1. fall 2016 high school Testing MEETING

2. OVERVIEW SECURITY RELATING TO ANY AND ALL TEST ADMINISTRATIONS
Ohio Graduation Tests (OGT)
Ohio State Tests (OST)
Alternate Assessment for Students w/ Significant Cognitive Disabilities (AASCD) – calendar only
Ohio English Language Proficiency Assessment (OELPA) – calendar only
Other District Tests
Encore
Questions and Answers
Forms and Sample Handouts

3. SECURITY
It is vital that you read all information provided and pay attention to what is being said in the meeting.
Please be mindful of others around you when having side conversations. Voices do carry.

4. SECURITY NOTES
Please pay close attention to the information you are about to receive. If you have questions, please write them on here and save until the Q&A session begins. Thanks so much for your CONSIDERATION.
MOBILITY of all involved in testing and assigned to testing rooms/sites is very important and required to minimize, as many as possible, incidents of cheating, improprieties, violations, and/or invalidations. _______________________ ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

5. Security and Protocols

6. Consequences of CHEATING
One or more students’ answer documents may not be scored.
Students’ test scores maybe INVALIDATED.
After appropriate procedures are followed, CMSD may suspend an employee found guilty of cheating or helping a student to cheat.
ODE may seek the suspension of a certificated employee’s license or termination of employment.
After an investigation, a law enforcement agency may prosecute under the state criminal code.

7. Secure materials
All operational tests (tests in use) are SECURE MATERIALS and should be treated as such.
You CANNOT nor can anyone else:
Reproduce any SECURE material or cause it to be reproduced in any format
Reveal any SECURE materials or facsimiles to students
Use SECURE material in any way to prepare students for the tests
Use SECURE material to assist students who failed the tests
Go over, review, or analyze SECURE tests; there should not be any looking through test booklets before, during, or after test administration if not assisting a student.

8. TEST COORDINATOR
RESPONSIBILITIES

9. Maintaining test security is one of the most important responsibilities as a Building Test Coordinator. You must follow ODE’s and CMSD’s written procedures for protecting the security of test materials at all times.
Building Test Coordinators (“You”) are responsible for the security of all test materials in your possession.
You are responsible for ensuring that all others involved in OGT administration act in accordance with all security requirements set by ODE and CMSD while they are in possession of test materials.
You are responsible for ensuring the security, not only of the physical booklets and printed manipulatives, but also of the content of those materials. Your responsibility for maintaining the security of test questions and materials does not end when materials are returned.
You are responsible for TRAINING all staff (test administrators, principals, secretaries, volunteers, monitors, etc.) involved in testing, on proper test administration procedures.

10. If the Building Test Coordinator’s job is not done right, it could impact accountability for the district, the school, teachers, and students.
Therefore, the Building Test Coordinator job is an extremely important role and we appreciate that you have accepted the responsibilities of it.
We want to and will provide support to you!
But we must work as a team!
Help us help you by READING all materials and s received, asking questions, and raising issues early.
And remember, BTCs must immediately report possible improprieties or security breaches to the DTC.

11. Is this activity or behavior an ethical practice?
Making a copy of the assessments and/or preparing a student study guide based on the assessments. TRUE or FALSE?
Changing a student’s response. TRUE or FALSE?
Using the results of an assessments as a source of information on which to evaluate the effectiveness of curriculum. TRUE or FALSE?
Hinting to a student to reconsider any answers given on a test. TRUE or FALSE?
Providing teachers and counselors with information they need to interpret test results. TRUE or FALSE?
Revealing the test scores of one student to another student. TRUE or FALSE?
Scenarios
What do you do if you discover a student, proctor/monitor, or test administrator having a cell phone in designated testing areas during test administration?

12. TESTING PROCEDURES

13. Before Testing
TRAIN staff and ALL others involved in the test administration process using the information provided from this presentation and other handouts presented.
Test materials are delivered to your school’s main office where a signature upon delivery is required.
Test materials are shipped in DRC boxes (OGT, OST, OELPA, AASCD Kits) and received in shrink-wrapped packages.
Immediately inventory materials against packing list, but DO NOT OPEN SHRINK-WRAPPED PACKAGES.
Shrink-wrapped packages are NOT opened until the first day of testing.
Store in a secure location, a location accessible only to you and possibly one other assigned designee. Be sure cleaners and other staff do not have access to that location.
Create a Testing Schedule for staff to follow for each test administration.
Create a Documentation of Receipt/Return of Secure Test Materials form to have test administrators sign when receiving from and returning test materials to you.
Test materials are distributed to Test Administrators BEFORE each administration.
Test Administrators are to immediately inventory/count materials upon receipt and notify you of any discrepancies prior to signing Documentation of Receipt/Return of Secure Test Materials.
Charts, maps, and other materials that could assist students with test items should be covered or removed prior to the test administration.
Provide each Test Administrator with a roster for recording the names of testing students.
NO ELECTRONIC DEVICES IN TESTING ROOMS
Test materials are to counted and stored until first day of testing; then they are distributed to test administrators. DO NOT OPEN SHRINK WRAPPED PACKAGES.

