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Word Processing Creating Various Documents. Letters  Correspondence sent from one business or individual to another.  Types of Letters:  Personal-Business.

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Presentation on theme: "Word Processing Creating Various Documents. Letters  Correspondence sent from one business or individual to another.  Types of Letters:  Personal-Business."— Presentation transcript:

1 Word Processing Creating Various Documents

2 Letters  Correspondence sent from one business or individual to another.  Types of Letters:  Personal-Business Letter  Includes no letterhead (stationery)  Business Letter  Includes letterhead (stationery)  Top margin is usually 2-2 ½ inches.  Side margins are typically 1 inch.

3 Parts of a Letter  Return Address  Date  Attention Line  Letter Address (Inside Address)  Salutation  Subject Line  Body  Complimentary Close  Signature Block - writer’s typed name – QS below closing  Can also include writer’s title on same line or below.  Reference Initials  Attachment/Enclosure Notation

4 Types of Business Letters  Formats for Business Letters:  Modified Block – Date, closing, and signature block are typed at center point (six tabs over).  Block Style –Date, closing, and signature block are typed at the left margin (no indentions or tabs).  Punctuation Styles:  Open Punctuation – No punctuation after salutation or closing.  Mixed Punctuation – A colon after the salutation and a comma after the complimentary close.

5 Return Address Inside Address Salutation Closure Complimentary Close All lines begin at the left margin. Use a colon after the salutation and a comma after the complimentary close. SS within paragraphs DS between paragraphs Personal Business Letter in Block Style with Mixed Punctuation

6 Business Letter in Modified Block Style with Open Punctuation Inside Address Salutation Closure Complimentary Close Type the date and closure at centerpoint — 6 tabs over. No punctuation is used after the salutation or the complimentary close. SS within paragraphs DS between paragraphs

7 Envelopes and Mailings

8 Memorandums (Memo)  Correspondence within a business (in-house).  Single space within the paragraphs and double space between paragraphs.  Types of Memorandums:  Simplified  Formal  Widely used by businesses.  The simplified memorandum:  Is quickly and efficiently formatted.  Is often keyed on a plain piece of stationery.

9 Memorandums (Memo) Formal Memorandums:  Use special headings preprinted on the stationery.  Headings (Double spaced and typed in all caps):  TO:  FROM:  DATE:  SUBJECT:

10 Formal Memo Formal memos are used for inner-office communication. The top margin is usually 2” but may vary depending on the length of the memo. The side margins are 1”. A formal memo is usually keyed on company letterhead. The headings are in all caps and the descriptors are vertically aligned. A double space separates the parts of the memo. The paragraphs of the body are single spaced with a double space between them The format for memos is usually preset as a macro and contains the letterhead and headings when retrieved from the file server on which it is saved.


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