Author Instructions How to upload Abstracts and Sessions to the Paper Management System

Paper Management System Website If you have ever used Mira you have an account. You do not need a new account every year. If you are a new user select New User at the top of screen to create an account. If you do not remember you password use the forgot my password button or e- mail Debbie Smith at for Use this if you forgot your password

Author Page Authors have 3 choices; 1)Submit a New Individual Abstract 2) Create a New Full Session Proposal 3) Submit Abstract to an Existing Session Proposal It is very important that you make the correct selection.

Definitions New Individual Abstract – document that describes and individuals presentation and final paper. New Individual Abstracts are groped together to make up a full session. New Full Session Proposal – A session is a 90 minute program. Traditional Session has a moderator and about 4 papers presented. A panel session has a moderator and presenters but no papers and may be more interactive. Submit Abstract to an Existing Session Proposal - If you have been contacted by someone organizing a Full Session and you have been told what the name of the Session is then you would submit select this option. Your document describes what you will discuss during your part of the full session. If you have not been contacted then you do not select this option. You select New Individual Abstract.

Topics Topics and Subtopics appear in a drop down menu when you make your submission. Note: Invited LPC, Invited NTPC, or Invited TAD is ONLY for people who have been contacted by one of these groups. If you have not been asked to upload your submission to one of these Please do not use it. Your submission will not be considered for the conference if uploaded to this topic when you were not invited.

Submit a New Individual Abstract Submit a New Individual Abstract – select this if your abstract is not connected to an organized session. It is a single submission that the NTPC will review and, if accepted, will be grouped with other submissions to create a session for the conference. Make your selection then hit Go.

Submit a New Individual Abstract Individual Paper/Abstract Proposal: The submission should be words describing what will be discussed in the presentation and identify what the attendee with learn. Include in the abstract: Title, all authors, with names, credentials (P.E., Ph.D.), Organization, working address and phone number. If you know who the presenter will be please indicate this.

Create a New Full Session Proposal Create a New Full Session Proposal – select this if you are organizing a full 90 minute session. Session Proposal Includes: words describing what will be discussed during the 90 minute program, explain if this is a panel session of a traditional session with authors presenting papers. Provide details on what the attendees will learn. List all panel members or authors and paper titles, include name, credentials (P.E., Ph.D.), Organization, working address and phone number. Identify the moderator and provide contact information. If the session is sponsored by a committee or organization please include. Some session have papers and some that are panel sessions with no papers. If your session does not have papers you only need to submit the session proposal. If your session does have papers you must do step 1 and step 2.- see next slide.

Create a New Full Session Proposal Step 1: Log in to paper management system and on author home page select Create a New Full Session Proposal. Upload the session document. Step 2: Submit Abstract to an Existing Session Proposal : After submitting the session proposal (Step 1) an abstract for each individual paper MUST be submitted by each individual author as follows: Notify the individual paper authors that they need to submit their abstracts to your session. The author must know the correct session title in order to select it from a drop down menu Author logs into the paper management system and select Submit Abstract to an Existing Session Proposal Abstract should include the same as an individual abstract. See previous slide. If the author does not select Submit Abstract to an Existing Session Proposal and select the correct session from the drop down menu we will not know it was uploaded incorrectly and it may be evaluated as a single abstract or part of an incorrect session. This is not easy to correct if upload wrong. If you need additional information please Contact Debbie Smith or before you get started.

Session Proposal Note: The NTPC will review the session as a whole as well as the individual abstracts connected to the session. The NTPC will try to work with the session proposer if it feels that changes are warranted. NTPC sometimes will not accept all the abstracts submitted to a session or may add additional abstracts. NTPC will not approve more than 5 abstracts with a session. NTPC will try to have as many different presenters approved as possible. If the same person submits multiple proposal they will not all be approved.

When you select Submit a New Individual Abstract First Tab- Authors Page On this page you enter all the author information. Note – what ever is on this page is what is included in the printed material. You can modify this before the paper goes for review or when you upload your final paper.

Abstract On the abstract page you enter the title of the abstract and upload the file. PDF’s are not an allowable file type. Use Word. Note: Who ever uploads the abstract needs to upload the final paper.

Abstract Details Page On this page you select the Topic, Subtopic and Presentation Preference. Make sure you hit save and continue.

Copyright and Permissions If you submit a final paper for publication in the Conference Proceedings, please note: The proceedings will be copyrighted and published by ASCE. It is the author’s responsibility to obtain the necessary permissions or approvals from employers, project owners, or clients prior to submission of the final paper for publication. Material included in your submission from previously published sources, including the internet, may require permission from the copyright holder of that publication or Web Site. It is the authors responsibility to obtain the permission for reuse of this materials and include the appropriate credit information in the paper.

Copyright Read the Copyright information and select the appropriate response.

Permissions Read the permissions information and select the appropriate response.

Proof Read On this page you view your abstract.

Submit your abstract Read the options and select the appropriate one. If you do not hit accept my abstract the process is not done.

Successful Submission Make sure you have a successful submission. If not go back and see what was not completed. If you have questions feel free to contact Debbie Smith

How to Submit a Session Proposal Session Proposal: A session proposal has two steps. 1) Upload the Session Proposal - select Create a New Full Session Proposal 2) Upload the abstracts connected to the session – select Submit an Abstract to an existing session proposal. (usually done by each abstract author)

Upload a Session Create a New Full Session Proposal Select create a new full session proposal and then hit Go.

Session Proposal Screen On this screen you select the topic the session should fall under and then enter the session Title. Upload the document. Select Save. It is important that you provide the authors who will upload the abstracts connected to the session with the correct title because they will need to select it from a drop down menu when they upload the abstract.

Upload Abstracts to a Session Once the session is uploaded you need to contact your authors of the abstracts and provide them with the correct Title of Session. When the author logs in make sure they select Submit an Abstract to an existing session proposal

How to upload an abstract connected to a session. Select Submit an Abstract to an existing session proposal and hit Go.

Author Information On this page you enter all the author information. Note – what ever is on this page is what is included in the printed material. You can modify this before the paper goes for review or when you upload your final paper.

Upload an Abstract to a Session Proposal On the abstract page you enter the title of the abstract and upload the file. PDF’s are not an allowable file type. Use Word.

Upload an Abstract to a Session Proposal On this page you click on the arrow for Session proposals and select the session your abstract is suppose to be connected to. If you do not know you need to find out before you continue.

Copyright Read the Copyright information and select the appropriate response. No forms need to be faxed only use what comes up on the screen.

Permissions Read the permissions information and select the appropriate response. No forms should be faxed only use what comes up on screen.

Proofread On this page you view your abstract

Submit your abstract Read the options and select the appropriate one. If you do not hit Accept my abstract the process is not done.

Successful Submission Make sure you have a successful submission. If not go back and see what was not completed. If you have questions feel free to contact Debbie Smith

Remember Who ever uploads the abstract is the person who must upload the final paper. Attendance and Registration for the Conference are mandatory. Allowable file Type -Word 2003(.doc) /2007(.docx) or rft files. If you have questions contact Debbie Smith, or Check key dates on website.