14. DISCREPANCIES
Any and all discrepancies are to be reported. Please use the
Administrative Comment Form to report :
Non-receipt of any packages listed on packing list
Discovery of damaged or defective test booklets or answer documents
Discovery of missing or duplicate bar-code numbers on test booklets or answer documents
Signatures are required for all deliveries and pickups. Please count the number of boxes received from or returning to our office prior to signing.

15. SAMPLE; ORIGNALS CONTAINED WITHIN PACKAGE
ADMINISTRATOR COMMENT FORM do not use; only a sample (Please return the original signed copy of this form to the Testing Office.)
Please note any irregularities observed during testing on this form. Use a blank sheet of paper for additional comments, if necessary. At the conclusion of testing, please sign, date, and make a copy of this form for the school’s principal and your files. a copy to Cinderella and Roletha. DATE COMMENTS _______ _________________________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ __________ _________________________________________________________ Date Test Coordinator’s Signature Cleveland Metropolitan School Cuyahoga District IRN District Name County __________ _______________________________________________ Date Principal’s Signature _______________________________ __________________ School Name State IRN (6 Digits) PLEASE CHECK THIS BOX IF YOUR DID NOT HAVE ANY TESTING IRREGULARITIES TO REPORT.
SAMPLE; ORIGNALS CONTAINED WITHIN PACKAGE

16. During Testing
It is unethical and illegal to alter a student’s responses or to assist a student to cheat.
Interaction among students should NOT occur while inside testing site/room once testing has begun.
Test Administrators, and others involved in test administration, CANNOT give hints, critiques or affirmations of a student’s work; including pointing, smiles, nods, and any and all other forms of nonverbal communications.
Test Administrators, and others involved in test administration, should monitor all students frequently during testing to prevent any occurrence of impropriety, cheating, or other incidents.
No one should review, analyze, or discuss contents of test booklets unless assisting a student.
Test administrators, and others involved in testing, are to be mobile during each test administration.
UNAUTHORIZED ELECTRONIC DEVICES ARE NOT PERMITTED IN TESTING ROOMS (CELL PHONE, iPAD, TABLET).

17. Policy for unauthorized Electronic Devices
The use of electronic devices, including cell phones, e-readers, iPads, netbooks, etc., is prohibited during test administration.
UNAUTHORIZED Electronic devices are NOT permitted in the testing site.
Procedures are put in place to collect ALL UNAUTHORIZED electronic devices that may assist a student to cheat, post to social media, etc. before entering the testing area.
Electronic Confiscation Forms, along with the Witness Statement(s), are used when confiscating electronic devices during test administration.

18. CLEVELAND METROPOLITAN SCHOOL DISTRICT TESTING LOGISTICS OFFICE
Confiscation form notice
TESTING LOGISTICS OFFICE
INCIDENT REPORT REGARDING
CELLULAR PHONES AND OTHER UNAUTHORIZED ELECTRONIC DEVICES
The possession and/or use by students of cellular phones, AND other UNAUTHORIZED electronic equipment for receiving and/or sending messages, is expressly prohibited and in violation of test security procedures on any and all school properties and buildings during the administration of CMSD and State mandated tests without the written consent of the principal or test coordinator. If a device is confiscated, a student’s test materials are confiscated as well, and the test scores are immediately INVALIDATED.
TO THE STUDENT/PARENT/LEGAL GUARDIAN:
An UNAUTHORIZED electronic device was confiscated from your child during test administration. This report serves as documentation of the incident. If you wish to discuss this incident, please contact the principal.
Student’s Name __________________________________ Date of Birth __________________ SSID: __________________ CMSD ID: 20______________ School ______________________ INVALIDATED tests(s) _________________ Grade ______ Date of Incident ________________
Description of Incident ___________________________________________________________
_____________________________________________________________________________
__________________________________________________________________________________________________________________________________________________________
(Attach the Witness Statement and Administrative Comment Form when faxing to TLO)
TEST BOOKLET # _____________________ ANSWER DOCUMENT #10 _______________
Pre-ID or Generic Bar Code # _____________________ Ans Doc Lithocode #______________
PRINT Name of Person Confiscating ______________________________________________
Test Coordinator’s Signature ____________________________________ Date _____________
Principal’s Signature ____________________________________ Date ____________________
FORM DISTRIBUTION: 1. Assessment Department (LaTisha.Grimes’s CMSD )
2. Student (given upon confiscation)
3. School (Principal and Test Coordinator)
4. Testing Logistics Office (Cinderella/Roletha’s s.)
5. Network Leaders
(School to photocopy and distribute to all above upon CONFISCATION of device.)
*Unclaimed device is forwarded to the Finance Department for appropriate disposal if left UNCLAIMED BY STUDENT, PARENT or LEGAL GUARDIAN.
(WITNESS STATEMENT ON BACK MUST BE FILLED OUT AS WELL!. If add’l Witness Statements for others involved are needed you may photocopy and attach.)

