1. WIDA ACCESS for English Language Learners (ELL) Testing 2.0 Training for ESL teachers and Proctors January 2016 Paragraphs enclosed in a box apply to paper/pencil testing only

2. Online and Computer Systems for ACCESS Online training site for ESL teachers ESL teachers participate in online training modules before face-to-face training with Sean Gould Wida.usWida-AMS 1. Online management system for TC Set up test sessions Add students Print test tickets 2. Online Toolkit for CRT/TA 3. Ordering system for District Internet-based Installed on TC Computer Serves as a HUB to transmit student responses Allows TC to check response transmission to DRC Allows TC to manually transmit data to DRC Test Session Manager (TSM) DRC INSIGHT System for delivering student assessments Installed on HP laptops at testing sites TCs need to submit name of testing cart TCs need to submit asset number for TC computer Installed on student laptops

3. ACCESS for ELLS in North Carolina Home Language Survey Administered to new enrollees ACCESS window February 1- March 25 (Additional materials requests – call office) If another language is identified, WIDA ACCESS Placement Test is administered (W-APT). W-APT is the screener used for initial assessment and ESL program placement (Sean). Assessment required for students enrolled between February 1 – March 11. Students are included in Annual Measurable Objectives (AMO) calculation*. * Return materials Monday, March 25 1:00-5:00 Assessment complies with Title III of ESEA/NCLB, requiring annual assessment of listening, speaking, writing, reading and English comprehension. Annual assessment (ACCESS) required for all students identified as LEP

4. ACCESS ASSESSMENT: DETAILS pp 1-2 Computer adaptive  Grade K – paper/pencil Proctor required for all subtests  Grades 1-3 Listening, Reading and Speaking (online) Writing (Delivered p/p – students write responses in a booklet) Proctor required for all subtests  Grades 4-12 (online) Proctor required for all subtests  Alternate ACCESS (paper/pencil) Teacher-of-Record will administer assessment.

5. DOMAINS & ONLINE GRADE LEVEL CLUSTERS COMPONENTS pp. 2-3 *Note: Kindergarten remains an interactive, paper-based kit. Listening and Reading may be completed on the same day

6. Key Differences in Online and Paper/Pencil pp 3-4

7. Key Differences in Online and Paper/Pencil

8. State Testing Window p.4 Date Change: Please correct in manual. February 1- March 25  Students enrolled between February 1 and March 11 must participate.

9. Test Sessions pp. 4-5 Online Testing: It is possible to combine students (same domain) from different grade clusters and tiers for Listening, Reading and Speaking Exception: Writing for Grades 1-3 since it is administered in a paper/pencil format

10. Estimated Administration Times pp. 6 Students work at their own pace using the following guidelines:

11. Policy and Procedures p.8 State Mandate to Administer ACCESS for ELLs online LEAs are required to assess online unless  LEA does not have the technology capabilities to support online testing  Students with disabilities who have documented accommodations which dictate a paper/pencil test format is necessary for “accessibility”

12. General Security Guidelines ( pp 9-11 ) Only district and school test coordinators and test administrators (or other authorized staff) may handle secure test materials. Ensure that all test administrators and proctors read and understand the Testing Code of Ethics (pp 60-64). Place all secure materials in locked storage*. Test administrators will return test materials to school test coordinator daily. Do not leave materials unattended before or after testing. Do not share any specific test information with students prior to or after testing. Do not copy any test booklets or other secure materials. *Locked storage facility access will be limited to test coordinator and back-up coordinator only.

13. ACCESS Materials (pp 11-12) Manual: NC Policy and Procedures Guide for Annual Testing manual (NC Manual) Manual: District & School (Grades 1-12) Test Administration (National Manual) Grade K Administration Manual Test Materials Documentation forms (multiple pages used for sign in and out) Packing forms Scrap Paper Headsets for online Test ticket Pencil http://www.wida.us/assessment/ACCESS/ Tests

14. Requirement to Report Scores (p 12) Inform parents of test dates, test specifics and use of results.  Letter will be distributed to school testing coordinator. Scores reports must be shared within 30 days of receipt of the score.  We expect reports to arrive by June 10.  Scores are confidential.  Teacher report and parent report are the same.

15. Suspended Students and Student Emergencies (pp 12-13) Suspensions  Students with short term suspensions are required to test  Long-termed students: LEA decision Student Emergencies and Restroom Breaks  One student at a time is to be dismissed  Computer must be paused  Record time  Hall monitor to supervise

16. Prohibited Items in Testing Rooms (pp 13-14) Electronic Devices  Teachers  Students Students’ personal belongings may not be accessed during tests (including breaks). Text, reference books, thesauruses Food/Drink* *Except for medical requirements

17. Testing Violations and Irregularities (pp14-15) Failing to follow procedures in script Failing to test all eligible students Leaving the room unsupervised Discussing items, paraphrasing directions, tampering with student responses Failing to check in test tickets daily Failing to cover classroom instructional materials, including test- taking tips

