1. TRANSPORTATION RESEARCH BOARD State DOTs & the TRB Annual Meeting July 25, 2012

2. TRANSPORTATION RESEARCH BOARD State DOTs & TRB Annual Meeting Continuing Challenge: Provide state DOTs with satisfactory return on their investment in the TRB Annual Meeting in an era of travel restrictions without increasing the costs to them. July 25, 2012

3. TRANSPORTATION RESEARCH BOARD TRB Annual Meeting Online Integrated online resource Papers Slide presentations Posters E-sessions –Thru 2012 July 25, 2012

4. TRANSPORTATION RESEARCH BOARD Adding Other Opportunities for Participation Conference call-ins for committee meetings Committee discussion groups and social networking TRB webinars TRB “Virtual Conferences” Annual Meeting conference calls? July 25, 2012

5. TRANSPORTATION RESEARCH BOARD TRB Annual Meeting Venue If we were planning this meeting from scratch, would we choose the current venue(s)? July 25, 2012

6. TRANSPORTATION RESEARCH BOARD Annual Meeting Venue: Why Now? Current venues have been stretched to (and often, beyond) their limits –So have many attendees July 25, 2012

7. TRANSPORTATION RESEARCH BOARD Annual Meeting Venue: Why Now? Don’t wish to further break meeting into separate parts Communications technologies New convention center hotel in 2014 It’s been almost 60 years! July 25, 2012

8. TRANSPORTATION RESEARCH BOARD Annual Meeting Venue: Analysis Factors Overall attendee experience Programming sessions and meetings Hotel guest rooms Food and beverage Onsite registration Exhibits and posters AV & Communications Financial impacts on TRB July 25, 2012

9. TRANSPORTATION RESEARCH BOARD TRB Annual Meeting Venue: Staff Recommendation Enter into negotiations with DC Convention Center, new Marriot Marquis, & other hotels to move meeting as early as 2015 July 25, 2012

10. TRANSPORTATION RESEARCH BOARD TRB Annual Meeting Venue: Briefing the TRB Leadership TRB Executive Committee Technical Activities Council (TAC) TRB State Representatives Advisory Panel (STRAP) July 25, 2012

11. TRANSPORTATION RESEARCH BOARD TRB Annual Meeting Venue: STRAP Priorities (April 30) Meeting “under one roof” Look/feel of meeting space Hotel costs and environs Access to Metro Internet access and teleconferencing capabilities July 25, 2012

12. TRANSPORTATION RESEARCH BOARD TRB Annual Meeting Venue: STRAP Recommendations Make extra efforts to inform attendees – start early! Group event locations by major interest areas Assure disabled/older attendees can navigate venue in a timely manner Provide plenty of food outlets! July 25, 2012

13. TRANSPORTATION RESEARCH BOARD TRB Annual Meeting Venue: Negotiations Underway! Dates & Hotels Length of commitment Detailed package & costs Nothing is “certain” at this point Stay tuned! July 25, 2012

14. TRANSPORTATION RESEARCH BOARD Questions? July 25, 2012