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Guidelines for Business Letters C503 Input letters in acceptable styles.

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Presentation on theme: "Guidelines for Business Letters C503 Input letters in acceptable styles."— Presentation transcript:

1 Guidelines for Business Letters C503 Input letters in acceptable styles.

2 §A letter written by an individual to deal with business of a personal nature. §Letters arranged in the block format have all parts of the letter beginning at the left margin. Personal Business Letter (Block Style)

3 Basic Parts (in order of placement) §Return Address l one line for the street address l one line for city, state (2 letter code), and ZIP Code §Date l Keyed directly under the Return Address l Month (spell it out), day, and year ~ March 19, 2007 §Letter Address l Keyed a QS (3 Enters ~ 2 blank lines) below the date l Delivery address (address of person receiving the letter) l Use a personal title (Miss, Mr., Mrs., Ms.) or professional title (Dr., Lt., Senator) before the receiver’s name

4 §Salutation (greeting) l Keyed a DS (2 Enters ~ 1 blank line) below the letter address l Includes title and last name (unless you know the receiver on a personal level) §Body l Start keying a DS (2 Enters ~ 1 blank line) below the salutation l SS (single space ~ no blank lines) within the paragraphs l DS (double space ~ 1 blank line) between the paragraphs

5 §Complimentary Close (farewell) l Keyed a DS below the last line of the body l Sincerely, Very Truly Yours, etc. §Name of Writer l Keyed a QS (3 blank lines )below the complimentary close QS allows for room for signature l Name may be preceded by a title

6 Special Parts §Reference Initials l Used if someone other than the writer keys the letter l Keyed a DS below the writer’s typed name l Keyed in lowercase letters at the left margin §Attachment/Enclosure notation l Used if another document is attached/included with the letter l Keyed a DS below the Reference Initials or a DS below the writer’s typed name if no Reference Initials

7 Margins §Side = 1” §Top = 2 – 2 ½” §Bottom = 1”

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9 Punctuation Styles §Open l No punctuation after salutation or complimentary close §Mixed l Colon after salutation Dear Mrs. Walker: l Comma after closeSincerely,


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