must be received in writing no later than 4:00 pm on January 11, 2016  Questions will be answered in the subsequent addendum and posted to BuyNet

January 4, 2016 Note  Oral explanation or instructions shall not be considered binding on behalf of the County  Any modification to this RFP will be issued by the County as a written addendum and posted to BuyNet

January 4, 2016 Estimated Schedule  Questions due: 4:00 PM on January 11, 2016  Answers to questions: January 15, 2016  Proposals due: 3:00 PM on February 5, 2016  Proposals evaluation: February April 2016  Notice of Intent to Award: April 2016  Award Contract: May 2016  Contract start date: July 1, 2016

January 4, 2016 Thank You !