18. Misadministrations p. 15 Students must wait five days to retest School testing coordinator reports in OTISS

19. STAKEHOLDER RESPONSIBILITIES pp. 16-20 District Testing Generates a collaborative district- wide implementation Plan Sets up training usernames for ESL teachers Directs ESL teachers to participate in the online training system in WIDA.US Trains (F2F) ESL teacher to administer assessment District ESL Sean Gould School TCs Generates a collaborative district-wide implementation Plan Trains TCs Manages usernames/passwords for TCs/CRTs access to WIDA- AMS Grants permissions for TCs/CRTs to WIDA-AMS Orders materials Monitors Implementation Generates Testing Plan Directs and monitors CRT/TA tasks Enrolls new students in WIDA- AMS Prints Secure Test Session Tickets Checks transmission to DRC & manually upload files to DRC, if needed Resets sessions, if needed Trains ESL teachers to: Facilitate Interactive Samples; and Understand their role in testing security

20. STAKEHOLDER RESPONSIBILITIES pp. 16-25 ESL Teachers Pages 22-23 Completes Google Doc to identify HP laptop cart that is used for testing (NOW) Submits TC’s computer asset number (Google Doc) for TMS push out (NOW) Configures TMS and installs on TC computer beginning Dec 17 Installs Insight on student testing laptops by Jan 22 (29 HS) Provides support for TC on testing days CRT/TA Completes online training on WIDA.US site by mid Jan Participates in TC training for practice activity Leads practice activities for students Read ACCESS Test Administration Manuals Participates in F2F training with Sean Gould and Karen Greene and school test coordinator at base school Sign security agreement Administers ACCESS assessments

21. Test Administrator Qualifications and Responsibilities (pp 21-22) Certified Teacher  NHCS requirements replace requirements on page 21 of NC Manual  Teacher must have participated in test administration training Online component Face-to-face with Sean and Karen – January 26 Follow Testing Code of Ethics and security policies

22. Proctors (pp 14-16) Proctors (school employees) are REQUIRED for all domains  Reading  Writing  Listening  Speaking Kindergarden Roving proctors are NOT allowed since ESL teachers are considered the teacher-of-record

23. Online Training Checklist pp. 26-27 Many testing administrators (ESL teachers) have not completed the checklist and may not administer assessment

24. Student Pre-ID labels are shipped with test materials. Check the labels for accuracy. If the information on the label is correct, place it on the front cover of the test book in the designated box. VERIFY the TIER before attaching the label! If the information if incorrect, return the label to the testing coordinator. You will need to hand code the book according to the instructions in the NC Guide (pages 31-35). If there is NO label for a student (a newly enrolled student), you will need to hand code the book according to the instructions in the NC Guide (pages 31-35). If you place a label on a booklet in error, follow the directions in the NC Guide (page 30). You must complete a Review of Testing Accommodations Form for each child testing with accommodations and keep it on file at the school. Pre ID Labels (pp 30-31)

25. Hand-coding Student Booklets (pp 31-36) Special codes p36 Powerschool Id right justified – use leading zeroes

26. Preparation for the Test pp.38-41 Prepare students for testing  ACCESS 2.0 Test demo  ACCESS 2.0 Practice items Student Test Tickets  Secure and must be signed out daily  One test ticket per test Testing Do Not Disturb signs Arrange desks facing forward Testing login to start computer Teachers will sing in and out daily Each student will have one

27. Bubbling Procedures (pp.42-44)

28. Accessibility Tools pp. 45

29. Test Administration Procedures for all students pp. 46-47

30. Test Administrator Procedures: Allowed and Not allowed pp. 46-47

31. Students Eligible for Testing Accommodations (pp. 47-48) Students with disabilities Students with a 504 Plan Students with Transitory Impairment

32. How can we provide a student with Manual Control of Item Audio, Repeat Item Audio, and Extended Speaking Test Response Time? As stated in the NCDPI ACCESS for ELLs 2.0 Accessibility and Accommodations Quick Reference document, these accommodations will be provided to the student identified as EC using the following formula: If student has Scheduled Extended Time, then Extended Speaking Test Response Time will be applied. If student has Computer Reads Test Aloud—Student Controlled then they will receive Manual Control of Item Audio will be applied. If student has Test Administrator Reads Test Aloud, then Repeat Item Audio will be applied. YOUR test coordinator will check the online system for the accommodations.

33. Review of Accommodations Used During Testing form required

34. Sample Test Plan Student Names

35. Online Scripts: National Manual Pages 151-152: Grades 1-12 Listening Script  Page 152 Monitoring and Ending the Test Pages 153-154: Grades 1-12 Reading Script  Page 154 Monitoring and Ending the Test Pages 155-157: Grades 4-12 Writing Script  Page 157 Monitoring and Ending the Test Pages 159-161: Grades 1-12 Speaking Script  Page 160 Students practice speaking to verify they can hear their voice Page 161 Monitoring and Ending the Test  Blue bubble indicates it is the child’s turn to record  Student must select RECORD button

36. Grades 1-3 Writing Script (p/p) Teachers in Grades 1-3 must complete the paper-based online training for administering the writing assessment.

37. Kindergarten Manual and Scripts Kindergarten teachers must complete quiz with 80% accuracy

38. Schedule Review