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2. ACCESSING DATA SPOT LOADING DATA LOADING DATA IN LIST VIEWS FIELD OVERVIEW LEAVING DATA SPOT QUIT HOME

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5. Loading data into Document Library Click on “Add Document” The screen below will appear to upload a document from your computer or a shared network drive. Browse to the document you intend to upload. Choose the document to upload and click “OK.” NEXTPREV

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9. D ATA S POT R EPORT D IRECTORY ” LIST MENU WILL APPEAR. D ATA S POT R EPORT D IRECTORY ” LIST MENU WILL APPEAR. T HE “D ATA S POT R EPORT D IRECTORY ” IS THE WAY YOU DESCRIBE THE DOCUMENTS YOU UPLOAD INTO THE UNT D ATA S POT. T HE “D ATA S POT R EPORT D IRECTORY ” IS THE WAY YOU DESCRIBE THE DOCUMENTS YOU UPLOAD INTO THE UNT D ATA S POT. T HE REQUIRED FIELDS ARE MARKED WITH A RED ASTERISK * T HE REQUIRED FIELDS ARE MARKED WITH A RED ASTERISK * HOME PREV

10. Title: A required field Subtitle: Additional information for clarification. Description: A brief description of your document. NEXT

11. S OURCE D IVISION : I S THE OFFICE GENERATING THE REPORT. I S THE OFFICE GENERATING THE REPORT. C LICK ON THE DOWN ARROW TO CHOOSE THE OFFICE. C LICK ON THE DOWN ARROW TO CHOOSE THE OFFICE. Format: Click on the down arrow to choose the format of the report. This is significant because the format chosen is what will display in the list view for the “Icon” column. If you are loading a Word document then “Word” should be selected in the format drop down box. If you are loading a PDF then “PDF” should be selected. The document will be loaded in SharePoint and you will need the URL to paste in the “Jump to Data” (discussed later in this document). NEXTPREV

12. C ATEGORY : C ATEGORY IS A REQUIRED, MULTI - VALUE FIELD. N OTE : T HE DEFAULT CATEGORY IS “O THER.” C ATEGORY : C ATEGORY IS A REQUIRED, MULTI - VALUE FIELD. N OTE : T HE DEFAULT CATEGORY IS “O THER.” I F YOU CHOOSE E NROLLMENT, G RADES AND O THER, FOR EXAMPLE, YOUR REPORT WILL DISPLAY IN THESE MULTIPLE VIEWS. I F YOU CHOOSE E NROLLMENT, G RADES AND O THER, FOR EXAMPLE, YOUR REPORT WILL DISPLAY IN THESE MULTIPLE VIEWS. I T IS IMPORTANT THAT THE CORRECT CATEGORY IS SELECTED BECAUSE THIS IS WHERE THERE REPORT WILL DISPLAY. I T IS IMPORTANT THAT THE CORRECT CATEGORY IS SELECTED BECAUSE THIS IS WHERE THERE REPORT WILL DISPLAY. T HE VIEWS ARE ON THE D ATA S POT HOME PAGE AND CAN BE ACCESSED WITH THE CORRESPONDING ICONS. T HE VIEWS ARE ON THE D ATA S POT HOME PAGE AND CAN BE ACCESSED WITH THE CORRESPONDING ICONS. NEXTPREV

13. F REQUENCY : HOW OFTEN THE REPORT IS PRODUCED. S OME REPORTS ARE PRODUCED EACH SEMESTER. F REQUENCY : HOW OFTEN THE REPORT IS PRODUCED. S OME REPORTS ARE PRODUCED EACH SEMESTER. C URRENTLY THE MULTIVALUED FIELDS DISPLAY THE FOLLOWING : C URRENTLY THE MULTIVALUED FIELDS DISPLAY THE FOLLOWING : F REQUENCY D ETAIL : S PECIFIC INFORMATION ABOUT WHEN THE REPORT IS PRODUCED. F REQUENCY D ETAIL : S PECIFIC INFORMATION ABOUT WHEN THE REPORT IS PRODUCED. NEXTPREV

