Presentation on theme: "Invoices On – Line Registration Instructions for Vendors."— Presentation transcript:
Invoices On – Line Registration Instructions for Vendors
1. Go to the following Internet address http://vendorportal.areva-td.com 2. Choose the language to log in 3. Select “I am a Vendor under the New User Registration section on the Login Screen. Click on “Register Me” 1. REGISTER
4. Complete the following fields by supplying the information of an invoice your company issued to Areva which has been paid. (If this is your first invoice, you may enter that info) - Invoice number - Invoice Date - Invoice Amount 5. Fill the form - Email account - Password(Must be 8-20 characters with at least one letter and one number.) - Retype Password - Security code. - Click continue 1. REGISTER
6. Fill in the following information, click “Submit”. All information is mandatory Please note the security answer is case sensitive.
1. REGISTER Contact customer service If you experience problems with the portal click on the “Contact” field located at the bottom of the main page and you will see the detail of the contacts
ACCESS Go to the following address http://vendorportal.areva-td.com User and password (See Vendor Portal Self- Registration Instructions) The following page should be displayed. This page is split in three sections: - Menu (1) - Invoice Search Panel (2) - Available Invoices (3) Explanations of each section are on the following pages… 12 3
SECTION 1. MENU MENU In this section you will find options to gather information that we have for your company. ♦ Documents -Status of invoices. ♦ User Profile -User Information you may view and update as necessary. ♦ History -List of inquiries raised regarding your company’s invoices. ♦ Legend -Icon to define the status of invoices.. ♦ Tools -Portal utilities, including: - Calculator - Missing Invoice - Create an inquiry for information not listed in this portal (further information section 4). -Required Vendor Attachments - Upload forms W-8, W-9 -Download Forms - W-8, W-9.
SECTION 2. SEARCH Search panel Search panel to find specific information faster. Example.- To find a specific invoice, please enter the invoice number on the field “Invoice Number” and click on “Search.”
SECTION 3. INVOICES AND PAYMENTS INVOICES In this section you will find the list of invoices that we have received from you and their status. Status Types “Paid”- means that your invoice was paid. Please review the payment detail. “Free for Payment” – means that the invoice will be paid the next payment proposal after the due date.. “In progress” / “Blocked for payment” means that your invoice is being processed by our accounts payable department
SECTION 3. INVOICES AND PAYMENTS Payment details - In the last column you can click on the box and find all the payment information, payment date, check number, etc. If the payment includes more than one invoice; you will see the detail clicking on the “List All invoices” field Information download -The list of invoices and the payment details can be downloaded to your computer in MS Excel (.xls) format by clicking on this icon.
SECTION 4. INQUIRY “Inquiry” A question on the invoices can be raised through an inquiry. Two kind of inquiries can be raised 1. Inquiries concerning invoices already in the portal (see next slide) 2. Inquiries concerning invoices not listed in the portal (see last slide).
SECTION 4. INQUIRY Inquiries regarding invoices already in the portal Create an Inquiry 1. Select the invoice you wish to ask about and click on the icon on the right top of the list. 3.. Select “Add an inquiry”.
SECTION 4. INQUIRY 2. Select the question that you wish to inquire about and then click “add inquiry” You will receive an acknowledgment of receipt that you inquiry has been submitted. When the inquiry has been answered you will receive an answer notification.
SECTION 4. INQUIRY Acknowledgment of receipt Answer Notification
SECTION 4. INQUIRY Inquiries regarding invoices not listed in the portal. Process 1. On the menu bar under “tools,” click on the icon “Missing invoice” 2. Fill in the format and click on the icon “Send email” Note.- please add a scan of your invoice, provide all the information regarding this issue and the name of the contact person in AREVA who requested the services/goods from you. You will receive an acknowledgment of receipt that you inquiry has been submitted. When the inquiry has been answered you will receive an answer notification.
SECTION 5. OTHER APLICATIONS Help Box There is a help box that defines the FAQ’s and the status description