Raquel Harris, Procurement Contracting Officer REQUEST FOR PROPOSAL (RFP) 7060 CHILD WELFARE SERVICES FOR KEEPING FOSTER AND KINSHIP PARENTS TRAINED AND SUPPORTED (KEEP) COUNTY OF SAN DIEGO, HEALTH AND HUMAN SERVICES AGENCY PRE-PROPOSAL CONFERENCE December 8, 2015

December 8, 2015 Welcome  RFP 7060 ONLY  Please turn off Cell Phones, Blackberries, PDAs, or set to vibrate  Sign-In Sheets  Conference will focus on main points of the RFP  Slides are posted to BuyNet

December 8, 2015 The Process...  Structured Process - Best Value to the County  Price & other factors are considered  Only written questions and those submitted by (preferred)/fax will receive responses.  Deadline for questions:  December 14, 3:00 PM   Subject: RFP 7060

December 8, 2015 The Process.. (continued)  Addendum/addenda will be issued with clarifications/changes  Proposals will be evaluated per the Submittal Requirements as stated in the RFP  All proposals are due PRIOR TO AND NO LATER THAN :  3:00 PM, January 29, 2016  Contract Term – July 1, 2016 – June 30, 2017 with Three (3) one-year renewal options and optional 1-6 months if needed at the end of the option year.

December 8, 2015 Deliver Location  Your proposals must be delivered at the Front Desk, Department of Purchasing and Contracting, Suite 270, 5560 Overland Ave, San Diego, CA  Late proposals will not be reviewed

December 8, 2015 RFP Packet  Cover Letter to the RFP  P&C 600 form (proposal cover page)  Representations and Certifications Form  Contract Conflict Certification Form  Indemnification Certification Form  RFP Terms and Conditions  DVBE Forms (do not apply for non-profit organizations)  RFP Submittal Requirements  Draft Contract Template & Exhibits A, B, and C

December 8, 2015 P&C 600 Form  Proposal due date and time  PCOs address  Offeror contact person and contact information  Acknowledge receipt of the RFP and insert the number of Addenda received  The completed P&C 600, becomes page one of the proposal

December 8, 2015 Representations and Certifications  The completed R&C page, becomes page two of the proposal  Non-Profit Status Proof & subcontract requirements  Disabled Veterans Business Enterprise requirements  Certification of Debarment, Suspension, Current Cost or Pricing and Independent Pricing  Name, Title, Date & Signature

Contract Conflict Certification  The completed Contract Conflict Certification Form, becomes page three of the proposal  Attach disclosures to certification form or declare “None”  Company/Organization  Name, Title, Date & Signature December 8, 2015

Indemnification Certification Form  The completed Indemnification Certification Form needs to be submitted with the proposal December 8, 2015

Terms & Conditions  RFP Process  Submittal Requirements/Evaluation  Review the requirements of each section

December 8, 2015 Submittal Requirements/Evaluation  Copies and General Instructions:  One (1) original  Ten (10) hard copies of each proposal  One (1) CD with complete proposal  County requirement for final submission (no shading, no color, no photos on the original proposal)

December 8, 2015 Submittal Requirements/Evaluation In descending order of importance:  Section 1 – Experience, Proposed Organization, Management and Staffing;  Section 2 - Program Description – maximum of 25 pages  Section 3 - Financial Information;  Section 4 – Contract Template and Insurance Acceptance/Clause Exception(s)

December 8, 2015 Agreement  Contract Template  Exhibit A: Statement of Work  Exhibit A-1: Contractor’s Proposal/BAFO  Exhibit B: Insurance Requirements  Exhibit C: Budget Template

December 8, 2015 Exhibit A – Statement of Work

December 8, 2015 Tips….  Follow the Terms & Conditions and the Submittal Requirements/Evaluation Criteria  Respond to all requirements  Do not assume evaluators know you  It is the Offeror's responsibility to check for addenda.  Deadline is absolute. Prior to and no later than: 3:00 PM – JANUARY 29, 2016

December 8, 2015 Questions  Submit questions/clarifications via to the Contracting Officer:   Subject: RFP 7060  Questions must be received in writing no later than 3:00 pm on December 14, 2015  Questions will be answered in the subsequent addendum and posted to BuyNet

December 8, 2015 Note  Oral explanation or instructions shall not be considered binding on behalf of the County  Any modification to this RFP will be issued by the County as a written addendum and posted to BuyNet

December 8, 2015 Estimated Schedule  Questions due: 3:00 PM on December 14, 2015  Answers to questions: December 18, 2015  Proposals due: 3:00 PM on January 29, 2016  Proposals evaluation: February 2016  Notice of Intent to Award: March 2016  Award Contract: May-June 2016  Contract start date: July 1, 2016

December 8, 2015 Thank You !