2 ● W HO NEEDS ACCESS ? ● R OLE OF I NSTRUCTIONAL M ATERIALS C OORDINATOR ● T YPES OF R OLES ● EMAT/EVI O RDERING A CCESS ● D ISTRICT V IEW O NLY A CCESS AGENDA -What is the purpose? -Who are those responsible? -Relate to job function. -Importance

3 L EARNING OBJECTIVES ● E FFECTIVELY NAVIGATE THE EMAT / EVI ORDERING SYSTEM FOR INSTRUCTIONAL MATERIALS ● U NDERSTAND THE THREE TYPES OF REQUISITIONS FOR ORDERING ADOPTED INSTRUCTIONAL MATERIALS ● A BILITY TO VIEW DIFFERENT TYPES OF INSTRUCTIONAL MATERIALS REPORTS

4 EMAT- EDUCATIONAL MATERIALS ORDERING SYSTEM EVI – EDUCATIONAL MATERIALS FOR THE VISUALLY IMPAIRED TEASE – TEA SECURE ENVIRONMENT TEAL – TEA LOG IN ( NEW SECURE ENVIRONMENT ) IMA – INSTRUCTIONAL MATERIALS ALLOTMENT TEKS – TEXAS ESSENTIAL KNOWLEDGE & SKILLS SBOE – STATE BOARD OF EDUCATION TEX-009 – INVENTORY ADJUSTMENTS FOR LOST / DAMAGED EVI MATERIALS STUDENTS PAY FOR TEX-012 – INVENTORY ADJUSTMENTS FOR LOST / DAMAGED / DESTROYED DISTRICT OWNED SBOE ADOPTED MATERIALS ORDERED IN EMAT TEX-013 – SHIPMENT ERROR REPORT SENT BY DEPOSITORIES & PUBLISHERS ISBN – INTERNATIONAL STANDARD BOOK NUMBER MLC – MULTI - LIST CODE ASSIGNED TO GRADE LEVELS AND SUBJECT AREAS IN EMAT IMET – INSTRUCTIONAL MATERIALS & EDUCATIONAL TECHNOLOGY DIVISION OF TEA C OMMONLY U SED A CRONYMS

T EA HOME WEBPAGE 5

6 O N THE RIGHT SIDE OF THE SCREEN : C LICK ‘TEASE & TEAL S ECURE A PPLICATIONS ’ BOX TEASE & TEAL

T EA SECURE APPLICATIONS INFORMATION 7

8 R EQUEST TEASE & EMAT A CCESS SCROLL DOWN TO THE EMAT/EVI SECTION C LICK ‘ REQUEST ACCESS ONLINE ’ FOLLOW INSTRUCTIONS ACCORDINGLY

TEASE & EMAT A CCESS S ELECT A PPLICATION : EMAT AND EVI-O RDER M ATERIALS R OLE : EMAT/EVI O RDERING A CCESS OR D ISTRICT S TAFF V IEW O NLY A FTER COMPLETING THE INFORMATION, THE REQUEST IS ASSIGNED TO THE DISTRICT S UPERINTENDENT FOR APPROVAL AND SUBMISSION, THEN SENT TO IMET DIVISION FOR FINAL PROCESSING. 9

L OG IN TO TEASE E NTER U SER N AME & P ASSWORD 10

EMAT-EVI A PPLICATION S ELECT : EMAT/EVI – O RDER M ATERIALS A PPLICATION 11

A NNOUNCEMENTS P AGE C LICK “S HOW N EXT A NNOUNCEMENT ” TO VIEW IMPORTANT MESSAGES REGARDING INSTRUCTIONAL MATERIALS OR “C LICK TO C ONTINUE ” FOR THE EMAT D ISTRICT S TART P AGE. 12

D ISTRICT START PAGE 13

T HREE (3) P REREQUISITES FOR O RDERING 14

P REREQUISITES FOR O RDERING 15 IMA & TEKS C ERTIFICATION F ORM C ONFIRM C ONTACTS AND A DDRESSES S UMMER S HIPMENT D ATES

PREREQUISITES 16 N OTE ANY PREREQUISITES THAT ARE REQUIRED BEFORE ORDERING

UPDATE C ONTACTS & A DDRESSES 17

18 C ONTACTS / ADDRESSES MESSAGE

C ONFIRM C ONTACTS 19 V ERIFY I NFORMATION C LICK “C LICK TO S AVE ( OR C ONFIRM ) C ONTACT I NFORMATION ” C LICK “G O BACK TO S TART P AGE A LLOTMENT ”

C ONFIRM A DDRESSES 20 V ERIFY S HIPPING A DDRESS C LICK “C LICK TO S AVE ( OR C ONFIRM ) A DDRESS I NFORMATION ” C LICK “G O BACK TO S TART P AGE A LLOTMENT ”

