Presentation on theme: "Word Processing Creating Various Documents. Letters Correspondence sent from one business or individual to another. Types of Letters: Personal-Business."— Presentation transcript:
Word Processing Creating Various Documents
Letters Correspondence sent from one business or individual to another. Types of Letters: Personal-Business Letter Includes no letterhead (stationery) Business Letter Includes letterhead (stationery) Top margin is usually 2-2 ½ inches. Side margins are typically 1 inch.
Parts of a Letter Return Address Date Attention Line Letter Address (Inside Address) Salutation Subject Line Body Complimentary Close Signature Block - writer’s typed name – QS below closing Can also include writer’s title on same line or below. Reference Initials Attachment/Enclosure Notation
Types of Business Letters Formats for Business Letters: Modified Block – Date, closing, and signature block are typed at center point (six tabs over). Block Style –Date, closing, and signature block are typed at the left margin (no indentions or tabs). Punctuation Styles: Open Punctuation – No punctuation after salutation or closing. Mixed Punctuation – A colon after the salutation and a comma after the complimentary close.
Return Address Inside Address Salutation Closure Complimentary Close All lines begin at the left margin. Use a colon after the salutation and a comma after the complimentary close. SS within paragraphs DS between paragraphs Personal Business Letter in Block Style with Mixed Punctuation
Business Letter in Modified Block Style with Open Punctuation Inside Address Salutation Closure Complimentary Close Type the date and closure at centerpoint — 6 tabs over. No punctuation is used after the salutation or the complimentary close. SS within paragraphs DS between paragraphs
Envelopes and Mailings
Memorandums (Memo) Correspondence within a business (in-house). Single space within the paragraphs and double space between paragraphs. Types of Memorandums: Simplified Formal Widely used by businesses. The simplified memorandum: Is quickly and efficiently formatted. Is often keyed on a plain piece of stationery.
Memorandums (Memo) Formal Memorandums: Use special headings preprinted on the stationery. Headings (Double spaced and typed in all caps): TO: FROM: DATE: SUBJECT:
Formal Memo Formal memos are used for inner-office communication. The top margin is usually 2” but may vary depending on the length of the memo. The side margins are 1”. A formal memo is usually keyed on company letterhead. The headings are in all caps and the descriptors are vertically aligned. A double space separates the parts of the memo. The paragraphs of the body are single spaced with a double space between them The format for memos is usually preset as a macro and contains the letterhead and headings when retrieved from the file server on which it is saved.