1. NHCS Testing Department Winter 2013 Updates January 27, 2013

2. Testing Changes, Upcoming Assessments and Professional Development Each school must submit a Testing Plan to LEA Testing Department for review.  School monitoring visits – TeachScape Field Tests and Linking Studies Testing Students with Disabilities February 27 th at 12:30 (Location TBA)

3. WIDA ACCESS for English Language Learners (ELL) Testing Training for School Test Coordinators http://www.wida.us/assessment/ACCESS/

4. Outcomes Review the requirements and testing window for the Assessing Comprehension and Communication in English State-to-State for English Language Learners (ACCESS) assessment. Identify expectations for basic security and handling of ACCESS test materials. Identify the roles and responsibilities of key personnel: ACCESS Test Administrator, School Test Coordinator, LEA LEP Coordinator, and LEA Test Coordinator  Review the sections of the ACCESS test, approved accommodations, and requirements for completing the Review of Accommodations form.  Understand procedures for student emergencies, testing irregularities and misadministration.  Identify responsibilities for distribution of post-testing student reports.  Review procedures for PreID label information. Follow NC manual and replace pp 17-27 of national manual.  Review materials packing and return procedure. School Test Coordinators will

5. ACCESS for ELLS in North Carolina (pp 1-2) Home Language Survey Administered to new enrollees ACCESS window February 1- March 15 If another language is identified, WIDA ACCESS Placement Test is administered (W-APT). W-APT is the screener used for initial assessment and ESL program placement (Andrea). Assessment required for students enrolled between February 1 - March 8. Students are included in Annual Measurable Objectives (AMO) calculation*. *FDS and MFLEP Return materials Monday, March 18 9:30 – 11:30 Assessment complies with Title III of NCLB, requiring annual assessment of listening, speaking, writing, reading and English comprehension. Annual assessment (ACCESS) required for all students identified as LEP

6. General Security Guidelines (pp 3-5) Only district and school test coordinators and test administrators (or other authorized staff) may handle secure test materials. Ensure that all test administrators and proctors read and understand the Testing Code of Ethics (pp 41-45). Place all secure materials in locked storage*. Test administrators will return test materials to school test coordinator daily. Do not leave materials unattended before or after testing. Do not share any specific test information with students prior to or after testing. Do not copy any test booklets or other secure materials. *Locked storage facility access will be limited to test coordinator and back-up coordinator only.

7. Requirement to Report Scores (p 5) Inform parents of test dates, test specifics and use of results. Scores reports must be shared within 30 days of receipt of the score.  We expect reports to arrive after May 23.  Scores are confidential.  Teacher report and parent report are the same.

8. Roles and Responsibilities (pp 6-11) LEA Testing Department School Test Coordinator Collaborate with LEA LEP Coordinator Train school TCs Manage materials (Melissa) Monitor assessment implementation (TeachScape, OTISS) Distribute Reports (Colette) Provide accommodations training Attend training, read manuals, and inform parents Adhere to District Testing Schedule Collaborate with ESL teacher to prepare testing plan/schedule (cafeteria/large room testing prohibited) Remain unencumbered to monitor testing Facilitate the Review of Accommodations forms completion process Monitors CFDC and manages records Collaborate with LEA Testing Department Train ESL Teachers in administering assessments Assist in reports distribution LEA LEP Coordinator Andrea Belletti

9. Test Administrator Qualifications and Responsibilities (pp 12-15) Certified LEP Teacher  NHCS requirements replace requirements on page 12 of NC Manual  Teacher must have participated in test administration training (Andrea) Follow testing Code of Ethics and security policies

10. Proctors (pp 14-15) Proctors are REQUIRED for the following subtests  Reading  Writing  Listening Proctors are NOT required for  Kindergarten assessment  Individual speaking assessment (all grades)

11. Prohibited Items in Testing Rooms (pp 15-16) Electronic Devices  Teachers  Students Students’ personal belongings may not be accessed during tests (including breaks). Text, reference books, thesauruses Food/Drink* *Except for medical requirements

12. ACCESS Materials (pp 16-17) Manual: NC Policy and Procedures Guide for Annual Testing manual (NC Manual) Manual: District & School (Grades 1-12) Test Administration (National Manual) Packing List Pre-ID Labels School Header Sheet (blue – may need to duplicate) Used and Non-scorable Testing Materials (pink) Security Checklist http://www.wida.us/assessment/ACCESS/ Tests Kindergarten Kit Grades 1-2 (Tiers A-C) Grades 3-5 (Tiers A-C) Grades 6-8 (Tiers A-C) Grades 9-12 (Tiers A-C)