19. CLEVELAND METROPOLITAN SCHOOL DISTRICT TESTING LOGISTICS OFFICE
WITNESS STATEMENT
TESTING LOGISTICS OFFICE
WITNESS STATEMENT WITH REGARD TO TESTING IRREGULARITIES INVOLVING
CELLULAR PHONES, UNAUTHORIZED ELECTRONIC DEVICES, or INCIDENTS OF CHEATING OR TEST SECURITY VIOLATIONS
SCHOOL NAME: _______________________________ SCHOOL PHONE ________________
INDICATE DATE OF:
INCIDENT____/____/201___ REPORT: ____/_____/201___ TESTING _____/_____/201___
TEST SUBJECT (circle ONE): READING MATH WRITING SCIENCE SOC STUDIES
(circle ONE) STUDENT EMPLOYER OTHER (circle ONE) WITNESS SUSPECT VICTIM
LAST NAME _________________________ FIRST _________________________ M.I. _____
STATEMENT: ________________________________________________________________ _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
WITNESS SIGNATURE: __________________________________ DATE _____/_____/201__

20. Test Administrators (TA) are to:
After Testing
Test Administrators (TA) are to:
hand collect a test booklet and answer document directly from EACH student after he/she has completed testing
account for ALL testing materials before students are dismissed from the testing room
give ALL test materials to the BTC after accurately counting the materials received from students and immediately after testing has completed
have room rosters and:
verify accuracy of students’ information
verify counts of test booklets and answer documents against the total number of students tested and not tested
deliver roster to BTC, along with other test materials issued for test administration
sign Documentation of Receipt/Return of Secure Test Materials form stating all received from was also returned to BTC after each test session

21. Building Test Coordinators are to:
After Testing
Building Test Coordinators are to:
hand collect test booklets and answer documents directly from each TEST ADMINISTRATOR (TA) after each completed test session
account for ALL test materials before TAs are dismissed from the testing site
collect room rosters from TAs:
verify counts of test booklets and answer documents against amount distributed prior to testing
verify accuracy of students’ information
verify counts of test booklets and answer documents against the total number of students tested and not tested
have each TA provide signed Documentation of Receipt/Return of Secure Test Materials form indicating what was received was returned to you prior to and after each testing session
make a copy of roster from each day of test administration to give to Principal and/or keep for your records
store all test materials in a secured location accessible only to you (BTC) and one other assigned designees
prepare room rosters and test materials for next day of testing

22. OST administration
Winter 2016
Ost Retake Option
Grade 11 – OGT only

23. Ohio State Tests (OST) “Retake” Option WINTER ADMINISTRATION DECEMBER 2016

24. SCHOOLS with paper materials MUST DROP-OFF
NEW: OST RETAKE OPTION
Delivery of test materials to schools –
week of Monday, November 28, 2016
Test Administration – December 5-16, 2016
Scorable materials Drop-off
SCHOOLS with paper materials MUST DROP-OFF
Friday, December 16, :30am – 6:30pm
Pickup of non-scorable materials –
Monday, December 19, 2016
(please have DRC boxes properly packaged, sealed, and in main office for pickup by courier.)

25. Ohio State Tests (OST) “Retake” Option
Juniors with a performance level of a 1 or 2 may retake.
Schools have to identify some type of intervention strategy, additional instruction, or remediation with students prior to retaking assessments.
Counselors should identify which students are candidates for retakes by Friday, November 18, 2016 (no extensions will be granted). The Department of Assessment will provide Counselors a Spreadsheet with instructions to input “retake” candidates the week of October 10th.
“Retake” opportunities are available in the Fall (December) and Spring (March/April) at all high schools.
OGT Only and Grade 12 students (OGT Cohorts) will be afforded the opportunity to take the OST during both test administrations as an alternative graduation option to the OGT.
OGT Only and Grade 12 students (OGT Cohorts) will need to contact the building counselor directly to have their name assigned to the spreadsheet.
OGT Only and Grade 12 students (OGT Cohorts) are required to take the OGT first, before taking advantage of the alternative options.
How will this opportunity to retake be relayed to the masses? This will be handled through the Department of Curriculum and Instruction (i.e. flyers, IVR, etc.).

26. Ohio State Tests (OST) High School Student Prep
Student Preparation tools oh.portal.airast.org
Student Practice site
Student Writing Rubrics
Student Sample Test Items
Practice Test Scoring Guides

27. Ohio State Tests (OST) HS ELA Admin Prep
Test Administrator tools oh.portal.airast.org
ALL who administer the OST must take the Test Administrator Certification Course and print and retain the Certificate of Completion
Fall 2016 Test Administrators Manual
Online Testing Highlights and Script
Testing Times for Ohio State Tests
Ohio's Accessibility Manual and Planning Tools
Test Incident Guidance Document
TIDE Tutorial: Preparing for Testing

28. OST INFORMATION TEST MATERIALS --
Secure -- refers to test items, reading passage, test that has not been made available to the public, test booklets and answer documents (paper-based), student responses, secure paper materials (Student Authorization Tickets, seal codes, scratch paper written on by students-paper and computer), and all secure test content delivered online on students' computers
Storage Area -- locked area where materials must be stored when not in use
Testing Environment -- all aspects of the testing surroundings while students are testing, including what a student can see, hear, or access
TEST MATERIALS --
Are confidential and secure
Must remain secure at all times
Cannot be viewed by any individual or entity prior to or after testing
Only provided to those participating in test administration and those being tested

