OUTSOURCING BILLING PROCEDURE Developed by Outsourcing Team

PORTAL FOR KAs & TPVs Portal site is available for KAs and TPVs for downloading bills and KA Statement of account. Portal site is available for KAs and TPVs for downloading bills and KA Statement of account. Below is the URL for portal, Below is the URL for portal, Log in to the portal with Username and Log In password. Log in to the portal with Username and Log In password. Username will be same as your KA Code. Username will be same as your KA Code. Passwords will be provided once you are registered…. Passwords will be provided once you are registered….

Procedure For Billing

Procedure For Claiming Payment KA’s have to send signed scanned copy of bills on id to claim payment/recommendation. KA’s have to send signed scanned copy of bills on id to claim Recommendation of Bills are done on 9 th and 15 th of every month. Once the bill gets recommended on 9 th or 15 th then the amount will be transferred to your account within 7 working days respectively. Recommendation of Bills are done on 9 th and 15 th of every month. Once the bill gets recommended on 9 th or 15 th then the amount will be transferred to your account within 7 working days respectively. If the bill is received after 12 noon on 9 th /15 th then it will be recommended in next recommendation cycle. If the bill is received after 12 noon on 9 th /15 th then it will be recommended in next recommendation cycle. ALL KAs/TPVs are requested to send us the Bill before the final dates(9 th or 15 th before 12 noon) to avoid delay in payments. ALL KAs/TPVs are requested to send us the Bill before the final dates(9 th or 15 th before 12 noon) to avoid delay in payments. KAs/TPVs are subjected to provide their Account Details and PAN No to the billing department once they are associated with DATAMATICS. KAs/TPVs are subjected to provide their Account Details and PAN No to the billing department once they are associated with DATAMATICS.

How to Download Bill from Portal Go to Go to Put your username and password and click on Login Put your username and password and click on Login Go to Home  Payment  Bill Go to Home  Payment  Bill Put Transaction Password, select correct month and download bill. Put Transaction Password, select correct month and download bill. Step 2Step 1

Step 3 TPV’s are required to print and sign the hard copy and courier it to us on the below address and/or send scanned copy of bill on TPV’s are required to print and sign the hard copy and courier it to us on the below address and/or send scanned copy of bill on Outsourcing Billing Cell: DATAMATICS GLOBAL SERVICES LTD., Knowledge Centre, Street no 17, Plot no 58, M.I.D.C. - Andheri (East), Mumbai Step 4

KA Statement of Account from Portal Go to Go to Put your username and password and click on Login Put your username and password and click on Login Go to Home  Payment  KA Statement of Accounts Go to Home  Payment  KA Statement of Accounts Put Transaction Password, select correct month and download bill. Put Transaction Password, select correct month and download bill. Step 2Step 1

Step 3 This statement gives Job Lot wise billing details for the particular month.This statement gives Job Lot wise billing details for the particular month. Please note that this statement opens only in excel format and it is just for your reference.Please note that this statement opens only in excel format and it is just for your reference. To open the file, download and rename the file into.xls.To open the file, download and rename the file into.xls. DO NOT COURIER IT TO US. DO NOT COURIER IT TO US. Step 4

Status of Transfer to Bank In this option vendor can check status of their bill, from recommending to amount transfer to bank. In this option vendor can check status of their bill, from recommending to amount transfer to bank. Always check your account to confirm amount is credited. Always check your account to confirm amount is credited. Incase the amount is not transferred in bank please download and send your bank account statement of 2 months to process your query too Accounts Department at -id. Incase the amount is not transferred in bank please download and send your bank account statement of 2 months to process your query too Accounts Department at

Service Tax Availment \ TDS Deduction All Vendors who are registered Service providers, please update us with your Service tax no. for availing Service Tax. All Vendors who are registered Service providers, please update us with your Service tax no. for availing Service Tax. Please note that Service Tax is paid only if you have updated your Service tax no. with billing team and it is paid from the proceeding month. Please note that Service Tax is paid only if you have updated your Service tax no. with billing team and it is paid from the proceeding month. Service Tax is paid only if the threshold limit of revenue Service Tax is paid only if the threshold limit of revenue Rs 10, 00,000/- per annum is reached. If you have Service tax no. please confirm that your annual turnover for the last financial year was over Rs 10,00,000/- and above. Rs 10, 00,000/- per annum is reached. If you have Service tax no. please confirm that your annual turnover for the last financial year was over Rs 10,00,000/- and above. TDS under section 194C will be deducted if your single bill crosses Rs 30,000/- or annual income crosses Rs 75,000/-. TDS under section 194C will be deducted if your single bill crosses Rs 30,000/- or annual income crosses Rs 75,000/-. KAs are charged 1% as TDS and TPVs are charged 2% as TDS. KAs are charged 1% as TDS and TPVs are charged 2% as TDS. Quarterly TDS certificates will be ed in the following quarter to the id you have registered with us. Quarterly TDS certificates will be ed in the following quarter to the id you have registered with us.

Other Options in Payment Menu Go to Home  Payment  View Pending Bills Go to Home  Payment  View Pending Bills View: In this option, vendor can see consolidated view of all the bills in the selected financial year. View: In this option, vendor can see consolidated view of all the bills in the selected financial year. View Pending: In this option, vendor can check if bills are pending for recommendation. View Pending: In this option, vendor can check if bills are pending for recommendation.

Base Proforma Invoice Go to Home  Base Proforma Inv Go to Home  Base Proforma Inv This option is for checking whether the processed lots are updated in our system for billing purpose, if not please report a discrepancy. This option is for checking whether the processed lots are updated in our system for billing purpose, if not please report a discrepancy. This option is only for PRISM based project. This option is only for PRISM based project.

HELP For further clarification regarding billing, please contact: For further clarification regarding billing, please contact: Indra Naykar Indra Naykar Vishakha Pandagale Vishakha Pandagale

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