1. IDP Conference 2004 “Developmental Governance in Action” SESSION 7: Integrated Governance: > Provincial-Municipal Engagement - A Provincial Perspective - Carel du Preez Head of Dept: Local Government Western Cape Province Integrated Governance: > Provincial-Municipal Engagement - A Provincial Perspective - Carel du Preez Head of Dept: Local Government Western Cape Province 5 March 2004 5 March 2004

2. ------------------------------------------------------------------------------------------------------------------ “Developmental Local Government through Partnerships and Co-responsibility” Department of Local Government, Western Cape CONTENT 1.Background 2.Issues for engagement 3.Towards provincial-municipal engagement 4.Conclusion

3. ------------------------------------------------------------------------------------------------------------------ “Developmental Local Government through Partnerships and Co-responsibility” Department of Local Government, Western Cape 1. Background Intergovernmental planning and budgeting is problematic Not all national and provincial departments have targeted its investment into municipal areas in line with IDP priorities Municipalities have difficulty in sourcing funding for IDP initiatives from national & provincial dept’s Lack of engagement with parastatals and private sector Development priorities are not shared between spheres ‘Sector plans’ did not have desired result Provincial growth strategy underdeveloped and has not yet assisted in alignment with IDP’s: IDP drafted in a vacuum Existing inter-governmental structures do not assist in achieving synergy

4. ------------------------------------------------------------------------------------------------------------------ “Developmental Local Government through Partnerships and Co-responsibility” Department of Local Government, Western Cape The challenge …  A mechanism:  to address the disjuncture between prioritisation, resource allocation and implementation within & between spheres  which allows input into each others planning and budgeting processes  which allows us to respond and shift resources between the spheres for effective implementation

5. National Sphere Support National Government Priorities and Objectives Provincial Sphere Local Sphere Prioritisation Resource Allocation Implementation 3 MAIN ACTIVITIES DRIVING INTEGRATION

6. * Municipal Systems Act, 32 of 2000 Municipal planning in co-operative government * 24. (1).. planning by a municipality must be aligned with the development plans & strategies of other municipalities and organs of state 1 2 3 4 (2) Municipalities must participate in national and provincial development programmes … (3) Where municipalities must comply with national or provincial planning requirements, the responsible organs of state [nat/provincial], must (a) align … with the IDP chapter; (b) in such implementation- (i) consult with the affected municipality; and (ii) take reasonable steps to assist the municipality to meet the time limit of completion/review of the IDP [March each year].

7. ------------------------------------------------------------------------------------------------------------------ “Developmental Local Government through Partnerships and Co-responsibility” Department of Local Government, Western Cape 2. Issues for engagement Shared development priorities Continual engagement between spheres Geographic focus to investment Underpinning planning and budgeting process

8. ------------------------------------------------------------------------------------------------------------------ “Developmental Local Government through Partnerships and Co-responsibility” Department of Local Government, Western Cape 2. Issues for engagement Shared priorities Engagement Geographic focus Planning & budgeting  Shared information Shared planning process  Clear process: priorities, resources & performance  Align service delivery: boundaries & priorities per municipal area  Strategic mngt ability: planning and budgeting

9. 3. Towards Provincial-Municipal engagement Highlight the role of province and the responsibility of each sphere. 1.Shared priorities: information and planning 2.Clear engagement process: priorities, resources & performance 3.Geographic focus: Align service delivery boundaries & priorities per municipal area 4.Strategic management ability: planning & budgeting

10. ------------------------------------------------------------------------------------------------------------------ “Developmental Local Government through Partnerships and Co-responsibility” Department of Local Government, Western Cape 1.Shared priorities: information & planning Effective information flow between spheres Content of documentation: IDP and provincial strategic documents Tools to assist: IDP Summary Report IDP Alignment Report For engagement IDP Nerve Centre For constant info sharing IT need: provincial wide area network (pWAN)

11. ------------------------------------------------------------------------------------------------------------------ “Developmental Local Government through Partnerships and Co-responsibility” Department of Local Government, Western Cape 2.Clear engagement process: priorities, resources & performance Focused agenda for engagement Planning cycle in spheres (see slide*) Budgetary cycle in spheres (see slide**) Tools: IDP summary & alignment reports Use of selected structures

12. ------------------------------------------------------------------------------------------------------------------ “Developmental Local Government through Partnerships and Co-responsibility” Department of Local Government, Western Cape Intergovernmental planning NATIONAL PROVINCE DISTRICT MUN LOCAL MUN Prioritise Development Needs IDP Provincial Growth & Dev. Framework Medium Term Strategic Framework Align spending Adjust budget

13. Annual engagement before September SEPTOCTNOVFEBDECJANMARAPR/MAYJUNJUL Cluster-level IntegrationCabinet determine MTSF choicesMTEF process Departmental Planning Cluster Review FOSAD draft MTSF State of the Nation Address * Consolidation of strategic priorities by Clusters & Cabinet Budget Day * Business Plans and budgets Execute Programmes Cabinet Mid-term Review AUG MUNICIPAL PRIORITIES MUST GET IN BY SEPTEMBER Consider national MTEF implications on municipal resourcing (budgets) Advise municipalities on macro indicators Establish Base line for 3 year MTEF Amend & cost IDP’s resource constraints