29. OST INFORMATION ROLES OF THE INDIVIDUALS –
District Test Coordinator (DTC) – responsible for overall coordination of test administration (i.e., District Test Coordinator)
Test Administrator (TA) – responsible for the overall coordination of test administration
Teacher (TE) – responsible for administering the assessment
Proctor - may be called on to help a TE monitor a testing session, must also be a school employee (not a volunteer or parent) and under the direct supervision of the TE
Technology Coordinator -- responsible for setting up student computers for computer-based testing, removing or turning off any software that would allow secure test material on students computers to be viewed on another computer during testing, provide technical support for TA and TE, must be designated by BTC to serve in this role who will be at or assigned to the school and is on-site during test administration

30. OST INFORMATION Tasks of Building Test Coordinator --
training authorized individuals (test administrators, proctors, special education staff, etc.) in test administration--security and protocols, and overseeing these individuals during testing
meeting with students to inform them about the schedule, materials allowed to have in testing site, causes for test invalidations, etc.
receiving, inventorying, and distributing test materials; ordering of additional regular and accommodated test materials via DTC
developing and coordinating test administration schedule for regular and make-up testing
developing and implementing a security plan before, during, and after test administration, which includes investigation of testing irregularities, reporting security breaches, collecting a signed Security Agreement from each authorized individual involved in test administration
ensuring standardized testing environments for all students
designating locations for the administration of tests to students who need special accommodations
assembling and maintaining a master list of all students and their accommodations and coordinating test preparations for accommodations

31. (only 10th DOUBLE & 11th grade repeaters)
OGT administration
fall 2016
Grades 12 - OGT Only
(only 10th DOUBLE & 11th grade repeaters)

32. Thanks so much for your CONSIDERATION.
Administration NOTES
Please pay close attention to the information you are about to receive. All information is important to NOTE. If you have questions, please write them on here and save until the Q&A session begins.
Thanks so much for your CONSIDERATION.
Students CURRENTLY enrolled in the class of 2018 are NO LONGER required to take the OGT. Students currently enrolled, but are not a 10th grade DOUBLE REPEATERS or an 11th grade REPEATERS during OGT administration, are NOT required to nor should take OGT.
Students who are 10th grade DOUBLE and 11th grade REPEATERS and have tested at least once since entering the 10th grade are to take the OGT.
ALL students are to take the OST regardless of grade level, as it can be used as a substitution for those that are under the OGT requirements.
_________________________________________________
__________________________________________________________________________________________________

33. Delivery of test materials to schools –
week of Monday, October 17, 2016
Test Administration –
Regular – October 24-28, 2016
Test Sequence for OGT (no deviations; exactly as stated below)
Monday - Reading
Tuesday - Mathematics
Wednesday - Writing
Thursday - Science
Friday – Social Studies
Make-up – October 29-November 4, 2016
(ALL tests can be given daily; but students can only take one test per day)
Scorable materials Drop-off
SCHOOLS MUST DROP-OFF BOTH DAYS
Friday, October 28, :30am – 6:30pm
Friday, November 4, :30am – 6:30pm
Pickup of non-scorable materials –
November 8-9, 2016
(please have DRC boxes properly packaged, sealed, and in main office for pickup by courier.)

34. Who Can Test? Who Cannot Test?
Currently enrolled CMSD students in Grade 12
Currently enrolled CMSD students slated as 10th grade DOUBLE and 11th grade REPEATERS
OGT Only students regardless of school district; must be 18 years or older and would have graduated in 2015/2016 school year or prior. Must provide proof of identity via use of photo identification, have registered with you prior to test administration, and/or can provide proof from other school district, if applicable, that they are OGT Only and which tests are needed to be taken.
Staff identification is no longer acceptable.
Home Instructed/Tutored – handled in coordination with Home Instructors Office, Ms. Hempstead, and TLO, Home Instructors are to get the needed test materials from TLO and not from your school
Who Cannot Test?
Currently enrolled CMSD students in Grades 11 that are NOT considered 11th grade repeaters
HOME-SCHOOLED student (receiving instruction from parent or non-CMSD personnel at home)
Students from other school districts that are NOT considered OGT ONLY (have them contact TLO for instructions)
Students enrolled in electronic (online) classes not sponsored by CMSD
Students enrolled in Catholic or Charter schools

35. General Guidelines NO student may take more than one (1) test per day
Students are allowed up to a full 2½ hours to complete each test
Students requiring additional time beyond the 2 ½ hours may require being moved to a different room to complete testing
RED OGT Calculators are given to students when taking the Math and Science portions of the tests.
All scorable responses MUST be written in #2 pencil; not ink, colored pencil, high-liters, etc.

36. LIMITED ENGLISH STUDENTS
ACCOMMODATIONS
LIMITED ENGLISH STUDENTS
Assistance in securing appropriate interpreter/translator services for an LEP students are arranged through the Multicultural Multilingual Education Department. The office may be reached at
LEP students may use a dictionary identified by ODE as allowable and have extended time.
Extended Accommodations are available to students who have been in U.S. less than 3 years (and not mainstreamed).
Accommodation Materials available for testing are:
CDs in English, Arabic, Spanish, and Mandarin Chinese
Language Translation Materials w/cassette tapes needed for other LEP students in which a CD is not offered in their specific language
If additional materials are needed, please Cinderella or Roletha.
For questions regarding LEP students and their testing requirements, please contact LouLou Elias via . 36

37. SPECIAL EDUCATION STUDENTS
ACCOMMODATIONS
SPECIAL EDUCATION STUDENTS
Accommodations MUST be identified in the student’s IEP and provided during classroom instruction in order to provide accommodations to them on the OGT.
WHAT SPECIAL VERSION TEST MATERIALS ARE AVAILABLE?
CDs in English Audio
Test booklets in Large Print
Test booklets in Braille
If additional materials are needed, requests are ed to Cinderella and Roletha.
For questions regarding Special Ed. students and their testing requirements, please contact Patricia Schulz or Coralise Terwilliger.

