Presentation on theme: "Creating Various Documents"— Presentation transcript:
1Creating Various Documents Word ProcessingCreating Various Documents
2Letters Types of Letters: Correspondence sent from one business or individual to another.Types of Letters:Personal-Business LetterIncludes no letterhead (stationery)Business LetterIncludes letterhead (stationery)Top margin is usually 2-2 ½ inches.Side margins are typically 1 inch.
3Parts of a Letter Return Address Date Attention Line Letter Address (Inside Address)SalutationSubject LineBodyComplimentary CloseSignature Block - writer’s typed name – QS below closingCan also include writer’s title on same line or below.Reference InitialsAttachment/Enclosure Notation
4Types of Business Letters Formats for Business Letters:Modified Block –Date, closing, and signature block are typed at center point (six tabs over).Block Style –Date, closing, and signature block are typed at the left margin (no indentions or tabs).Punctuation Styles:Open Punctuation – No punctuation after salutation or closing.Mixed Punctuation – A colon after the salutation and a comma after the complimentary close.
5Personal Business Letter in Block Style with Mixed Punctuation Return AddressInside AddressAll lines begin at the left margin.Use a colon after the salutation and a comma after the complimentary close.SS within paragraphsDS between paragraphsSalutationComplimentary CloseClosure
6Business Letter in Modified Block Style with Open Punctuation Inside AddressSalutationType the date and closure at centerpoint — 6 tabs over.No punctuation is used after the salutation or the complimentary close.SS within paragraphsDS between paragraphsComplimentary CloseClosure
8Memorandums (Memo) Correspondence within a business (in-house). Single space within the paragraphs and double space between paragraphs.Types of Memorandums:SimplifiedFormalWidely used by businesses.The simplified memorandum:Is quickly and efficiently formatted.Is often keyed on a plain piece of stationery.
9Memorandums (Memo) Formal Memorandums: Use special headings preprinted on the stationery.Headings (Double spaced and typed in all caps):TO:FROM:DATE:SUBJECT:
10Formal Memo Formal memos are used for inner-office communication. A formal memo is usually keyed on company letterhead. The headings are in all caps and the descriptors are vertically aligned. A double space separates the parts of the memo. The paragraphs of the body are single spaced with a double space between themFormal memos are used for inner-office communication.The top margin is usually 2” but may vary depending on the length of the memo.The side margins are 1”.The format for memos is usually preset as a macro and contains the letterhead and headings when retrieved from the file server on which it is saved.