1 Common Administration Errors Dan Evans Assessment Analyst for Students with Disabilities Office of Educational Assessment & Accountability

2 Common Administration Errors Answer documents returned without barcode labels Answer documents returned with incorrect barcode labels (name on answer document does not match label) Material returned to the wrong vendor

3 Answer document does not have form number bubbled in and/or written in Students taking multiple assessment types Common Administration Errors

4 Students taking out-of-level assessments (test form grade does not match pre-ID grade) Student answer documents returned under wrong School Header sheets Common Administration Errors

5 Administering accommodated version of Functional Independence assessments when NOT documented in the student’s IEP and/or used in daily instruction Answer documents not completed correctly Common Administration Errors

6 Answer documents completed by students rather than by assessment administrators Bubbles not filled in with #2 pencil correctly (must be dark enough and fill in circle completely) Not completing the MEAP-Access bubble

7 PAA and SAA scores not recorded for each student for each item for P/SI assessments Orders for AMO/first-time orders not entered by appropriate district level personnel Common Administration Errors

8 Tested Roster not being reviewed by districts after testing Picture Cards not used during administration Common Administration Errors

9 Reading items marked in the “Do Not Read Aloud” table Common Administration Errors

10 Misadministration Process Any misadministration of the assessments may be self-reported by going to the OEAA secure site and select the document at the lower section of the announcement page titled: “OEAA Test Administration Incident Report”

11 IMPORTANT COMMUNICATIONS OEAA sends important s to District MI- Access Coordinators throughout the administration cycle. Ensure your contact information, particularly address, is updated and accurate in EEM (Educational Entity Master).

12 IMPORTANT COMMUNICATIONS Ensure your district’s IT professional confirms you can receive these s and attachments.

13 Fees

14 Fees for  Student answer documents returned without a Pre-ID label will have a label affixed by the contractor at a cost of $10 per document.  If a label cannot be affixed by the contractor, the document will not be scored.

15 Fee Schedule

Contact Information Call option 4 Call option 4