Successfully Implementing an ePortfolio solution – the critical factors

Agenda Introduction to S1 & Nuventive ePortfolio Uses and Industries Our Experiences with ePortfolios Key Factors Conceptual Development & Design Product Selection Configuration & Training Integration Questions and Answers

S1 Consulting & Software Services  S1 Consulting & Software Services  Focused provider of Products and Consulting Services for Staff Development, Skills Management and Customer Relationship Management.  Products; iWebfolio (Asia Pacific Distributor), Customer Relationship Management, Scholarship Management & Business Intelligence.  Consulting; Project Management, Business Consultants (ePortfolios, Customer Relationship Management, etc), Technical Consultants, Software Development, Integration & Contracting  Established track record  Customers in Australia and New Zealand  Massey University, iWebfolio customer

NuVentive  Based in Pittsburgh, USA  Products;  TracDat – Enterprise Assessment Planning Tool  iWebfolio – Electronic Portfolio Solution  Sold to over 60 Customers in the UK and North America  Educational Customers  Staff Development, Student Development, Assessments  Corporate Customers  Repository of Staff Development, Vehicle for Job Application & Skills Management

ePortfolio Categories and Industries  Uses of ePortfolios within the Education ;  Staff Portfolios, Curriculum Portfolios, Program Portfolios, Group Work, Etc, Etc  Uses of ePortfolios within other Industries;  Associations & Membership  Audit of Professional Development  Communication with Members  Professional Services  Showcasing individual skills to win and maintain work opportunities  Company Skills and Staff Management  Building Teams for Project & Jobs

S1: Experience with ePortfolios  Sponsored and Attended many ePortfolio and Career Conferences  Performed Many Demonstrations at Multiple Institutions  All excited, All see benefits, All seem spoilt with choice, Who will make the first step?  Nuventive: Implemented at over 50 institutes  University of Western Michigan  Started with Target Audience already using ‘hard’ portfolios  S1: Massey University Implementation  Graduate Diploma of Teaching (Primary)  Observations:  QUT Experience  Started with 40, went to 400, now 15,000 and available to all 40,000 students over a 4 year period.

Implementation; Critical Factors  Conceptual Development & Design (BIGGEST FACTOR)  Select a Target Use and Student/Staff Group  Start small but think BIG  Set Timelines, Project Structures, Goals  Get key staff involvement, people who can implement change  Define and document the expectations of the staff and students involved  Define required Templates, Measures and ePortfolios  Be Happy to change, be adaptive  Once proven with small group then roll it out to larger audience

Implementation; Critical Factors  Product Selection  A product that can meet immediate and long term needs  Meet a wide variety of use  Product needs to be based on technological standards of integration  Strong User Group adding to product functionality  Good local support  Consider Data ownership and security  Hosted or Local??  Hardware Space allocation, User Access & Speed  Commercial, Open Source or In-house?

Implementation; Critical Factors  Configuration & Training  Define User Types  Admin, Staff Power Users, Staff Casual Users & Students  Configure Chosen Solution to Meet Defined Requirements  Test Solution & Roll Out  Define Training Based on Roles and Desired Outcomes  Creating Training Initiatives for Distinct Roles  Deliver Product and Training  Support Use

Implementation; Critical Factors CMS SMS LMS ePortfolio Institute PORTAL  Integration (Phase II)  Access to Evidence/Artifacts  Upload ePortfolios & Grades to other applications

Conclusion  ePortfolios have multiple uses and are here to stay  The Software is a tool set, an enabling technology  Pick a Target Group & Use  Define your conceptual design  Think BIG but start Small  Configure your Solution  Start as Stand alone solution then look at integration points  Prove Benefits  Roll Out to Larger and Diverse Groups

QUESTIONS?????