1. OUTSOURCING BILLING PROCEDURE
Developed by Outsourcing Team 1

2. PORTAL FOR KAs & TPVs
Portal site is available for KAs and TPVs for downloading bills and KA Statement of account.
Below is the URL for portal,
Log in to the portal with Username and Log In password.
Username will be same as your KA Code.
Passwords will be provided once you are registered.

3. Procedure For Billing
Normal billing cycle accounts all the PRISM based projects processed and updated from 26th to 26th of the subsequent month.
Pay slips (KA STATEMENT OF ACCOUNTS) are released on Portal on 5th of every month to all the KAs/TPVs, this gives a detailed break-up of lots billed in the month. It is in excel format.
KA Statement of Account shows detailed break-up only for PRISM based Projects.
Once the bills gets released the KAs/TPVs have to check the KA STATEMENT OF ACCOUNTS and BILL.
Incase of any discrepancies, please inform the same to the concerned Billing Mentor and Production Staff.
The TPVs are required to send the signed hardcopy of the BILL printed on company’s letterhead to the below mentioned address,
Outsourcing Billing Cell:
DATAMATICS GLOBAL SERVICES LTD., Knowledge Centre, Street no 17, Plot no 58, M.I.D.C. - Andheri (East), Mumbai

4. Procedure For Billing
KAs can send signed scanned copy on id .
Recommendation of Bills are done on 9th and 15th of every month. Once the bill gets recommended on 9th or 15th then the amount will be transferred to your account after 7 working days respectively.
If the bill is received after 12 noon on 15th then it will be recommended in next month.
ALL KAs/TPVs are requested to send us the Bill before the final dates(9th or 15th before 12 noon) to avoid delay in payments.
KAs/TPVs are subjected to provide their Account Details and PAN No to the billing department once they are associated with DATAMATICS.

5. How to Download Bill from Portal
Go to
Put your username and password and click on Login
Go to Home  Payment  Bill
Put Transaction Password, select correct month and download bill.
Step 1
Step 2

6. Step 3
Step 4
You are required to print and sign the hard copy and courier it to us on the below address and/or send scanned copy of bill on
Outsourcing Billing Cell:
DATAMATICS GLOBAL SERVICES LTD., Knowledge Centre, Street no 17, Plot no 58, M.I.D.C. - Andheri (East), Mumbai

7. KA Statement of Account from Portal
Go to
Put your username and password and click on Login
Go to Home  Payment  KA Statement of Accounts
Put Transaction Password, select correct month and download bill.
Step 1
Step 2

8. Step 3
Step 4
This statement gives Job Lot wise billing details for the particular month.
Please note that this statement is in excel format and just for your reference.
DO NOT COURIER IT TO US.

9. Status of Transfer to Bank
In this option vendor can check status of their bill from recommendation to amount transfer to bank.

10. Service Tax Availment\ TDS Deduction
All Vendors who are registered Service providers, please update us with your Service tax no. for availing Service Tax.
Please note that Service Tax is paid only if you have updated your Service tax no. with billing team and it is paid from the proceeding month.
Service Tax is paid only if the threshold limit of revenue
Rs 10, 00,000/- per annum is reached. If you have Service tax no. please confirm that your annual turnover for the last financial year was over Rs 10,00,000/- and above.
TDS will be deducted if your single bill crosses Rs 30,000/- or annual income crosses Rs 75,000/- .
KAs are charged 1% as TDS and TPVs are charged 2% as TDS.
Quarterly TDS certificates will be ed in the following quarter to the id you have registered with us.

11. Other Options in Payment Menu
Go to Home  Payment  View Pending Bills
View: In this option, vendor can see consolidated view of all the bills in the selected financial year.
View Pending: In this option, vendor can check if bills are pending for recommendation.

12. Base Proforma Invoice Go to Home  Base Proforma Inv
This option is for checking whether the processed lots are updated in our system for billing purpose, if not how to report a discrepancy.
This option is only for PRISM based project.

13. HELP For further clarification regarding billing, please contact:
Rajani Shintre
Indra Naykar

14. THANK YOU