38. Registration for Current CMSD Students
SIGN-IN PROCEDURES should be in place and staff should be trained in and knowledgeable of these procedures. Every student provided with a test booklet and an answer document are to provide their signature as having received and returned. This documentation will be kept at the school and a copy given to TLO upon SCORABLE DROP-OFF.
SIGN-IN PROCEDURES should include:
collection and return of unauthorized electronic devices before entering and upon leaving testing site;
recording test booklet and answer document bar-code numbers upon receipt and/or return on School Security Checklist and/or paperwork received from TLO;
obtaining students’ signatures for each item received and returned;
recording TESTING GROUP NUMBER, SSID AND CMSD ID NUMBERS, and other documentation needed on demographic sections of Answer Document;
recording bar-code number of each test booklet used by a student to be captured on each test section of the answer document.
SIGN-IN SHEETS are REQUIRED each day to capture the students’ names and other identifying information. IT IS VERY IMPORTANT THAT ALL STUDENTS PROVIDE A SIGNATURE IN THEIR OWN HANDWRITING!
UNAUTHORIZED ELECTRONIC DEVICE(S) procedures should be in place for students entering testing site (cafeteria, classrooms, etc.) with unauthorized electronic devices (i.e., cell phones). Use of the Electronic Confiscation Form is suggested only if necessary, needed, or required (see Policy for Electronic Devices). NO TOLERANCE POLICY should be in place and implemented.

39. Registration for OGT Only Students
OGT ONLY students are students who should have graduated prior to the current school year, have met all of their course requirements for graduation, but have NOT passed all parts of the OGT test.
SIGN-IN PROCEDURES should be in place and staff should be trained in and knowledgeable of these procedures. Be sure to capture the student’s signature and any identifying information where test results can be mailed. Students are to put the schools in which they last attended in May/June of their 12th grade year.
SIGN-IN PROCEDURES should include:
collection and return of unauthorized electronic devices before entering and upon leaving testing site;
recording test booklet and answer document bar-code numbers upon receipt and/or return on School Security Checklist and/or paperwork received from TLO;
obtaining students’ signatures for each item received and returned;
recording TESTING GROUP NUMBER, SSID AND CMSD ID NUMBERS, and other documentation needed on demographic sections of Answer Document;
recording bar-code number of each test booklet used by a student to be captured on each test section of the answer document.
Students are to fill out the OGT Only Sign-In Sheet requesting current contact information, to include full address, apartment number, city, state, and zip for results to be mailed. OGT ONLY students are those that have met course requirement, have not been enrolled in school prior to the start of the new school year and have not met OGT requirements.
SIGN-IN SHEETS are REQUIRED for each day of testing, capturing the student’s signature, assigned test booklets and answer documents numbers. IT IS VERY IMPORTANT THAT ALL STUDENTS PROVIDE A SIGNATURE!
PHOTO IDENTIFICATION is required of ALL students. THIS IS A MUST!!!
OGT Only students are to complete all information in the two-page demographics section of the answer document prior to start of the 2½ hour testing session. 39

40. Answer Documents
Be sure to have an answer document for each and every student tested; ONE (1) answer document per student.
Each answer document contains space for all five subjects, and all students, including OGT ONLY, are to complete all tests in the same answer document.
The demographic section in the answer document consists of two pages. The front cover/page contains information not provided on pre-ID label, such as LEP/IEP status, tests taken, etc. This section is filled out for LEP/IEP students.
The inside front cover contains information found on the pre-ID label, such as SSID, grade, etc. Students are required to bubble the fields on this page. SSIDs are required for any student without a pre-ID label.
OGT ONLY students are to complete ALL DEMOGRAPHICS.
Use of the generic label to indicate the District and School’s IRNs is required when a pre-ID label is not provided. If you will need more, please do fax your order.
Incomplete answer documents are separated from test booklets and reissued to students that need to take more than one test either during regular or make-up test administration.
If an SSID is required for a student, Terence Bush WELL in advance of the FINAL drop-off date. It may take a few days to get you this requested information. Student’s city and state of birth is a major requirement.
Use of a pre-ID label is required, if available.
Use of a “DO NOT SCORE” label is required when a student’s ENTIRE answer document is NOT to be scored for whatever reason. 40

41. Pre-ID Labels INSTRUCTIONS
Pre-ID labels are provided for CURRENTLY enrolled CMSD students as of September 2016
Affix pre-ID labels anytime AFTER the FIRST day of testing to prevent mishaps stemming from a student receiving the wrong answer document
Affix the pre-ID label that matches the student’s name on the answer document; paying close attention to the name on the pre-ID label and the student’s name on the answer document
Affix the pre-ID labels correctly and align accurately for proper machine scoring; there’s a statement inside the rectangular box in which the label should be placed…“APPLY LABEL HERE”
Pre-ID labels are not to be placed in Box A on the answer document and never on a test booklet
Answer documents not containing pre-ID labels must have ALL the students’ information accurately bubbled on the two-page demographic section, INCLUDING the student’s CMSD ID and the SSID numbers
Generic pre-ID labels are used only when a student’s demographics has to be bubbled in. The generic pre-ID only captures the school and district’s IRNs. Order more if needed.
OGT ONLY students must list their last school of attendance or school they would have graduated from and completely fill out all demographics.

