Club Leadership

Club Officers “Executive Officers” Every club must have: President Vice President SecretaryTreasurer “General Officers” Every club can have: Web Master Public Image/ Media Class Officers Historian Volunteer Coordinator

PresidentSubmit agenda and run meetings with enthusiasm Provide ideas for projects Delegate responsibilities Ensure that the activities and projects are successfully promoted /carried out Communicate with the Rotarian or faculty advisor and district Interact chair Recruit other members Vice PresidentPreside in absence of president Accept responsibilities from president Contact volunteers for projects Recruit other members SecretaryMaintain minutes for meetings Record participation and attendance Maintain club records: Membership, Committees, Attendance, Dues (if applicable), Club Papers (Certificate of Organization) Inform Rotary International of successful projects TreasurerWrite receipts for income Count and deposit money from fundraisers Maintain account record and report status at meetings Money on hand at beginning of month, income and source, payments: for what and to whom Disperse funds as directed by membership Prepare an End of the Year Report

Web MasterMaintain Interact club website Public Image/MediaResponsible for social media Class OfficersStudent officer for each grade level to assist in club communications to others in same grade. HistorianOrganize pictures and other items in ‘album’ Create graphic displays for outreach Photograph events Label photos with dates, event and names Volunteer CoordinatorCreates and maintains volunteer sign up lists. Membership ChairpersonLeads efforts to build and retain membership

Interact Club Meetings Required to meet at least twice a month Make your meetings both fun and productive Have an agenda and stick to it Begin Meeting on Time Introduce guests Introduce new club members Minutes/Treasurer’s Report Interesting Program Closing Remarks (thank) Adjourn on time FUN IDEAS: Member Minute, Name Game, This Day in History, Birthdays, Mystery Guest, Instant Service Projects

Your Interact club is making a positive difference in your school, your community and the world. Make sure your members get the recognition they deserve by earning a Presidential Citation. Due dates: Projects and activities must be completed by 30 June Qualifications must be verified by your sponsor Rotary club’s president or a district leader by 15 August 2017 Your sponsor Rotary club's president will need to use My Rotary to verify that your club has qualified for the Presidential Citation.

Rotaract Club accomplishments tracked and verified online based on the data the Rotaract Club President provides at rotary.org

Adviser’s Responsibilities Board of Directors (Interact Club Officers) Leadership Training for new officers (IPOTS) Assist board members in understanding duties and reporting activities Meetings Help arrange date, time, place Attend all meetings Help with guest speaker and program arrangements Help facilitate annual elections of officers Projects Maintain calendar of events Advise and attend activities outside of school or arrange for chaperones Determine if projects require special school approval Coordinate activities with Rotary Club Support Help maintain records and documentation, funds Oversee editing Interact activities and newsletters Guide efforts to recruit new members Assist with Interact promotion Administration Verify members meet academic requirements Approve announcements and communications Act as liaison between sponsor Rotary Club and principal, faculty and staff Gain support from colleagues and parents Keep appraised of school policies that may affect the Interact Club

Rotary Advisers 1.Attend all board meetings and at least one Interact club meeting per month. 2.Provide counsel to Interact as they plan service projects or fundraising activities. 3.Encourage participation in Rotary International’s Interact Presidential Citation award program. 4.Liaison between the Rotary club and Interact, and between the Rotary club and faculty adviser. 5.Oversee the Interact club elections (should be held by May 1), and report names and addresses of incoming officers to 6.Promote and encourage participation in District Interact events. 7.Introduce Interact members to opportunities available through Rotary, such as RYLA, Rotary Youth Exchange, District Speech Contest, and Scholarships. 8.Stay in touch with Interact Alumni, help them stay involved with Rotary through Rotaract, Rotary Educational Programs and joining a Rotary Club. 9.Attend District 5180 Youth Protection training annually.

STUDENT SAFETY AND WELL BEING IS OUR FIRST PRIORITY. The individual Rotary club is responsible for ensuring Rotarians working with youth are compliant with District Youth Protection Policy.

Rotary International District 5180 is committed to creating and maintaining the safest possible environment for all of our young students, whether Rotary Youth Exchange Students, Rotary Youth Leadership Award Students, Interact Students, and other students or youths involved in Rotary activities. We do this by: - Recognizing that all young people have the right to freedom from abuse. - Ensuring that all our staff and volunteers are carefully selected and accept responsibility for helping to prevent the abuse of children in their care. - Responding swiftly and appropriately to all suspicions or allegations of abuse. - Providing adults and young people with the opportunity to voice any concern they may have. - Appointing a District 5180 Youth Protection Officer who will act as the main point of contact for parents, children, host families, and outside agencies. - Ensuring that access to confidential information is restricted. - Reviewing the effectiveness of our Youth Protection Policy and activities periodically. D5180 YPO- Barry Kalar Rotary Advisers- Youth Protection