IT Desktop Management GoToMeeting – Online Meeting Service Attendee Guide May 2007 Prepared by Angela Mars IT Education and Training

2 Table Of Contents What is GoToMeeting page 4 Features of GoToMeeting page 5 Attending meetings page 7 Joining a meeting from an invitation page 8 Joining a meeting from an MS Outlook meeting appointment page 9 Joining a meeting from the GoToMeeting Web site page 10 Downloading GoToMeeting page 11 Installing GoToMeeting page 12

3 Table Of Contents Logging in to GoToMeeting page 14 Attendee Components page 16 Attendee Control Panel page 17 Attendee Grab Tab page 18 Leaving a meeting page 20

4 What is GoToMeeting? An online conferencing tool that allows remote users to see what is on your screen in real-time. Users can collaborate on documents, deliver presentations and securely share confidential information from anywhere, at any time.

5 Features of GoToMeeting Up to 25 attendees can be included in one meeting. Attend impromptu or scheduled meetings. Integrates with MS Outlook to notify attendees of meetings by . Users can host an unlimited number of meetings.

6 Features of GoToMeeting, cont. Telephone conferencing is available. Any attendee can be made a presenter. Attendees can be granted keyboard and mouse control during the meeting. Attendees can record meetings.

7 Using GoToMeeting Attending meetings There are different ways to join a meeting: 1. invitation. 2. Outlook meeting appointment. 3. GoToMeeting Web site. Note: No pre-registration or software installation or configuration is required to attend a meeting.

8 Using GoToMeeting Joining a scheduled meeting from an invitation 1. Open the that contains the meeting invitation. 2. Click the link provided in the .

9 Using GoToMeeting Joining a scheduled meeting from an MS Outlook meeting appointment 1. Double-click the GoToMeeting invitation in your MS Outlook calendar. 2. Click the link provided in the .

10 Using GoToMeeting Joining a meeting from the GoToMeeting Web site 1. Open an Internet browser. 2. Go to: 3. In the left navigation bar, click Join a meeting.

11 Using GoToMeeting Downloading GoToMeeting If you are a first-time user, you will be prompted to download the GoToMeeting software. If prompted, click Download Software to allow the download.

12 Using GoToMeeting Installing GoToMeeting In the File Download – Security Warning dialog box, click Run to install the GoToMeeting software.

13 Using GoToMeeting Installing GoToMeeting, cont. If the Internet Explorer – Security Warning dialog box apperas, click Run to complete the installation.

14 Using GoToMeeting Logging in to GoToMeeting 1. In the Join a meeting – GoToMeeting dialog box, enter the Meeting ID supplied by the meeting organizer. 2. Click OK.

15 Using GoToMeeting Logging in to GoToMeeting, cont. When the Screen Name and – GoToMeeting dialog box appears: 1. Enter a Name that identifies you in the meeting. 2. Enter your address (Optional). 3. Click OK. Angela Mars

16 Using GoToMeeting Attendee Components After clicking OK on the Screen Name and - GoToMeeting dialog box, you will be entered into the meeting and the Attendee Control Panel and Viewer Window will appear.

17 Attendee Control Panel Appears on the right side of the attendees’ desktop and gives attendees access to meeting functions. Using GoToMeeting

18 Attendee Grab Tab Attendees can view presenter desktops fullscreen. To view the Presenter’s desktop full screen, click the View in Fullscreen mode button. Using GoToMeeting

19 Attendee Grab Tab, cont. Allows attendees to minimize the Control Panel to the side of their desktop. To minimize the control panel, click the Close Control Panel button Using GoToMeeting

20 Leaving a meeting 1. Click File on the menu bar. 2. Click Exit – Leave Meeting. 3. Click Yes. Using GoToMeeting

Q&A? Educational Requests: Contact Angela Mars Technical Questions: Contact the IT Help Desk