1. Child Care Development Fund Intake Agent Services Grant Funded Solicitation #11-44 Pre-Proposal Conference January 26, 2011 Steve Webb, IDOA Strategic Sourcing Analyst

2. Agenda General Information Purpose of Solicitation Scope of Solicitation Key Dates Proposal Preparation Proposal Evaluation Question and Answer Session

3. General Information Sign-In Sheet for Attendees Sign-In Sheet and PowerPoint will be posted on the State’s Solicitation Website Hold questions until the end of the presentation All questions must be submitted in writing by Thursday, January 27 th using Attachment C

4. Purpose of the Solicitation Select a vendor(s) to satisfy a state-wide need for intake agent services Vendor should display comprehensive and innovative techniques that would streamline CCDF intake services Bidders are encouraged to submit innovative proposals for addressing the program’s goals beyond the minimum requirements set forth in this solicitation and its attachments

5. Scope of the Solicitation Baseline for cost evaluation is $20 per active family case file per month Historical data for active case counts by region and county (Oct-Dec 2010) can be found in Attachment I, Bidder’s Library The State does not guarantee future spending at these levels Contract Term: –two (2) years from the date of contract execution –possibility of one (1) two-year renewal –Total of four (4) years

6. Scope of the Solicitation Award will be by region (10 regions): Contractor must serve all counties within each region (SOW Section 4.2) –Attachment F, Region-specific form submission required for each region –County-specific information located in Attachment I, Bidder’s Library Attachment D includes: –Overview and Organizational Background –Purpose – including contractor duties effective October 1, 2011 –General Contract Requirements –Detailed Contract Requirements

7. Key Dates ActivityDate Issue of RFP Friday, January 14, 2011 Pre-Proposal Conference Wednesday, January 26, 2011 Deadline to Submit Written Questions Thursday, January 27, 2011 Target Date for Response to Written Questions Thursday, February 3, 2011 Submission of Proposals Thursday, February 24, 2011 The dates for the following activities are target dates only. These activities may be completed earlier or later than the date shown. Proposal Evaluation Thursday, March 10, 2011 Proposal Discussions/Clarifications (if necessary) Friday, March 11, 2011 Oral Presentations (if necessary) Tuesday, March 22, 2011 Revised Pricing Offers (if necessary) Wednesday, March 23, 2011 Contract Award Thursday, April 21, 2011

8. Proposal Preparation Transmittal Letter Use the templates provided for all answers –Attachment E (General Proposal Form) –Attachment F (Region-specific Form) –Attachment G (Cost Proposal) Do not alter templates Confidential information must be submitted separately in both hard and soft copy

9. Proposal Forms (Attachments E&F) General Proposal Form –Replies to general information from the Business & Technical Proposal sections –One per respondent Region-Specific Form –Replies to region and county-specific information from the Technical Proposal –Form contains two sections; replies required for each applicable region and county *If attachments are necessary, please reference where they may be found

10. Cost Proposal (Attachment G) Must be returned in Excel (or compatible) format Do not alter the template Please fill out all fields –Respondent Name –Enter “NO BID” for regions you do not wish to bid –Enter the rate per active case file per month for regions you wish to bid

11. Proposal Evaluation Summary of Evaluation Criteria: 1. Adherence to Mandatory Requirements –Pass/Fail 2. Management Assessment/Quality (Business & Technical) –80 points 3. Cost (Cost Proposal) –20 points * 100 Total Points

12. Additional Information IDOA PROCUREMENT LINKS AND NUMBERS http://www.in.gov/idoa/2354.htm 1-877-77BUYIN (8946) For Vendor Registration Questions http://www.in.gov/idoa/2464.htm For Inquiries Regarding Substantial Indiana Economic Impact A.http://www.in.gov/idoa/2467.htmhttp://www.in.gov/idoa/2467.htm Link to the developing “one stop shop” for vendor registry with IDOA and Secretary of State. B.Secretary of State of Indiana: Can be reached at (317) 232-6576 for registration assistance. www.in.gov/soswww.in.gov/sos C.See Vendor Handbook: Online version available at http://www.in.gov/idoa/files/vendor_handbook.dochttp://www.in.gov/idoa/files/vendor_handbook.doc D.Minority and Women Owned Business Enterprises: http://www.in.gov/idoa/files/Certification_List(48).xlshttp://www.in.gov/idoa/files/Certification_List(48).xls for table of IDOA certified MBEs and WBEs. For more M/WBE’s information http://www.in.gov/idoa/2352.htmhttp://www.in.gov/idoa/2352.htm E.Solicitation posting and updates: Go to http://www.in.gov/idoa/2354.htm (select “State of Indiana Opportunities” link)http://www.in.gov/idoa/2354.htm Drag through table until you find desired solicitation number on left-hand side and click the link.

13. Questions and Answers

14. Thank You