42. PROCEDURES FOR SCORABLE/NON-SCORABLE TEST MATERIALS
PACKAGING & RETURNING
PROCEDURES FOR SCORABLE/NON-SCORABLE TEST MATERIALS

43. Scorable Test Materials
Packaging Returning
Scorable Test Materials
Collect answer documents from all test administrators after each test administration
Collect test booklets from all test administrators after each test administration
Separate the answer documents from the test booklets (answer documents found in test booklets will not get scored)
Separate answer documents for students who will need to continue testing
Stack answer documents for scoring by grade
Fill out an Answer Document Transmittal Form
1. Keep one for your records
2. Give one to TLO staff upon drop-off

44. DROP-OFF
When dropping off SCORABLE answer documents, please bring the following documents with you, completely filled out with ALL required signatures.
1. OGT Answer Document Transmittal Form (counting number of answer documents by grade levels)
2. OGT Answer Document and Test Booklet Security Checklists. Listing the students’ names by the serial number for answer documents and test booklets is very important and used for tracking purposes in case of discrepancies
3. Place a copy of the OGT Answer Document Transmittal Form and Test Booklet and Answer Document Security Checklists in an envelope to hand to the staff member checking your boxes
4. ONLY list the STUDENTS names who have completed testing and you are turning in their answer documents.
5. The amount of answer documents being returned should match the amount of names on the forms.

45. OHIO GRADUATION TEST – SPRING 2014 ANSWER DOCUMENT TRANSMITTAL FORM
District IRN: District Name: CLEVELAND METROPOLITAN SD School Name: _____________________________________________ State IRN: _______________ (6-digit code must be filled in) This form must be completed prior to drop-off of the SCORABLE answer documents. Bring a copy to give to the Testing Logistics staff member upon check-in. Retain a copy for your records. Enter the number of SCORABLE answer documents being returned for scoring. Number of Scorable Answer Documents Being Returned: Grade 9 (STEM only) ______________ Grade 10 ______________ Grade 11 ______________ Grade 12 ______________ OGT Only ______________ TOTAL Scorable Answer Documents Returned _____________ Number of Boxes returned for scoring _____________ Test Coordinator’s Signature: _______________________________ Telephone (216) _________________________ Date Returned: _________________________

46. Non-scorable Test Materials
Packaging Returning
Non-scorable Test Materials
Arrange and return ALL test booklets, used and unused, by subject and according to SERIAL NUMBER
Arrange and return ALL answer documents, used and unused, and according to SERIAL NUMBER
Package test booklets and answer documents inside original boxes received
Do NOT over pack boxes
DO NOT WRITE ON BOXES
Put a non-scorable materials label on each box. Include your school name and number of boxes returning on the label as well.
NON-SCORABLE pickup of all non-scorable test materials will be Monday and Tuesday, November 9-10.
Signature is required for all deliveries and pickups. Please count the number of boxes received or returning to TLO prior to signing

47. Test Coordinators MUST:
ACCOUNTING
Test Coordinators MUST:
account for ALL used and unused tests booklets
account for ALL used and unused answer documents
account for ALL students tested
account for accurate placement of the CORRECT pre-ID label on the CORRECT student’s answer document
account for ALL students having an OGT calculator for administration of the Math and Science tests
account for ALL boxes received containing test materials and secured storage location

48. PSAT and SAT
For questions regarding the administration of the PSAT and SAT, please contact the Collegeboard directly at:
PSAT: PSAT
SAT:

49. WINTER ADMINISTRATION December 5-16
OTHER DISTRICT TEST
ENCORE
WINTER ADMINISTRATION December 5-16
Delivery of Test Materials: TBD
Scorable materials Drop-off
Monday, December 19, :30am – 6:30pm
Pickup of non-scorable materials –
Tuesday, December 20, 2016

50. OHIO English Language proficiency Assessment Spring 2017
O.E.L.p.A. Grades K-12
OHIO English Language proficiency Assessment
Spring 2017

51. Quick Reference Sheet for the OELPA and OST for ELL
Presented by the CMSD Department of Assessment
10/10/2016

52. Quick Facts
The one year rule exemption for testing was dissolved- ALL students are required to test.
Screener- will be available in SY
Screener Pilot- Will be available in November-December (Only selecting 500 students per group of states in pilot)
Grade Bands- K*, 1*, 2-3, 4-5, 6-8, 9-12
Please note: K-2 will no longer be an observation test, students will be able to exit if they meet exit criteria.
Sequence of Test: Listening, Reading, Writing, and Speaking may be given out of order.
Speaking is Still given one-on-one
Grades K-1- Online (Reading, Listening, and Speaking); Paper (Writing)
Administration: February 6 through March 31st

