1. INTERACTIVE TRAINING ON IDP FOR COUNCILLORS ________________________
SOPHY MOLOKOANE-MACHIKA
SALGA - IDP COORDINATION UNIT

2. PURPOSE
Appraise Councilors on Integrated Development Planning process;
To outline the IDP context, process and content issues; and

3. Legislative Background on IDP

4. Legislative framework Municipal Legislation
DEMARCATION
ACT, 27/1998
STRUCTURES
ACT, 117/1998
Boundaries
SYSTEMS
ACT, 32/2000
Powers/functions
FINANCE
MANAGEMENT
ACT, 56/2003
Participation (Chap4)
IDP (Chap 5)
Performance Management (Chap 6)
Multi year budgeting
“Key Perf. Indicators”

5. WHY IS IT NECESSARY TO DO IDPs?
Effective use of
scarce resources
Speeds up delivery
Strengthen
democracy.
Helps overcome
apartheid legacy
Promotes inter-
governmental
coordination
Attracts additional
funds

6. THE IDP RESPOND TO MANY ISSUES @ ONCE
Health & Welfare
Energy & Electricity
Disaster Management
Waste management
Environment, tourism & LED, Job Creation
Water & Sanitation
Roads and Transport
HIV & AIDS
Sports, Arts & Culture

7. IDP Drafting Phases (generic)
OUTCOMES
PHASE 1 : ANALYSIS
Level of Development
Issues/problems
PHASE 2 : STRATEGIES
Vision, mission, strategies, projects
PHASE 3 : PROJECTS (NB)
Performance indicators
Project outputs
Cost estimates/budget
PHASE 4 : INTEGRATION
5 year financial/Capex
Spatial Framework
Sectoral Programmes
Institutional Plan
PHASE 5 : APPROVAL
Approved IDP

8. “Annual IDP/Budget Review” process
1 July to 30 June (Municipal Financial Year)
Approve PROCESS of IDP and Budget review for financial year
Draft IDP and budget (to Council)
Final IDP and budget (to Council)
August
31 March
31 May
July
Sept
Oct
Nov
Dec
Jan
Feb
April
June
Revisit ward-based inputs
Review municipal performance
Do Financial analysis
Do Organisational analysis
Revisit Strategy: vision, major initiatives, key service delivery areas (Draft Capital Budget)
Inform draft budget: Programmes, projects and budget allocations
Draft IDP Review and budget published for final public comment

9. PHASE 0: PREPARATORY PHASE

10. Organisational Arrangements
Municipal Manager
Management and Co-ordination
IDP Steering Committee
Support IDP manager
IDP Representative Forum
Institutionalised Representative Participation
Project Task Teams
Planning and Implementation

11. Steering Committee: Composition
Chaired by:
Municipal Manager and/or IDP manager
Secretariat:
Official(s) of municipality
Composed of:
Heads of Departments or Senior officials
Councillor(s) responsible for IDP

12. Steering Committee: Roles & Responsibilities
Support the IDP manager in commissioning research studies & screening the contents of the IDP;
Provide Terms of Reference for various planning activities ;
Process and summarise inputs for the public participation process;
Consider and comment on inputs from sub committees, study teams and consultants;
Discuss and comment on inputs from provincial sector departments and service providers; and
Provide comments on draft output from each phase of the IDP.

13. IDP Rep. Forum: Composition
Chaired by:
The Mayor or Member of Exco
Secretariat:
IDP Steering Committee
Composed of:
Members of Exco
Councillors
Traditional leaders
Ward committee chairperson
Heads of Departments
Senior officials
Stakeholder representatives (NGOs, CBOs)

14. IDP Rep. Forum: Roles &Responsibilities
Form a structured link between the municipality and representatives of the public;
Represent interests of constituents;
Provide a means to transfer and clarify information between all the stakeholder representatives;
Provide an organisational mechanism for discussion, negotiation and decision making between stakeholders;
Monitor the performance of the planning and implementation process

15. PHASE 1: IDP ANALYSIS

16. Outputs of Analysis Phase
Assessment of the existing level of development (Backlogs);
Priority issues or problems;
Information on the context, causes, dynamics of priority issues of problems;
Information on available resources and potentials;
Projects identified

17. Prioritisation, WHY? Limited Resources
Financial
Human
Time
Address critical issues/ communities first

18. PHASE 2: STRATEGIES PHASE

19. VISION The long-term desired future state of an organization.
Visions should inspire and motivate.

20. Objectives and Operational
STRATEGY DEVELOPMENT
Key Performance Areas
Strategic Objectives
Strategy
Objectives and Operational
Strategies
Strategy Map

21. PROJECTS IDENTIFICATION
Projects are identified emanating from:-
Ward plans
Analysis phase

22. PHASE 3: PROJECT PHASE

23. Designing project proposals
Must meet the requirements of the project design, i.e:
Name of project.
Location
Target group / beneficiaries
Objectives
Indicators
Major activities
Responsible agencies
Cost/budget (Operational and Capital)
Source of finance, etc

24. Involvement of provincial sphere and other partners in projects design
PTT to consult with appropriate sector departments and NGOs when formulating projects.
Sector departmental officials must be informed of the municipality’s objectives and strategies.
This ensures that project proposals are aligned to sectoral strategies and procedures of the national and provincial spheres of government.

25. PHASE 4: INTEGRATION PHASE

26. Sector Plans and Programmes
Developed/ Not dev.
1. Spatial Development Framework
2. Poverty Alleviation and Gender Equity Plan
3. Integrated Waste Management Plan
4. LED Framework
5. HIV/AIDS Plan
6. Disaster Management Plan
7. Integrated Transport Plan.
8. Water Services Development Plan
9. Institutional Plan
Year Financial Plan
11. Year Capital Investment Plan
12. PMS

27. PHASE 5: APPROVAL PHASE

28. Service Delivery & Budget Implementation Plan (SDBIP)
Developed after approval of the budget and IDP
It is a one year implementation plan
IDP
Budget
Monthly Projections
Capital
Operational
Revenue

29. CONCLUSION LET US MAKE SURE THAT WE PLAN WITH THEM(COMMUNITIES) AND NOT FOR THEM
Inkomu!
Kea leboga!
Ndaa!
Thank you! Dankie!