Toshiyuki SHIRAI, National Institute for Radiological Sciences Preparation Status  LOC Members  Venue  Budget  Social Event  Hotels Toshiyuki SHIRAI.

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Presentation transcript:

Toshiyuki SHIRAI, National Institute for Radiological Sciences Preparation Status  LOC Members  Venue  Budget  Social Event  Hotels Toshiyuki SHIRAI National Institute for Radiological Sciences

Toshiyuki SHIRAI, National Institute for Radiological Sciences Sponsorship The Asian Committee for Future Accelerators (ACFA) Science Council of Japan Particle Accelerator Society of Japan The Physical Society of Japan Atomic Energy Society of Japan  Hosted by  Sponsored by International Union of Pure and Applied Physics (IUPAP), High Energy Accelerator Research Organization (KEK), Kyoto University, Osaka University, RIKEN, Japan Atomic Energy Agency (JAEA), National Institute of Radiological Sciences (NIRS), Japan Synchrotron Radiation Research Institute (JASRI), Kyoto Prefecture, Kyoto City, Kyoto Chamber of Commerce and Industry.

Toshiyuki SHIRAI, National Institute for Radiological Sciences Members of LOC Susumu Kamata (KEK), Noritaka Kumagai (RIKEN) Hiroyuki Hama (Tohoku-u), Kichiji Hatanaka (Osaka-u) Toshitada Hori (Hiroshima-u), Yoshiharu Mori (Kyoto-u) Shoji Nagamiya (KEK), Seiichi Tagawa (Osaka-u) Satoru Yamada (Gunma-u), Yasushige Yano (RIKEN) Hideaki Yokomizo (JAEA), Masakazu Washio (Waseda-u)  Advisory Board (12 persons)  Executive Board (16 persons) Mitsuhiro Fukuda (Osaka-u) : Lab tour Kazuro Furukawa (KEK) : Web site Yoko Hayashi (KEK) : VISA Takahiro Inagaki (RIKEN/SP8) : Lab tour Osamu Kamigaito (RIKEN) : Donation Tatsuyoshi Kato (Osaka-u) : Conference site Toshiteru Kii (Kyoto-u) : Hospitality Eiji Kikutani (KEK) : Industrial Exhibition Kai Masuda (Kyoto-u) : Conference site Akihiko Mizuno (SPring8) : Publicity Kazuyuki Nigorikawa (KEK) : JACOW Hideaki Ogaki (Kyoto-u) : Conference site Toshiyuki Shirai (NIRS) : Chair, Finance Akihiro Shirakawa (KEK) : SPMS Hikaru Souda (Kyoto-u) : Registration, IT Kinho Yang (Osaka-u) : Hospitality

Toshiyuki SHIRAI, National Institute for Radiological Sciences Venue 1 st Floor

Toshiyuki SHIRAI, National Institute for Radiological Sciences Venue (Plenary Session)  Main Hall 1F : 400 seats (800 seats) 2F – 4F : 800 seats Screen : 7m x 7m

Toshiyuki SHIRAI, National Institute for Radiological Sciences Venue (Parallel Session)  Room A 500 seats Screen:5m x 5m  Room B1 220 seats Screen:5m x 5m

Toshiyuki SHIRAI, National Institute for Radiological Sciences Venue (Poster & Industrial Exhibition)  Event Hall Area : 3000 m posters (125 panels) width 1.2m, height 2.1m 48 Exhibition Booth

Toshiyuki SHIRAI, National Institute for Radiological Sciences Venue (Poster & Industrial Exhibition)  Exhibition Booth Booth width 3m, depth 2m height 2.5 m Registration Fee (tentative) 300,000 Yen (~ 3,000 $)

Toshiyuki SHIRAI, National Institute for Radiological Sciences Venue (JACOW & Internet Cafe) Area : 120m 2 for each room width 12.8m, depth 8.5m height 3.1m JACOW office Paper Reception Internet Cafe (Wireless LAN is available at lobby.)

Toshiyuki SHIRAI, National Institute for Radiological Sciences Budget (Expense)  Cost Estimation (700 participants, Tentative) Before conference Poster, Postcard Web site Staff costs Registration, Credit card etc. 1,500,000 Yen 500,000 Yen 4,000,000 Yen 1,500,000 Yen 1,000,000 Yen Cost of Venue Conference room charge Equipments Poster, Exhibition booth 11,500,000 Yen 7,000,000 Yen 2,000,000 Yen During conference Participants items Staff costs Travel expense supports Social Events etc. 5,000,000 Yen 2,000,000 Yen 8,000,000 Yen 16,000,000 Yen 1,000,000 Yen After conference Proceedings, etc.3,000,000 Yen Total 64,000,000 Yen

Toshiyuki SHIRAI, National Institute for Radiological Sciences Budget (Income)  Income Estimation (700 participants, Tentative) Registration Fee Early registration (45,000 Yen x 500) Late registration (55,000 Yen x 100) Student (15,000 Yen x 100) Companion (10,000 Yen x 100) 22,500,000 Yen 5,500,000 Yen 1,500,000 Yen 1,000,000 Yen Industrial Exhibition Early registration (300,000 Yen x 40) Late registration (350,000 Yen x 10) 12,000,000 Yen 3,500,000 Yen Public Support Science Council of Japan Japan Society for the Promotion of Science, IUPAP, Institutes 8,000,000 Yen 5,000,000 Yen Donation Conference bag, Student supports, Coffee, etc 5,000,000 Yen Total 64,000,000 Yen

Toshiyuki SHIRAI, National Institute for Radiological Sciences Social Event  Welcome Reception on Sunday at Sakura  Chairman’s Reception on Monday (The location is not decided.)  Banquet on Thursday (There are two candidates of the location.) Up to 500 persons

Toshiyuki SHIRAI, National Institute for Radiological Sciences Social Event (Banquet)  Plan 1 – Garden Party (~ 10,000 Yen/person)  Plan 2 – Dinner Party at Prince Hotel (~ 12,000 Yen/person)

Toshiyuki SHIRAI, National Institute for Radiological Sciences Accommodation  Booking List ClassTwin RoomSingle Room A (Prince Hotel)50 rooms24,000 Yen/room50 rooms15,000 Yen /room B (3 hotels)25 rooms16,000-18,000 Yen/room35 rooms9,500-12,000 Yen/room C (4 hotels)30 rooms13,000-14,000 Yen/room 55 rooms 7,000-9,000 Yen/room D (5 hotels)35 rooms9,000-13,000 Yen/room 80 rooms 7,500-8,000 Yen/room Total140220

Toshiyuki SHIRAI, National Institute for Radiological Sciences Transportation  Subway Fare (one-way)Required time Kyoto Station - ICC Kyoto280 Yen20 minutes City Center - ICC Kyoto280 Yen~ 15 minutes Kyoto Convention Pass for Subway : 2500 Yen/week (5 days)