1. E M O M S
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2. Memorandum
a written message used by employees within an organization to communicate.
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3. Margin Settings Top margin= 2 inches Side margins= 1 inch
Bottom margin= 1 inch
Side margins
1 inch
Bottom margin
1 inch
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4. Setting Margins File Page Setup Top 2 Bottom 1 Left 1 Right 1 Click OK
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5. Memo Headings TO: FROM: Key memo headings in ALL CAPS
DATE:
SUBJECT: SUBJECT LINE
Key memo headings in ALL CAPS
Key the entire subject line in ALL CAPS
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6. Use the Tab Key to lineup information evenly at the left.
TO: Mr. Maxwell Blaze
FROM: Mrs. Martha Stone
DATE: October 30, 2005
SUBJECT: SPRING VACTION
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7. DS After Headings TO: Mr. Maxwell Blaze FROM: Mrs. Martha Stone
DATE: October 30, 2005
SUBJECT: SPRING VACTION DS DS DS DS
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8. Memo Body All paragraphs begin at the left margin
Double space between paragraphs
TO:
FROM:
DATE:
SUBJECT: SUBJECT LINE
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXXXXXXXXXX DS DS
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9. Reference Initials
If the person typing the memo is not the writer he/she should key his/her initials a DS below the last paragraph.
The initials should be lowercase letters, no spaces, no punctuation.
TO:
FROM:
DATE:
SUBJECT: SUBJECT LINE
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX td
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10. Attachment Notation
If a document is attached to the memo the word Attachment should be keyed a DS below the reference initials.
TO:
FROM:
DATE:
SUBJECT: SUBJECT LINE
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX td
Attachment DS
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11. Begin typing your first memo!
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