Region 5 Incident Procurement Incident Management Team Meetings April 2016

Discussion Items Incident Procurement Source Info Region 5 VIPR Resources Virtual Incident Procurement (VIPR) 2016 Reminders 2016 Changes Questions Acquisition Management USDA Forest Service 2 Acquisition Management USDA Forest Service

Incident Procurement Source Information Acquisition Management USDA Forest Service 3

R5 Incident Procurement Steven Teves (Contracting Officer) Phone: (916) Fax: (916) / (916) Wendy Whiteman (Contracting Officer) Phone: (916) Fax: (916) / (916) Acquisition Management USDA Forest Service 4

R5 Incident Procurement Maria Sage (Procurement Technician) Phone: (916) Fax: (916) / (916) Terry Mitchell (Procurement Technician) Phone: (530) Fax: (530) Acquisition Management USDA Forest Service 5

R5 Fire Contract Operations Sue Zahn (Contract Operations Program Manager) Phone: (O) (909) / (C) (951) Acquisition Management USDA Forest Service 6

R5 INCIDENT PROCUREMEMT WEB SOURCES R5 Incident Procurement Internet website ( R5 Fire Procurement Team Inbox (TBD) Acquisition Management USDA Forest Service 7

VIPR Web Sources VIPR Internet website ( VIPR Intranet website ( Acquisition Management USDA Forest Service 8

Region 5 VIPR RESOURCES Acquisition Management USDA Forest Service 9

2016 R5 VIPR Season in Review Solicited Resource Categories Water Handling Equipment / Engines Refrigerated Trailer Weed Washing Unit Chippers Misc. Heavy Equipment  Feller Buncher  Masticator  Skidder  Road Grader Acquisition Management USDA Forest Service 10 Acquisition Management USDA Forest Service

2015 R5 VIPR Season in Review Solicited & Awarded Resource Categories Mobile Laundry Portable Toilets Potable WT/Gray WT/Trlr. Mtn. HW Units Mobile Sleeper Units Chainsaw Repair Service Acquisition Management USDA Forest Service 11 Acquisition Management USDA Forest Service

2014 R5 VIPR Season in Review Solicited & Awarded Resource Categories Heavy Equipment  Dozers  Excavators  Transports Mechanic w/Svc Truck Tents Fallers Fuel Tenders Vehicle w/ Drivers Acquisition Management USDA Forest Service 12 Acquisition Management USDA Forest Service

VIPR 2016 REMINDERS & CHANGES Acquisition Management USDA Forest Service 13

2016 REMINDERS Noncompliance after acceptance (D.18) – …documentation shall be immediately forwarded, by the Incident Management Team to the Contracting Officer; and the resource will be removed from the dispatch priority list until such time that the resource is brought into compliance and re-inspected at the governments convenience (See D (c)). Repeated notices of noncompliance may be grounds for cancellation of the Agreement. Performance Evaluations (D.20) – evaluation to be completed at the Incident by the Gov’t Rep. supervising the work. Review performance, record Contractor comments, and obtain signature acknowledging completion of evaluation. Acquisition Management USDA Forest Service 14

2016 Reminders (cont.) Toilets – Contractors are paid mileage for service calls; mileage rate applicable to pick-up/deliveries (D.21.8(b)); no payment will be made for relocation within the Incident Base Camp Tents no longer include optional equipment (i.e. cooling units, generators, ADA accessible tents). Orders must be placed utilizing commercial practices or under I/O EERA processes. Type 3 & 4 Tents come with cooling requirement, DO NOT REQUEST AC COOLING ON ANY TENT ORDER. Power is provided by Government Acquisition Management USDA Forest Service 15

2016 Reminders (cont.) Fallers – Single Fallers/Faller Modules are awarded as a single line item unit and will appear on the I-BPA and DPL as a single line item. Rostered fallers will be incorporated into the I-BPA and are found on the last page of the agreement. Once an order is accepted it is the Contractor’s responsibility to fill the order with a faller(s) listed on the roster For payment purposes travel compensation will be paid from the ordered units’ equipment city, regardless of the individual’s physical location at the time of the order being accepted Acquisition Management USDA Forest Service 16

2016 Changes (cont.) D / W / M VIPR I-BPA LANGUAGE REVISION D PAYMENTS Satellite Internet Service Provider BPA User Requirement Analyses Data Quality Control Standardized Ordering/Administration/Payment Procedures Acquisition Management USDA Forest Service 17

Questions? Incident Management Team Meetings, April 2015 Acquisition Management USDA Forest Service 18 Acquisition Management USDA Forest Service