14. J UMP TO DATA : T HE “J UMP TO DATA ” AREA IS WHERE YOU WOULD PUT THE URL GENERATED WHEN YOUR DOCUMENT IS UPLOADED. T HE “J UMP TO DATA ” AREA IS WHERE YOU WOULD PUT THE URL GENERATED WHEN YOUR DOCUMENT IS UPLOADED. I T IS ALSO WHERE YOU PUT THE URL FOR AN EXTERNAL WEBSITE IF THAT IS YOUR DATA SOURCE. I T IS ALSO WHERE YOU PUT THE URL FOR AN EXTERNAL WEBSITE IF THAT IS YOUR DATA SOURCE. T O USE A URL FOR CONTENT NOT STORED ON THE D ATA S POT, FOR EXAMPLE, THE UNT F ACT B OOK, COPY AND PASTE THE URL -- HTTP :// INSTITUTIONALRESEARC H. UNT. EDU / UNT - FACT - BOOK INTO -- “J UMP TO D ATA ”: T O USE A URL FOR CONTENT NOT STORED ON THE D ATA S POT, FOR EXAMPLE, THE UNT F ACT B OOK, COPY AND PASTE THE URL -- HTTP :// INSTITUTIONALRESEARC H. UNT. EDU / UNT - FACT - BOOK INTO -- “J UMP TO D ATA ”: NEXTPREV

15. C ONTENT E XPLANATION : L INK TO AN EXTERNAL WEBSITE CONTAINING INSTRUCTIONS OR OTHER DOCUMENTATION. L INK TO AN EXTERNAL WEBSITE CONTAINING INSTRUCTIONS OR OTHER DOCUMENTATION. T YPICALLY U SED B Y : A REAS TYPICALLY USING THE DATA IN THE REPORT. T HE DEFAULT IS “O THER.” A REAS TYPICALLY USING THE DATA IN THE REPORT. T HE DEFAULT IS “O THER.” I T IS IMPORTANT THAT THE CORRECT ENTITY IS SELECTED BECAUSE THIS IS WHERE THERE REPORT WILL DISPLAY. I T IS IMPORTANT THAT THE CORRECT ENTITY IS SELECTED BECAUSE THIS IS WHERE THERE REPORT WILL DISPLAY. I F NOTHING IS SELECTED IN THIS CATEGORY THEN THE REPORT WILL NOT DISPLAY IN THE “T YPICALLY U SED B Y. I F NOTHING IS SELECTED IN THIS CATEGORY THEN THE REPORT WILL NOT DISPLAY IN THE “T YPICALLY U SED B Y. NEXTPREV

16. C ONTENT V ERSION D ATE THE REPORT WAS CREATED. D ATE THE REPORT WAS CREATED. S OURCE D EPARTMENT : T HIS IS A REQUIRED FIELD. C LICK ON THE DOWN ARROW TO CHOOSE THE SOURCE DEPARTMENT. T HIS IS A REQUIRED FIELD. C LICK ON THE DOWN ARROW TO CHOOSE THE SOURCE DEPARTMENT. T HIS WILL ALSO AUTO POPULATE THE “S OURCE C ONTACT ” FIELD. T HIS WILL ALSO AUTO POPULATE THE “S OURCE C ONTACT ” FIELD. T HE FOLLOWING DEPARTMENTS ARE CURRENTLY LISTED : T HE FOLLOWING DEPARTMENTS ARE CURRENTLY LISTED : NEXTPREV

17. C LICK “S AVE ” TO SAVE THE REPORT. Y OUR REPORT WILL BE LOADED IN THE “E NROLLMENT ” REPORT VIEW. Y OUR REPORT WILL BE LOADED IN THE “E NROLLMENT ” REPORT VIEW. HOME

18. T O LEAVE THE D ATA S POT : C LICK ON THE DOWN ARROW NEXT TO YOUR NAME IN THE TOP RIGHT CORNER. S ELECT “S IGN O UT.” HOME QUIT