Summative Assessment Welcome We will wait a few minutes for participants to log on and call in. –Call in: –Pass code: *6 to mute your line #6 to un-mute your line Summative PearsonAccess Training: Immediately Before and During Testing Colorado Spring 2013 Field Test

Agenda Welcome and thank you CDE and Pearson staff introductions Questions: chat feature and un-muting conference call line Intended audience

Agenda (continued) General Field Test Information Training opportunities and documents Summative Participants Schedule planning Prior to testing Test Creation and Management Test Session Details Student Information in PearsonAccess Set up Online Testing Sessions Moving students into Testing Sessions (adding students) DTC Online Testing and Proctor Caching Preparation Student Authorization Tickets

Agenda (continued) During Testing Pre-Caching Test Content (Proctor Caching) Starting a Test Session Logging Students into a Test Student Status Monitoring Test Sessions Test Session Security Resume Students View Student Progress After Testing Mark Tests Complete Stopping a Test Session TestNav Quick Reference and Early Warning Codes

Spring PearsonAccess Training Plan WebEx Training Opportunities Getting Started Summative TestNav and Practice Test Training Summative and CoAlt PearsonAccess Training: Before Testing CoAlt PearsonAccess Training: CoAlt Administration and Examiner Scorer Entry CoAlt DAC and SAC PearsonAccess Training: Scorer Entry Overview and Session and Test Assignment Management Summative PearsonAccess Training: Immediately Before and During Testing

PearsonAccess Training Center overview User account creation TestNav online testing engine Electronic Practice Assessment Tools (ePAT) sample items Roles and responsibilities: DTCs, DACs, SACs, Summative Proctors and CoAlt Examiner Viewing and Managing Student Data How to Register New Students o New Student Wizard o Optional Student Data Upload (RSDU/SDU) Ordering Additional Materials & Tracking (CoAlt) Previous Trainings

Spring PearsonAccess Training Training Documents PowerPoint slides will be posted for all PearsonAccess training events. WebEx trainings will be recorded and posted to PearsonAccess after the live trainings are completed.

Summative Participants Considerations There will be online tools available for all students (ex. line reader and highlighter). The Summative assessment is not a timed test. Expectation: Due to increased accessibility for all students, fewer students will require accommodations. Accommodations information: Setting accommodations should be provided to the extent practical. With that said, some students will require accommodations that are not available during the Spring 2013 field test. In future administrations, online accommodations will be available to students (ex. text-to-speech). These accommodations will be identified for individual students prior to testing. In addition, paper-based and Braille forms will be available.

Schedule Planning The field test may take approximately one hour Plan for an hour and half to two hours per group (this includes transition time) Plan for as few groups and days as possible Approximately three groups of students per day To the extent possible, students who have taken the field test should remain separate from those who have yet to complete the field test during school hours Summative Online Testing Schedules

Summative Test Creation and Management (DACs and SACs)

Creating a Test Session in PearsonAccess (DACs and SACs) A collection of students taking the same test at the same time/location should be grouped in a Test Session in PearsonAccess Click on the Test Management tab, click on Manage Test Sessions Click New Session to create a new test session Create sessions at least one week before testing window Reference: page 44 in the PearsonAccess Users Guide

Creating a Test Session DACs and SACs Enter the session information displayed on the Session Details screen Select to View By Groups radio button to add students to the session

Test Session Details DACs and SACs Click on Manage Test Sessions, click Test Sessions radio button The Test Session Details screen displays each session’s status, assigned test, start time and assigned students Note: Session start time is a guideline for planning and is not enforced by the online testing system

Student Information in PearsonAccess Student Data within PearsonAccess Students included in the 2013 TCAP and CoAlt pre-code files were uploaded into the PearsonAccess system by administration. –Summative –CoAlt DACS are able to access core student information via the Student Data tab DACs are able to access detailed demographic and grade level information via the Test Management tab SACs are able to access general student information via the Test Management tab Including New Students in the Spring Field Test If a student is new to a school, DACs must add the student via the New Student Wizard or the Student Data Upload (SDU) process Only students loaded into PearsonAccess can be selected or added to an online testing session.

Moving Students into Test Sessions DACs and SACs To move or add students to a testing session within PearsonAccess, click Add Students

Moving Students into Test Sessions DACs and SACs Select to View By Groups or Students radio button to add students to the session Place a check next to those students to add or move the student into the session and click Add to Session

Student Authorization Tickets Proctors Create Student Authorization tickets for students in their testing groups Print and cut Student Authorization Tickets Provide tickets to SACs until test administration begins On the day students take the online test, distribute tickets to students Collect tickets and immediately return to SACs following the testing period Students Access TestNav Student Authorization Tickets provide the information necessary for a student to launch TestNav and log into their test. 1.Type into a web browserhttp://testnav.com.co 2.Enter Username 3.Enter Test Code