53. Delayed OELPA Test Results and Guidance on ELL Student Placement for School Year 2016-2017
Due to the Standard-Setting process required for the first year of testing, the Ohio English Language Proficiency Assessment (OELPA) spring 2016 test results will not be available before the beginning of the school year. At this time, there is not a definite date for the release of the spring 2016 test results. Therefore, for this year only, the Ohio Department of Education provides the following guidance to assist Ohio schools and community schools in the determination of student program placement, staff assignments and exiting students out of the English language learner program in the absence of OELPA test results
For English language learners performing on the Ohio Test of English Language Acquisition (OTELA) tests at the composite levels 1, 2 or 3, continue to provide them the same levels of services and staff assignments of the previous year until the fall at which time you may make adjustments as necessary.
For English language learners performing at the composite score of 4 on the OTELA, continue to provide support services based on need;
District staff may discontinue ELL supports and services for some students based on classroom performance and other measures;
Only reclassify eligible English language learners out of the English as a second language program for school year when the revised Ohio ELL exit criteria is published and OELPA test scores become available in the fall.
Beginning in school year , OELPA test results will be available to Ohio school districts and community schools in time for making ELL student placement decisions before the start of the next school year. OELPA’s test window for the coming school year is Feb. 6 through March 31, Spring 2017 test results are scheduled for May 15, 2017.

54. Accessibility for Ohio’s State Tests
Ohio’s Accessibility Manual and the OELPA Accessibility Manual  is a comprehensive policy document providing information about the accessibility features of Ohio’s State Tests and OELPA for grades 3-8 and high school in English language arts, mathematics, science and social studies. The manual helps to define the specific accessibility features available for all students, students with disabilities, students who are English language learners and students who are English language learners with disabilities. Ohio’s Accessibility System features are made up of accommodations for students with disabilities and English language learners as well as other features including administrative considerations, universal tools and designated supports.

55. Delivery of test materials to schools –
PAPER ONLY FOR CERTAIN STUDENTS
Test Administration – ONLINE
February 6-March 31,2017
Test Administration – PAPER
TO BE ANNOUNCED
Scorable and NON-Scorable materials Drop-off
SCHOOLS WITH PAPER MATERIALS MUST DROP-OFF
Friday, March 31, :30am – 6:30pm
(please have DRC boxes properly packaged and sealed; FOLLOW THE DIRECTIONS AS STATED IN A FORTHCOMING )

56. OELpA NOTES (A SCHEDULE OF DATES WILL BE FORTHCOMING-TBA)
Administration will begin February 6-March 31, 2017 ONLINE.
Administration for PAPER TESTERS begins (TBA).
Paper test materials due to arrive in district the week of (TBA).
Paper test materials delivered to schools ASAP, once sorted, counted, prepared for delivery; estimated date of delivery will be (TBA).
Drop-off dates for SCORABLE and NON-SCORABLE PAPER MATERIALS is (TBA).
Anyone from your building can drop-off the scorable and non-scorable, but make them aware that they must wait until we go through the boxes to make sure all that’s required to be returned is returned. Any discrepancies they will have to fix and any missing materials will have to be returned to us that day prior to completion of drop-off. We do not rush through the materials because we want to make sure we have everything. Provide the drop-off person with your phone number, if it’s not you, so that you can be contacted immediately when the discrepancy occurs._

57. OHIO English Language proficiency assessment Oelpa(Grades K-12)
Test Administration window ONLINE ► February 6-March 31,2017 Test Administration window PAPER ► DATES TO BE ANNOUNCED Drop-off of scorable and non-scorable PAPER test materials ► Date: Friday, March 31, 2017 ► Time: 8:30am – 6:30pm This is a STATE MANDATED TEST and MUST be administered. Schools that are not bilingual sites, may have students in your building, enrolled in the bilingual program but not necessarily receiving services. If this occurs, the students MUST be tested. Call the Bilingual Office, LouLou Elias, if you have questions regarding the administration of the OELPA test. Not administering this test is NOT an option.

58. OELpA 2017 Students’ roster
School Name: __________________________________________ Phone No. ________________
Test Coordinator: ___________________________________________________________________
Test Administrator: _______________________________________________________________
Teacher Name: _________________________________________ Homeroom No. _____________
(Please give a copy of this form to each teacher administering the OELPA online or paper)
STUDENT NAME
CMSD ID
NUMBER
(if no preID label)
SSID
GRADE
LEVEL 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
TOTAL STUDENTS TESTED BY TEACHER
When completed OELPA administration ONLINE or PAPER, please collect a form from each test administrator and to Cinderella and Roeltha. PAPER schools are to return to WDC with all test materials received. Please be sure required information is supplied. The CMSD ID and SSID is needed for students WITHOUT pre-ID labels. (1) Keep a copy for your records, and (2) PROVIDE A COPY TO THE TLO STAFF MEMBER upon check-in .

59. Drop-off DIRECTIONS for oelpa--PAPER
When dropping off PAPER SCORABLE and NON-SCORABLE test materials, please bring the OELPA Roster, along with all test materials received for the administration of the OELPA test. This include administration manuals, paper bands, used and unused test booklets, answer documents, header sheets, and boxes in which materials were received.
DO NOT DISCARD ANY OELPA MATERIALS, INCLUDING BOXES. ALL ITEMS ARE CONSIDERED SECURE TEST MATERIALS BY ODE.
Have a copy of the OELPA Roster to hand to the TLO staff that will check and inventory your materials.
Make a copy for yourself and a copy for the principal.