13. 25 minutes Can be assessed in a group (no more than 22) Must have a PROCTOR. Can be assessed during the same sitting as Reading. 35 minutes Can be assessed in a group (no more than 22) Must have a PROCTOR. Can be assessed during the same sitting as Listening. 60 minutes Can be assessed in a group (no more than 22) Must have a PROCTOR. Allow 75 minutes for directions, etc. 15 minutes Individually assessed Proctor not required. 123 Administer Speaking Test LAST ListeningReading ACCESS Test: Subtests (p 16) WritingSpeaking All times are approximations

14. Levels of Scores - Tiers Tested

15. Tier Placement Guidelines - Andrea December 2012 Database update Use previous test scores (W-APT™ or ACCESS for ELLs) placing greater weight on student's reading/writing levels rather than oral skill levels. When in doubt, place the student in the higher tier. Tier A For beginning learners For students previously scoring at the lowest level Tier B For most students Have social proficiency but have not mastered academic proficiency Tier C For students approaching grade level proficiency Will likely meet LEP exit criteria

16. Preparing Testing Environment (p 17) All testing environments should be quiet orderly, comfortable, classroom style (no auditorium or cafeteria testing) DISREGARD information in the national manual that states it is not necessary to cover print materials on classroom walls.

17. Review of Accommodations Used During Testing form (pp 23-24)

18. Testing Accommodations (pp 18-26)

19. Student Emergencies and Testing Irregularities (pp 26-28) Account set up (NC ID)  Approval procedure  Training/manual TC responsibilities  TC contacts Testing Office  TC submits irregularity online

20. Test Plan - Due to Karen Greene 48 Hours Prior to First Test session

21. Remember you can test grade level clusters together, if they are on the same Tier. Group testing sessions should be scheduled for the morning if possible! Group sessions can contain up to 22 students, but younger children may need smaller groups. With your ESL teacher, create a testing plan. A copy of your plan must be on file in the Testing Office. ACCESS for ELLs Testing Schedule Listening / Reading Sessions (75 minutes) # of Students Total # of Students Writing Sessions (75 minutes) # of Students Total # of Students Sessio n Day / Time Room # Tier A Tier B Tier C Tier A Tier B Tier C Test Administrator Proctor 1 2 3 4 5 6 7 8 Testing Schedule

22. Assume a middle school has to test 60 students, all in the same grade-level cluster (6-8). The distribution of the students in the tiers is: 15 in Tier A, 30 in Tier B and 15 in Tier C. The Testing Coordinator may set up the following sessions at the scheduled dates and times, preparing rosters for each session. In this plan, all 60 students are tested in both Listening/Reading and Writing in a total of 8 sessions. This schedule reflects that there is one Test Administrator at the school, so there are no simultaneous sessions. If the school had multiple Test Administrators, simultaneous sessions (in different rooms) may be set up. Note: Test Coordinators in elementary schools should also indicate the grade level cluster being tested in each session K, 1-2 or 3-5). Scenario

23. ACCESS for ELLs Testing Schedule Listening / Reading Sessions (75 minutes) # of Students Total # of Students Writing Sessions (75 minutes) # of Students Total # of Students Test Administrator Proctor Session Day / Time Room # Tier A Tier B Tier C Tier A Tier B Tier C 1 Mon. 2/4/13 9am 10115 K. GreeneC. Anderson 2 Mon. 2/4/13 11am 10115 K. GreeneC. Anderson 3 Tues. 2/5/13 9am 10215 K. GreeneC. Anderson 4 Tues. 2/5/13 11am 10215 K. GreeneC. Anderson 5 Wed. 2/6/13 9am 10115 K. GreeneC. Anderson 6 Wed. 2/6/13 11am 10115 K. GreeneC. Anderson 7 Thurs. 2/7/13 9am 10215 K. GreeneC. Anderson 8 Fri. 2/8/13 9am 10215 K. GreeneC. Anderson Sample

24. Student Pre-ID labels are shipped with test materials. Check the labels for accuracy. If the information on the label is correct, place it on the front cover of the test book in the designated box. VERIFY the TIER before attaching the label! If the information if incorrect, return the label to testing. You will need to hand code the book according to the instructions in the NC Guide (page 32-39). If there is NO label for a student (a newly enrolled student), you will need to hand code the book according to the instructions in the NC Guide (page 32-39). If you place a label on a booklet in error, follow the directions in the NC Guide (page 32-39). You must complete a Review of Testing Accommodations Form for each child testing with accommodations and keep it on file at the school. Pre ID Labels (p 32)

25. Hand-coding Student Booklets (pp 36-39) Special codes p 39

26. Packing Materials for Testing Department (handout (hot pink)/national manual pp. 28-31)

27. Review Test Window - February 1-March 15,includes new enrollees up to March 8. Materials due to testing office Monday, March 18 9:30 – 11:30