Presentation on theme: "Guidelines for Business Letters"— Presentation transcript:
1Guidelines for Business Letters C503 Input letters in acceptable styles.
2Personal Business Letter (Block Style) A letter written by an individual to deal with business of a personal nature.Letters arranged in the block format have all parts of the letter beginning at the left margin.
3Basic Parts (in order of placement) Return Addressone line for the street addressone line for city, state (2 letter code), and ZIP CodeDateKeyed directly under the Return AddressMonth (spell it out), day, and year ~ March 19, 2007Letter AddressKeyed a QS (3 Enters ~ 2 blank lines) below the dateDelivery address (address of person receiving the letter)Use a personal title (Miss, Mr., Mrs., Ms.) or professional title (Dr., Lt., Senator) before the receiver’s name
4Salutation (greeting) Keyed a DS (2 Enters ~ 1 blank line) below the letter addressIncludes title and last name (unless you know the receiver on a personal level)BodyStart keying a DS (2 Enters ~ 1 blank line) below the salutationSS (single space ~ no blank lines) within the paragraphsDS (double space ~ 1 blank line) between the paragraphs
5Complimentary Close (farewell) Keyed a DS below the last line of the bodySincerely, Very Truly Yours, etc.Name of WriterKeyed a QS (3 blank lines )below the complimentary closeQS allows for room for signatureName may be preceded by a title
6Special Parts Reference Initials Attachment/Enclosure notation Used if someone other than the writer keys the letterKeyed a DS below the writer’s typed nameKeyed in lowercase letters at the left marginAttachment/Enclosure notationUsed if another document is attached/included with the letterKeyed a DS below the Reference Initials or a DS below the writer’s typed name if no Reference Initials