October 2015 Meeting Broad Run High School Band Boosters Association

OPENING REMARKS President – Lamar Wilson Call to order Meeting norms Parents, please sign in Other comments and updates

September Meeting Minutes Approval of September meeting minutes

Calendar – October 2015

Calendar – November 2015 November 2015

FINANCIALS Financials (as of 30 Sept 2015)Last MthCurrent Operating Funds Balance$30,800$32,048 Reserve Funds Balance$32,802$32,307 Income Year to Date$30,973$37,599 Fees$23,600 Fundraising$6,433$13,999 Expenses Year to Date$9,494$14,153 Marching Band$6,266$10,841 Other$579$665 Financial Aid$2,648 Last MthCurrent Receivables (Open Invoices)$7,675$5,564 Current$2,694$1,873 Departed$3,691$3,141 Tuscarora$1,290$908 MB Payables (Big Rocks)$26,381$17,000 Staff$7,500 Busses$7,000 Budget Deviations – JMU Food (~$1000), Trailer Misc. Budget Line ($2,500) – None Used to Date

FINANCIALS BUDGETACTUALS

FUNDRAISING VP Fundraising – Laura White Funds raised YTD actual v. projected – on track, but different breakdown than expected Goal: 100% participation from kids, assisted by parents, use social media, identify and introduce to businesses and sponsors.

FUNDRAISING VP Fundraising – Laura White October and November: No frills Jamberry on FB -- now Mickman Brothers Wreaths Spiritwear 2 – delivery by 12/15 Dining for Dollars Fudruckers – Tuesday 10/20 Spartan Shopping Spree – Sunday 11/15 D4D at new Chipotle – Sunday 11/15

FUNDRAISING VP Fundraising – Laura White Standing Fundraising & Events Committee Core members recruited all parents invited to join committee and attend meetings (TBD) Committee is for brainstorming, researching, planning and running events Identify and Run NEW big event in spring to replace Spartan Spectacular

COMMUNICATIONS VP Communications – Tammie Willenbrock BAND PHOTO UPDATEFull Band & Individual Photos Already Distributed by Mr. Dempsey Missing your ensemble photos? Or maybe Senior Photos? Me, too! See me or me.

COMMUNICATIONS VP Communications – Tammie Willenbrock MEDIA & PUBLICATIONS

COMMUNICATIONS VP Communications – Tammie Willenbrock The best source for BRHS BBA information and Band updates is always our website! Bookmark brhsbba.org today! Latest updates Social Media Links Menu featuring entire program Full Calendar NEW! Donations accepted via Paypal Upcoming events Important Links Please subscribe! Our Founding Sponsors! Coming Soon! Uploadable Media Gallery!

COMMUNICATIONS VP Communications – Tammie Willenbrock BRHS BBA Private Facebook Group Parents Students Extended Family Alumni Search Facebook for: Broad Run Band Boosters Association Membership will be approved by an Admin Public Facebook Page Promote the Program Friends, Neighbors, & Fans Shareable Events Search Facebook for: Broad Run High School Bands Find Us on Facebook!

COMMUNICATIONS VP Communications – Tammie brhsbba COMMUNICATING… Mr. Dempsey’s ‘Official’ Hashtags #broadrunband #marchingspartans #BRHSBand

COMMUNICATIONS VP Communications – Tammie Willenbrock Broad Run Band Boosters would also like to you Not on Social Media?

COMMUNICATIONS VP Communications – Tammie Willenbrock FRIENDRAISING… What do I do with this thing???

COMMUNICATIONS VP Communications – Tammie Willenbrock FRIENDRAISING… First… Join the event! This gives us a count of attendees. We like to see lots of you there! Depending on your Facebook Settings, this may also share the event on your Timeline.

COMMUNICATIONS VP Communications – Tammie Willenbrock FRIENDRAISING… First… Join the event! This gives us a count of attendees. We like to see lots of you there! Depending on your Facebook Settings, this may also share the event on your Timeline. Then… Double-Click the Event

COMMUNICATIONS VP Communications – Tammie Willenbrock FRIENDRAISING… INVITE! CHOOSE FRIENDS! If you select Choose Friends, you can personally invite family and friends to the event. This helps drive up clicks on our Page!

COMMUNICATIONS VP Communications – Tammie Willenbrock FRIENDRAISING… Sharing means options! Share on your own Timeline, on a friend’s Timeline, to a Group, or to a Page (if you manage one)

VOLUNTEER NEEDS Secretary – Kelly Cieslak THANK YOU!

STATE OF THE BANDS Band Director – Ryan Dempsey Upcoming events General comments

QUESTION & ANSWER SESSION