IMA & TEKS C ERTIFICATION C LICK “IMA & TEKS C ERTIFICATION F ORM ” 21

S UBJECT A REA C ERTIFICATION I N THE C HECK TO C ERTIFY COLUMN, CLICK EACH BOX FOR S UBJECT A REAS TAUGHT 22

23 G RADE L EVEL C ERTIFICATION I N THE C HECK TO C ERTIFY COLUMN, CLICK EACH BOX FOR THE APPROPRIATE GRADE LEVELS TAUGHT

24 S AVE THE C ERTIFICATION C LICK THE S AVE BUTTON

25 I F ANY OF THE REQUIRED SUBJECT AREA BOXES ARE NOT CHECKED, YOU WILL RECEIVE THIS MESSAGE. C LICK OK G O BACK AND CHECK ALL THE REQUIRED BOXES S UBJECT A REA W ARNING M ESSAGE

26 C ERTIFIED D ATE C OLUMN T HE C ERTIFIED D ATE T IME COLUMN WILL UPDATE WHEN YOU HAVE SUCCESSFULLY SAVED.

27 C LICK ‘V IEW /P RINT IMA & TEKS C ERTIFICATION ’ P RINTING IMA & TEKS C ERTIFICATION

28 IMA & TEKS C ERTIFICATION M UST BE PRESENTED TO THE L OCAL B OARD OF T RUSTEES T HE S UPERINTENDENT, B OARD P RESIDENT, AND B OARD S ECRETARY SIGNATURES ARE REQUIRED BEFORE FORM WILL BE ACCEPTED. SAMPLE ONLY

29 S UMMER SHIP DATES C LICK ‘ UPDATE SUMMER SHIP DATES ’

30 S UMMER SHIP DATES SUMMER SHIP DATES ARE REQUIRED WHEN THE NEW SCHOOL YEAR OPENS FOR ORDERS BEING SHIPPED DURING THE SUMMER MONTHS

31 S UMMER SHIP DATES S ELECT ‘ PREFERRED ’ IN THE AVAILABILITY COLUMN C HOOSE ‘ DATE FROM ’ AND ‘ DATE TO ’ – SUMMER SHIPPING RANGE * D ATES CANNOT OVERLAP C LICK (+) SIGN TO ADD NEW LINE * REPEAT 3 TIMES

32 S UMMER SHIP DATES C HOOSE DATES SCHOOL WILL BE CLOSED AS ‘ UNAVAILABLE ’ IN THE AVAILABILITY COLUMN, IF NEEDED C LICK SAVE

33 C LICK THE IMA U SAGE CHART I NSTRUCTIONAL MATERIALS ALLOTMENT USAGE

34 A LLOTMENT SUMMARY C LICK “A LLOTMENT R EPORT ” TO VIEW MORE DETAILS FOR YOUR DISTRICT / CHARTER IMA TRANSACTIONS

35 TIP B E SURE TO ALLOW POP - UPS ON YOUR COMPUTER SINCE THE ALLOTMENT SUMMARY REPORT WILL OPEN IN A NEW WINDOW AS A PDF DOCUMENT.

36 I NSTRUCTIONAL M ATERIALS A LLOTMENT REPORT SAMPLE ONLY

O RDER P ROCESSING S TEPS 37

38 EMAT R EQUISITION LIST R EGULAR P RINTED O NLINE M ATERIALS EVI R EQUISITION LIST B RAILLE L ARGE T YPE A UDIO L EARNING D ISABILITIES T WO (2) LISTS FOR REQUISITIONS

EMAT R EQUISITION L IST 39 EMAT MATERIALS

40 EVI R EQUISITION L IST EVI MATERIALS

41 ● A LLOTMENT – N EW A DOPTIONS – EMAT ● A LLOTMENT – C ONTINUING A DOPTIONS – EMAT ● A LLOTMENT – S UPPLEMENTAL - EMAT T HREE (3) T YPES OF EMAT R EQUISITIONS

● N EWLY ADOPTED BY THE SBOE ●REPLACES OUT OF DATE MATERIALS ● N EWLY ADOPTED BY THE C OMMISSIONER ● W ILL ONLY SHOW GRADE LEVEL / SUBJECT AREA TABS WITH NEW MATERIALS 42 A LLOTMENT – N EW A DOPTIONS - EMAT

43 C LICK G RADE L EVEL OR HS S UBJECT A REA T AB E NTER Q UANTITIES FOR S TUDENT & T EACHER C LICK S AVE W ORK

A LLOTMENT – N EW A DOPTIONS - EMAT 44 C LICK THE R EQUISITION S UMMARY T AB C LICK ‘S UBMIT TO TEA’