60. ALTERNATE ASSESSMENT
Spring 2017

61. Delivery of test materials to schools –
week of Monday, February 13, 2017
Test Administration –
February 20-April 14, 2017
Test Kits and Materials Drop-off
SCHOOLS MUST DROP-OFF EITHER DAY
Monday, April 17, :00am – 6:00pm
Tuesday, April 18, :00am – 6:00pm
Schools with three (3) or more kits, will have their kits picked up by our courier on these same two days as well.
Schools with 1-2 Kits are to drop-off their kits, along with all other documentation required.
Drop-off Instructions to be sent in 2017.
Pickup of AASCD Kits ONLY –
April 17-18, :00am – 2:00pm
(Please have Kits put back inside the DRC boxes in which they came according to Kit and Box numbers; properly packaged, sealed, and in main office for pickup by courier.)

62. Alternate assessment NOTES
Please pay close attention to the information you are about to receive. All information is important to NOTE. If you have questions, please write them on here and save until the Q&A session begins.
Thanks so much for your CONSIDERATION.
Student Score Sheets MUST be entered into the system no later than 3:00 p.m. on April 13, If SCORES are not entered by April 14, 2017, they will not be SCORED. Kits and Score Sheets are dropped off on April 17-18, Be sure to inform all test administrators that they are to save these sheets as they are required during the drop-off of the kits. Be sure when you bring the kits, you bring the Student Score Sheets and the Roster with you. Drop-off is not complete without these three requirements: (1) Student Score Sheets, (2) AASCD Rosters from each test administrator indicating the students that were assessed by him or her; (3) All kits received, sealed properly, contents placed properly inside box, and all kits and their contents have been identified as being returned prior to drop-off. Be sure to have a sign-off sheet indicating as such from each test administrator._______________________________________________________________
______________________________________________ ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

63. AASCD SCHEDULE APRIL 12, 2017-- Last day of AASCD test administration
FEBRUARY 20-APRIL 14, 2017
APRIL 12, Last day of AASCD test administration
APRIL 13, All student scores entered into ODE’s online Data Entry Interface system by Test Administrators
Dropoff of NonScorable Materials:
Monday, April 17, :00am – 6:00pm
Tuesday, April 18, :00am – 6:00pm
Schools with three (3) or more kits, will have their kits picked up by our courier on these same two days as well.
Schools with 1-2 Kits are to drop-off their kits, along with all other documentation required.
Drop-off Instructions to be sent in 2017.
Pickup of AASCD Kits ONLY –
April 17-18, :00am – 2:00pm
(Please have Kits put back inside the DRC boxes in which they came according to Kit and Box numbers; properly packaged, sealed, and in main office for pickup by courier.)

64. aascd 2017 Students’ roster
School Name: __________________________________________ Phone No. ________________
Test Coordinator: ___________________________________________________________________
Test Administrator: _______________________________________________________________
Second Rater (if required)_____________________________________ Homeroom No. _________
(Please give a copy of this form to each teacher receiving OELPA materials.)
STUDENT NAME
KIT
NUMBER
BOX
GRADE
LEVEL 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
TOTAL STUDENTS TESTED BY TEACHER
When completed AASCD tests are due for return to WDC, please be sure required information is supplied.
The CMSD ID and SSID is needed for students tested.
(1) Keep a copy for your records, and
(2) PROVIDE A COPY TO THE TLO STAFF MEMBER upon check-in .

65. Alternate Assessment for Students with SIGNIFICANT COGNITIVE DISABILITIES (AASCD)
As Building Test Coordinator (BTC), you are responsible for coordinating the administration of the Ohio AASCD in your school. The BTC’s primary responsibilities for AASCD include the following:
Become familiar with the contents of the Test Coordinator Manual and the AASCD Directions for Administration Manual
Receive, check-in and securely store the AASCD kits.
Work with TAs to develop a testing schedule within the testing window.
Verify if TE-Alts and second raters were trained on test administration procedures by staff from the Special Ed Office, Patty and Corky .
Distribute kits to TAs before test session, so they have time to become familiar with the assessment; be sure to have a sign-off sheet capturing the signature upon distribution to TAs
Maintain the security of test kits after upon completion of each test administration; be sure to have a sign-off sheet capturing the signature upon receiving from TAs.
Return kits (used and unused) securely sealed to TLO.

66. IMPORTANT NUMBERS TESTING LOGISTICS OFFICE – WOODLAND DATA Ctr.
Roletha Steward Office No Cell No
Cinderella Stewart Office No Cell No
ASSESSMENT DEPARTMENT – 1111 SUPERIOR Bldg.
LaTISHA GRIMES, EXECUTIVE DIRECTOR
Office No Cell No.: No district cell; only
t. Saroya Queen-Tabor, Online testing mgr.
Office No Cell No
Richard Buehner, performance management specialits
Office No
Request for SSID – EAST PROFESSIONAL DEV. Ctr.
Nicole Gray
Terence Bush
MULTICULTURAL/BILINGUAL OFF. – thomas jefferson
Office No
SPECIAL EDUCATION DIVISION – 1111 Superior Bldg.
- Office No /0215