Presentation on theme: "Cover Letters and Mailing Labels too!"— Presentation transcript:
1 Cover Letters and Mailing Labels too! Business LettersCover Letters and Mailing Labels too!
2 Letters Types of Letters: Correspondence sent from one business or individual to another.Types of Letters:Personal-Business LetterIncludes no letterhead (stationery)Business LetterIncludes letterhead (stationery)Top margin is usually 2-2 ½ inches.Side margins are typically 1 inch.
3 Parts of a Letter Return Address Date Attention Line Letter Address (Inside Address)SalutationSubject LineBodyComplimentary CloseSignature Block - writer’s typed name – QS below closingCan also include writer’s title on same line or below.Reference InitialsAttachment/Enclosure Notation
4 Types of Business Letters Formats for Business Letters:Modified Block –Date, closing, and signature block are typed at center point (six tabs over).Block Style –Date, closing, and signature block are typed at the left margin (no indentions or tabs).Punctuation Styles:Open Punctuation – No punctuation after salutation or closing.Mixed Punctuation – A colon after the salutation and a comma after the complimentary close.
5 Personal Business Letter in Block Style with Mixed Punctuation Return AddressInside AddressAll lines begin at the left margin.Use a colon after the salutation and a comma after the complimentary close.SS within paragraphsDS between paragraphsSalutationComplimentary CloseClosure
6 Business Letter in Modified Block Style with Open Punctuation Inside AddressSalutationType the date and closure at centerpoint — 6 tabs over.No punctuation is used after the salutation or the complimentary close.SS within paragraphsDS between paragraphsComplimentary CloseClosure