Asset Management and Corporate Landlord Presentation to Overview and Scrutiny Committee 7 July 2010 John Sadler Head of Estates & Asset Management

Contents Councillors Comments - Raised at Overview and Scrutiny Committee - 3 December 2010 Current Situation – Asset Management Planning within the Council Corporate Landlord – Efficient Property Management in the Council

Background Series of presentations on Property Asset Management. –Previous meeting 3 December 2009

Issues Raised at 3 December Meeting Local Consultation – Addressed later in presentation Register of Council Owned Land. – In place. Looking to improve quality of information under Corporate Landlord. Introduction of Land Bank. – In place External Regeneration Organisations. – Use of Nottingham Regeneration Ltd on regeneration projects

Issues Raised at 3 December Meeting Review of Chamber Estate. Being undertaken. Looking to dispose of poor performing assets and reinvest proceeds in better quality assets No savings targets within the Community facilities review. - Ongoing issue

Current Situation Asset Management Staff departures Re-organisation through Strategic Choices leading to re- prioritisation of Resources to Asset Management Function Responsibility for Carbon Management passed to Department of Communities – Property Services will draw on relevant Energy usage data in make decisions in relation to both individual and groups of Council owned properties.

Current Situation Asset Management Improvement in collation and use of property information: –Centralisation of property maintenance budgets. –Introduction of CONFIRM data management system giving improvements in the allocation of resources for property maintenance. –Widening of an existing role to be responsible for the maintenance of all Council property data.

Current Situation Asset Management Asset Management Plan: Staffing resources targeting rationalisation of Operational Estates through Strategic Choices process for 2011/12. Looking to produce revised Asset Management plan for financial year 2011/12 Final draft of plan will be brought back to Overview and Scrutiny Committee for comment

Corporate Landlord Vision A One Council approach to Nottingham City Council’s building and land assets

10 Corporate Landlord Aims Provide a framework for all Property operations that can be benchmarked and performance monitored: –A single, strategic mechanism for managing assets Integrate Property with Corporate Service planning: –Services focus on their priorities rather then property provision Provide Corporate decision-makers with the right information at the right time: –Nottingham City Council’s approval of Corporate Landlord implementation will realise the vision of property as a driver and enabler of corporate change and strategic regeneration 1 1 Asset Management Plan 2009 (Draft) p5 Through corporitisation of land and building assets, Corporate Landlord aims to align Property with corporate priorities and the medium term financial strategy, improving effectiveness and driving efficiencies through control of all Property operations and resources:

Corporate Landlord Model Major Element is the undertaking and implementation of Property Asset Reviews.

Property Asset Review Process (1) Take different forms:- –Service Based. –Area Based –Cross Organisational Base ( Total Place Concept)

Property Asset Review Process (2) Recognised that consultation at Local level be required. –Area Committee. –Ward Councillors Consultation may take form of indicative proposals which can be shaped by local input.

Property Asset Review Process (3) Future uses of targeted properties need to take into account:- –Other potential Council uses for property Operational Community Regeneration –Potential for Revenue/Capital generation.

Property Asset Review Process (3) Asset Management Group (AMG) will be the forum for the resolution of conflicts in respect of property asset prioritisations and challenge usage throughout the Council and with partner organisations where appropriate. AMG will comprise of Officers from the various Council Departments and will be chaired by a Corporate Director

Asset Governance Property Reorganisation Budget Realignment Asset Management Information Procurement Programme Management Benchmarking Stakeholder Management Corporate Landlord Implementation Milestones Council Expectations Property declared to be Corporate Landlord 31 March 2010 AMG Terms of Reference agreed Data, budgets & staff to centralise identified Budgets for all buildings within Council control in Property CONFIRM implemented Capital Projects Frameworks in place Stakeholders identified and engagement started Programme baselined, defined and planned 30 June 2010 AMG initiated Staff consulted Information for CIPFA & other identified and collated 31 March March 2012 AMG activities embedded in Council decision- making Property is Corporate Landlord Property is intelligent client for construction procurement New structure & roles agreed Staff recruited/ transferred into Property Staff training & development programme implemented All other relevant budgets transferred Financial system & performance management implemented Legacy systems aligned 30 Sept 2010 Identified all other information to be aligned NCC property revaluation cycle complete Measured Term contracts implemented Stakeholder management embedded into daily operations Benchmarking embedded into daily activity Handover to daily activity starts Programme activity ceased (by 31 Dec 2011)

Any Questions