45 ● ‘P RIOR YEARS ’ ADOPTED BY THE SBOE ● ‘P RIOR YEARS ’ ADOPTED BY THE C OMMISSIONER ● A DDITIONAL ENROLLMENT GROWTH – EXTRAS ● W ILL SHOW ALL GRADE LEVEL / SUBJECT AREA TABS WITH ADOPTED MATERIALS A LLOTMENT – C ONTINUING A DOPTIONS - EMAT

46 C LICK G RADE L EVEL OR HS S UBJECT A REA T AB E NTER Q UANTITIES FOR S TUDENT & T EACHER S AVE WORK

A LLOTMENT – C ONTINUING A DOPTIONS - EMAT 47 C LICK ON R EQUISITION S UMMARY T AB C LICK ‘S UBMIT TO TEA’

48 C LICK M AGNIFYING GLASS, C HOOSE T ITLE, E NTER Q UANTITIES B LANK ISBN B OX

49 C ONTAIN N EW A DOPTION M ATERIALS C ONTINUING A DOPTIONS M ATERIALS A VAILABLE TO USE AFTER N EW AND C ONTINUING A DOPTIONS R EQUISITIONS HAVE BEEN SUBMITTED AND APPROVED. U NLIMITED N UMBER AVAILABLE TO CREATE AS LONG AS YOU HAVE IMA FUNDS A LLOTMENT – S UPPLEMENTAL - EMAT

50 C LICK G RADE L EVEL /HS S UBJECT A REA T AB E NTER Q UANTITIES FOR S TUDENT & T EACHER S AVE WORK

A LLOTMENT – S UPPLEMENTAL - EMAT 51 C LICK R EQUISITION S UMMARY T AB S UBMIT TO TEA

W ARNING M ESSAGE 52 FYI… YOU HAVE SPENT AT LEAST 80% OF YOUR ALLOTTED FUNDS FOR THE SCHOOL YEAR. C LICK OK

R EQUISITION S UMMARY R EPORT 53 C LICK V IEW /P RINT R EQUISITION S UMMARY

54 TIP B E SURE TO ALLOW POP - UPS ON YOUR COMPUTER SINCE THE REQUISITION SUMMARY REPORT WILL OPEN IN A NEW WINDOW AS A PDF DOCUMENT.

R EQUISITION S UMMARY R EPORT 55 SAMPLE ONLY

56 U SER S AVED I N PROGRESS R EQUISITION S TATUS

57 S UBMITTED R EQUISITION S TATUS U SER S UBMITTED TO TEA FOR APPROVAL

58 C OMPLETE R EQUISITION S TATUS TEA APPROVED SENT TO P UBLISHER OR D EPOSITORY FOR ORDER FULFILLMENT

59 O RDER L IST U SE THE O RDER L IST TO VIEW ORDER ASSIGNMENTS C LICK V IEW /P RINT O RDER L IST

O RDER SUMMARY 60 C LICK ORDER ID # TO VIEW MORE DETAILS

61 O RDER DETAIL L AST SHIPMENT DATE COLUMN SHOWS SHIP DATE

62 I NVENTORY A DJUSTMENTS C LICK ‘R EPORT L OST /D AMAGED /D ESTROYED ’

63 2 TYPES OF INVENTORY ADJUSTMENTS ● TEX-009 ● TEX-012

64 EVI MATERIALS ONLY THAT ARE LOST OR DAMAGED BY THE STUDENT AND PAYMENT REQUIRED T EX -009 INVENTORY ADJUSTMENT

65 T EX -009 INVENTORY ADJUSTMENT C HOOSE I TEM T YPE FROM DROP DOWN MENU C HOOSE R EASON FROM DROP DOWN MENU E NTER BRIEF DESCRIPTION OF INCIDENT

66 T EX -009 INVENTORY ADJUSTMENT C HOOSE GRADE LEVEL FROM DROP DOWN MENU C LICK MAGNIFYING GLASS FOR MULTI - LIST CODE C LICK MAGNIFYING GLASS FOR ISBN C LICK ALL VOLUMES BOX, IF NEEDED E NTER QUANTITY TO BE REMOVED C LICK (+) SIGN TO ADD ANOTHER LINE

67 T EX -009 INVENTORY ADJUSTMENT C LICK SAVE C LICK SUBMIT C LICK ‘ VIEW REPORT ’ TO P RINT M AIL PAYMENT TO TEA

68 TIP B E SURE TO ALLOW POP - UPS ON YOUR COMPUTER SINCE THE TEX REPORT WILL OPEN IN A NEW WINDOW AS A PDF DOCUMENT.

69 T EX -012 INVENTORY ADJUSTMENT M ATERIALS LOST / DAMAGED / DESTROYED THAT NEED TO BE REMOVED FROM EMAT INVENTORY

70 T EX -012 INVENTORY ADJUSTMENT C HOOSE I TEM T YPE FROM DROP DOWN MENU C HOOSE R EASON FROM DROP DOWN MENU C HOOSE DATE DESTROYED E NTER BRIEF DESCRIPTION OF INCIDENT

