Presentation on theme: "FORMATTING MEMORANDUMS & ELECTRONIC MAIL MESSAGES"— Presentation transcript:
1 FORMATTING MEMORANDUMS & ELECTRONIC MAIL MESSAGES Digital Communication SystemsCompetency 5.04
2 Memorandumscorrespondence written to people within same business/organizationOften called memos or interoffice memos1” or 2” top margin depending on length of memo1” side marginssingle-spaced within paragraphsdouble-spaced between paragraphs
3 Parts of a Memorandummemo heading or guide words (TO:, FROM:, DATE:, SUBJECT:)Double-space after the guide words (leave one blank line)A distribution list is keyed beside the heading TO: when your memo is being sent to two or more individualsmemo body (message of memo)
4 Parts of a memorandum (continued) reference initials (NO complimentary close or writer’s name)attachment/enclosure notations are typed below the reference initialsCopy notations are typed on the line below the reference initials or below the enclosure or attachment notation.
10 E-mail Environments Set up similar to memos Special Software Featuresaddress listNames and address of persons one corresponds with on a regular basisEntered in on TO linecopiesCopies of the same message sent to additional peopleCC: (courtesy copy – recipient knows that message has been sent to othersBCC: (blind courtesy copy – recipient does not know message has been sent to others
11 E-mail Environments Attachments Forward Reply Allows one to send electronically documents such as reports, spreadsheets, databases, etc.ForwardOne can send the entire message to othersReplyEnables one to reply quickly to message with original message included.