Student Authorization Tickets Students must securely log into TestNav to take the test Click on Authorizations > Student Authorizations to create a PDF document that has each student’s testing credentials Multiple printing options for Student Authorization Tickets

Student Authorization Tickets

DTC Online Testing and Proctor Caching Preparation Checking student workstations. By April 23, DTCs will confirm that proper computer space is available for students. DTCs must verify that all workstations meet minimum requirements for test delivery and that all third party software dependencies and the updated versions of software have been installed. Configuring TestNav. By April 23, DTCs will set up student response file backup locations. Proctor Caching Configuration. DTCs complete proctor caching configuration in advance of the assessment window for DACs and/or SACs. Resources:

Pre-Caching Test Content Step 1 Before students test, the test content will be pre-cached to the Proctor Caching machine by the DTC. Proctors click on the Proctor Caching button to begin the pre-caching process. (DACs and SACs also have the ability Proctor Cache if needed.)

Pre-Caching Test Content Step 2: Pre-Cache The test forms to be cached for the test session will display. Click the Next button to begin caching.

Starting a Test Session Log into PearsonAccess 1.Log into PearsonAccess : 2.Click Sign In and enter the user name and password provided by your SAC Start the Test Session in PearsonAccess Provide each student with his or her own Student Authorization Ticket. A test session must be started before students in the test session can log in and begin taking a test online. To start a test session, log into PearsonAccess and follow these steps. 1. Go to Test Management > Manage Test Sessions. 2. Select “Test Sessions” from the View By options set. 3. Click the session name to go to the Session Details screen. 4. Click Start. 5. Click Yes – Start Session. Once the test session is started, the student will launch a browser, enter the TestNav URL and log in using the username and test code provided in the Student Authorization Ticket.

Starting a Test Session Test sessions status shows as either Started or Not Started To start a test session, click on Start

Student Status Each student has their own status –Ready: The student has not started the test –Active: The student has logged in and started the test. –Exited: The student has exited the test but has not submitted his or her answers. –Submitted: The student has finished testing and submitted his or her answers. –Completed: The student’s submitted test data have been processed. –Marked Complete: The student has exited the test and will not resume the test. –Resume/Resumed-Upload: The student has been authorized to resume the test.

Monitoring Test Sessions Monitor the status of students in the session. To refresh a student’s testing status: –Click the Refresh icon in the Status column of the student list on the Session Details screen to refresh the student’s status.

View Student Progress A Test Proctor can view a student’s progress to determine if all questions have been answered Click on View Progress to view the student’s progress in the test

Test Session Security Test sessions have multiple levels of security controls: –Session level security allows you to start/stop the entire test session to control access –Student level security allows you to control access on a student level when the session is started

Exiting TestNav In case of an emergency or need for a break, students may exit the test and finish later.

Resuming a Student If a student has exited a test they must be Resumed before they can log back into the test –The student status is Exited –Select the checkbox next to the student’s name –Click Resume Test –Confirm you want to resume the test

Mark Test Complete or Closed A student may be manually marked complete for scoring if they are finished testing but did not submit their test. Marking a test complete will close the test. Do not mark a test complete unless a student has completed the test and it is ready to be scored. Select the checkbox next to the student’s name and click Mark Test Complete.

Mark Test Complete Select the choice to use the same reason for all students, or use a different reason for each student Enter the Reason and click Save

Stopping a Test Session All test sessions must be Stopped at the end of a test administration All students in a session must be in Completed or Marked Complete status Click on Stop to stop the test session

Managing Absences Recommendations for testing students who are absent during the scheduled testing window: If the school will offer a make-up opportunity: Option 1 Keep the applicable test session open until the student is able to make up the test Test the student in a make-up session before the close of the testing window Stop the test session after all students have finished testing Option 2 Remove the student who was absent from their testing session Stop the test session Create a new test session for the student(s) absent

Managing Absences Recommendations for testing students who are absent during the scheduled testing window: If the school will not offer a make-up opportunity: Mark the student as complete Stop the session after all students present have finished testing

Removing Students from Test Sessions To remove a student from a session, click on Test Management, Manage Test Sessions, Session Detail. Click the check box next to the student to be removed from the session. Click Remove Select Yes to confirm removing the student or No to cancel the action

TestNav Quick Reference Early Warning Codes An Early Warning System will notify Proctors if testing is interrupted The Early Warning System (EWS) is a feature of the TestNav test delivery system designed to manage student response data transmission. EWS monitors transmission of data to the testing server and records log files to assist with troubleshooting. EWS will send a notification if the system is unable to store responses and log files in the designated save locations. EWS will allow a student to continue testing. Online Test Administrator Quick Reference Guide and EWS codes: Recommend providing a copy of the guide or online access to the guide to Proctors during testing periods Proctors will contact SACS if error messages occur SACs will contact Pearson Customer Service Center Technical Support by calling

Support Support Page on PearsonAccess Toll Free Phone Support  Support