71 C HOOSE GRADE LEVEL FROM DROP DOWN MENU C LICK MAGNIFYING GLASS FOR MULTI - LIST CODE C LICK MAGNIFYING GLASS FOR ISBN E NTER QUANTITY TO BE REMOVED C LICK (+) SIGN TO ADD ANOTHER LINE T EX -012 INVENTORY ADJUSTMENT

72 T EX -012 INVENTORY ADJUSTMENT C LICK SAVE C LICK SUBMIT C LICK ‘ VIEW REPORT ’ TO P RINT FOR YOUR RECORDS

73 TIP B E SURE TO ALLOW POP - UPS ON YOUR COMPUTER SINCE THE TEX REPORT WILL OPEN IN A NEW WINDOW AS A PDF DOCUMENT.

74 H ISTORY OF INVENTORY ADJUSTMENTS C LICK ‘ HISTORY LOST / DAMAGED / DESTROYED ’ C HOOSE SCHOOL YEAR FROM DROP DOWN MENU C LICK ‘ SHOW ’ TO HISTORY OF TRANSACTIONS *L INK ALSO AVAILABLE IN REPORTS MENU

75 S ALE OR DISPOSAL OF INSTRUCTIONAL MATERIALS C LICK ‘ SALE OR DISPOSAL OF INSTRUCTIONAL MATERIALS OR TECHNOLOGICAL EQUIPMENT ’ FOR PDF FORM

76 SAMPLE ONLY

77 SAMPLE ONLY F ILL IN REQUESTED INFORMATION ON THE FORM S ALE OR DISPOSAL FORM

78 SAMPLE ONLY I N - ADOPTION MATERIALS F ILL IN REQUESTED INFORMATION ON THE FORM

79 SAMPLE ONLY O UT OF ADOPTION MATERIALS F ILL IN REQUESTED INFORMATION ON THE FORM

80 SAMPLE ONLY O UT OF ADOPTION MATERIALS B OARD SIGNATURES REQUIRED ON FORM

81 R EPORTING S HIPPING ERRORS C LICK ‘ SHIPMENT ERROR REPORT - TEX -013’ FOR THE WORD DOCUMENT *L INK ALSO AVAILABLE IN THE REPORTS MENU

82 T EX -013 FORM F ILL IN REQUESTED INFORMATION ON THE FORM I NSTRUCTIONS ARE ON THE 2 ND PAGE SAMPLE ONLY

EMAT I NVENTORY HISTORY C LICK ‘EMAT I NVENTORY B ROWSER ’ 83

I NVENTORY B ROWSER 84 T YPE 4 DIGIT M ULTI - LIST C ODE C LICK ‘S EARCH ’ C LICK ‘V IEW H ISTORY ’

EMAT R EPORTS C LICK ‘R EPORTS ’ 85

86 TIP B E SURE TO ALLOW POP - UPS ON YOUR COMPUTER SINCE THE ALL REPORTS WILL OPEN IN A NEW WINDOW AS A PDF OR EXCEL DOCUMENT.

EMAT R EPORTS 87

88 S OME REPORTS CAN BE IN PDF OR E XCEL FORMAT A VAILABLE R EPORT F ORMATS

S HIPMENT & S URPLUS R EPORTS S HIPMENT E RROR R EPORT -TEX-013 S HIPMENT H ISTORY (EVI ONLY ) R ECEIPT H ISTORY (EVI ONLY ) 89

90 ITEM SEARCH AND LISTINGS

91 INVENTORY REPORTS C LICK DROP DOWN MENU TO CHOOSE ITEM TYPE I NVENTORY R EPORT ( MATERIALS REQUISITIONED IN EMAT) I NVENTORY R EPORT FOR S UBSCRIPTION I TEMS (T ECHNOLOGY A PPLICATIONS )

I TEM TYPES 92 A LL EMAT T YPES ● A UDIO ● B RAILLE ● C OMMISSIONER ’ S L IST ● L ARGE P RINT ● SBOE A DOPTED ● S TATE D EVELOPED O PEN S OURCE ●E M ATERIALS

93 OTHER REPORTS AND LISTINGS

94 ● A PPLYING FOR TEASE / EMAT ACCESS ● P REREQUISITES FOR ORDERING ● I MA USAGE REPORT ● T YPES OF REQUISITIONS / ORDERING ● I NVENTORY ADJUSTMENTS ●REPORTS WHAT YOU SHOULD KNOW :

95 T AMMY.T TEA. STATE. TX. US O R J ANET.W TEA. STATE. TX. US A CCESSIBLE INSTRUCTIONAL MATERIALS

96 Questions: