Presentation on theme: "Business Letters Cover Letters and Mailing Labels too!"— Presentation transcript:
Business Letters Cover Letters and Mailing Labels too!
Letters Correspondence sent from one business or individual to another. Types of Letters: Personal-Business Letter Includes no letterhead (stationery) Business Letter Includes letterhead (stationery) Top margin is usually 2-2 ½ inches. Side margins are typically 1 inch.
Parts of a Letter Return Address Date Attention Line Letter Address (Inside Address) Salutation Subject Line Body Complimentary Close Signature Block - writer ’ s typed name – QS below closing Can also include writer ’ s title on same line or below. Reference Initials Attachment/Enclosure Notation
Types of Business Letters Formats for Business Letters: Modified Block – Date, closing, and signature block are typed at center point (six tabs over). Block Style –Date, closing, and signature block are typed at the left margin (no indentions or tabs). Punctuation Styles: Open Punctuation – No punctuation after salutation or closing. Mixed Punctuation – A colon after the salutation and a comma after the complimentary close.
Return Address Inside Address Salutation Closure Complimentary Close All lines begin at the left margin. Use a colon after the salutation and a comma after the complimentary close. SS within paragraphs DS between paragraphs Personal Business Letter in Block Style with Mixed Punctuation
Business Letter in Modified Block Style with Open Punctuation Inside Address Salutation Closure Complimentary Close Type the date and closure at centerpoint — 6 tabs over. No punctuation is used after the salutation or the complimentary close. SS within paragraphs DS between paragraphs