14. ------------------------------------------------------------------------------------------------------------------ “Developmental Local Government through Partnerships and Co-responsibility” Department of Local Government, Western Cape 3.Align service delivery: boundaries & priorities per municipality Alignment of provincial service boundaries with municipal boundaries Engage on specific priorities – drawn from MTSF, PGDS & IDP –Strategic priorities of iKapa elihlumayo: Human capital (HR dev), Micro-economic Strategy, Social Capital, Strategic Infrastructure Plan, Spatial Development Framework, Co-ordination & Communication improving financial governance, provincialisation of functions –e.g. targeted programmes supported in municipal IDP’s geographic targeting

15. ------------------------------------------------------------------------------------------------------------------ “Developmental Local Government through Partnerships and Co-responsibility” Department of Local Government, Western Cape West Coast DM Eden DM Central Karoo DM Overberg DM Boland DM Engagement per ‘metro’ and ‘district’ Metro 1.Human capital 2.HR-skills 3.Infrastructure 4.Micro-economic strategy 5.Spatial framework

16. ------------------------------------------------------------------------------------------------------------------ “Developmental Local Government through Partnerships and Co-responsibility” Department of Local Government, Western Cape 4.Strategic management ability: planning & budgeting A strategic management ability in each sphere: –drafting and implementing strategic plan, –project manage across the municipality, –generate strategic information, –Liason with stakeholders, –performance management, –preparing budgetary inputs, and –assisting in engagement with other spheres Note: The information ability extends to capturing socio-economic information

17. STRATEGIC INFORMATION Pointers to ‘Strategic Management’ ability ORGANISATIONAL (HR,resources) PROCUREMENT & CONTRACT MNGT (incl. Partnerships) PROCUREMENT & CONTRACT MNGT (incl. Partnerships) INTEGRATED FINANCIAL (Performance & impact) INTEGRATED FINANCIAL (Performance & impact) PROJECTS PERFORMANCE (plan > budget > service delivery) PERFORMANCE (plan > budget > service delivery) COMMUNICATION & COMMUNITY (any engagement processes) COMMUNICATION & COMMUNITY (any engagement processes) Monitor & evaluate STRATEGIC PLANNING (e.g. stratplan/IDP) STRATEGIC PLANNING (e.g. stratplan/IDP)

18. ------------------------------------------------------------------------------------------------------------------ “Developmental Local Government through Partnerships and Co-responsibility” Department of Local Government, Western Cape 4. Conclusion A collaborative attitude A engagement framework taking shape –Clear elements presented Responsibilities of each sphere

19. ------------------------------------------------------------------------------------------------------------------ “Developmental Local Government through Partnerships and Co-responsibility” Department of Local Government, Western Cape Elements of Engagement Framework 1.Alignment of service delivery between the spheres - including the alignment of provincial service boundaries with the metropolitan and district municipal boundaries – to establish a common planning base 2.Establish proper strategic management ability within every provincial department and every municipality 3.Establish effective information flow between the spheres - such information to be continuously updated

20. ------------------------------------------------------------------------------------------------------------------ “Developmental Local Government through Partnerships and Co-responsibility” Department of Local Government, Western Cape Elements of Engagement Framework 4.A computer tool to capture strategic information, which may also be used to generate progress reports 5.Ensuring sufficient information technology hardware to allow the flow of information (pWAN) 6.Strategic presentation of municipal IDPs in a suggested IDP Summary Report format

21. ------------------------------------------------------------------------------------------------------------------ “Developmental Local Government through Partnerships and Co-responsibility” Department of Local Government, Western Cape Elements of Engagement Framework 7.The generation of an annual report on provincial-municipal alignment which could be known as a Provincial Alignment Report 8.A structured annual engagement process between the provincial government and municipalities which utilises co-operative structures for engagement as agreed with municipalities appropriate internal provincial focus (within province) a clear timeline for engagement events a metropolitan-district logic to align key provincial priorities linkage to provincial budget process

22. ------------------------------------------------------------------------------------------------------------------ “Developmental Local Government through Partnerships and Co-responsibility” Department of Local Government, Western Cape Responsibilities of each sphere National? –Clear allocation of resources (via MTSF and MTEF), –clear spatial logic (NSDP), –clear development priority setting and communication, –enabling inter-governmental agreement Provincial? –Clear provincial growth strategy, with a supportive spatial logic, –resource allocation (via PGDS and MTEF), –enabling provincial-municipal engagement through appropriate mechanism and forums Municipal? –IDP with supportive budget and spatial logic, –to participate with other municipalities and spheres

23. ------------------------------------------------------------------------------------------------------------------ “Developmental Local Government through Partnerships and Co-responsibility” Department of Local Government, Western Cape THANK YOU