1. Online Submission and Management Information -- Authors
AMS Annual Conference
Click on play to begin show

2. For Authors This slide show will illustrate:
Show the main web sites for conference information
Show where the link is to enter the system and submit a paper or special session proposal
How to set up your login for the Easy Chair system
Show how to upload a paper
Show how to Upload Proceedings
How to consolidate accounts (in case you have more than one associated with system.

3. AMS41Information
You can always access information about the conference through the calendar on the AMS home page.
The AMS Home Page as of today (Oct 22, 2015)
The link to the conference. It will move up the list chronologically as events take place.
In this area, you will see a place to login to the AMS site -- all active members can log in. A membership is not necessary to proceed to the conference page.
Go to the web site and click on the conference you want to submit to

4. AMS Conference Page
This page is the main interface for all conference participants. All conference pages are similar in style regardless of the specific conference. You’ll find a link to the conference management system on this page. Find the link to the conference management system and click through to submit a paper.

5. Create a user name and password, or login if you already have an account
Step 1
In creating your account, use the same login and password that you use to login to the AMS website
First time users, use the option to sign up for an account
Just sign in if you already have an account

6. To create an account, type the two words in the box and click on continue
Step 2
Setting up the account is easy; this is probably the most difficult part (reading the words or numbers)

7. Step 3
Enter your name, address and click on continue

8. Your application is received: you will now receive an e-mail
Step 4
Your application is received: you will now receive an
This screen just provides information saying what to do if you do not receive the indicated in the second line.

9. When you receive your e-mail, please click on the link
Step 5

10. Remember to use the same ID and password as you do for AMS
Step 6
Complete the form and click on create my account
Remember to use the same ID and password as you do for AMS

11. Your account is created, now click on the AMS##
Step 7
Your account is created, now click on the AMS##
The name AMS## within the conference management system (the number changes depending on the conference)

12. Enter your login and password and click on sign in
Step 8
Enter your login and password and click on sign in
After you’ve created your account, this will be the first screen you see before entering the conference management system.

13. Step 9
Since this is your first time logging in, you will be prompted to
accept the terms of service.

14. Click here to enter submit a paper.
Step 10
Now you are on the conference website – you can submit your paper here
Click here to enter submit a paper.
This tool bar is the guide for most of the conference activities. Each “role” will see a different tool bar.

15. Choose a track All the tracks will be listed on this page
Just click on the track that you would like to submit a paper to – see the Call for Papers for a description of each.

16. Enter Author Information
If you have issues with entering first and last name, a helpful guide is linked at the bottom of the page. Next slide has this link highlighted.
Enter first author information here. Clicking “Click here to add yourself” will auto input your information from you EasyChair account.
Enter the send authors information here.
Check this box if this author is the corresponding author
Fill in the information for any and all other authors

17. Scroll Down to Enter Paper Information
Helpful article about names
After you have finished entering all the author information, you can scroll down and see the place where you enter the Title of the manuscript and an abstract. DO NOT INCLUDE A TITLE PAGE OR OTHER AUTHOR IDENTIFICATION ON THE PDF FILE THAT YOU PLAN TO UPLOAD AS A SUBMISSION.
Enter three or more key words here.

18. Click on submit to submit the paper to the Track Chair.
Upload the Paper
After typing key words, browse your computer and find the pdf file you wish to upload as a submission. Select the file.
Click on submit to submit the paper to the Track Chair.

19. Confirmation After you’ve submitted the paper,
you will get an confirmation
you can always return and find the information about the paper
including review status (click Submission #)
you can submit multiple papers by choosing new submission
You can always return to the system and update information on the paper.
You will get a confirmation showing the information about the paper.

20. Proceedings
Here you will find instructions for authors to upload a proceedings version of their paper
You will only have the option to upload a proceedings version after your paper has been accepted.
You will need to ensure you upload either a full paper or a 1 page abstract to the proceedings section

21. You are responsible for submitting your Proceedings version.
As the conference proceedings and program are created, tabs will appear in the tool bar for you to submit your materials.
You are responsible for submitting your Proceedings version.
Proceedings
Once your submission is accepted to the conference and the proceedings, you will have the tab for submitting your proceedings version.
You must upload either the full paper or an abstract to the proceedings section. Must have “Abstract” in the title and be 1 page max for non-full papers in the proceedings.
You are responsible for ensuring you upload the correct paper to the proceedings.
Clicking this will take you to the proceedings version submission page.

22. Proceedings
If you click the “proceedings” tab, you will be taken here. You are now logged into the system as an author but for your proceedings submission. You have a role and then different submissions within that role. So if you are an author, you have 3 different submission under your author role:
1 – Conference Paper
2 – Proceedings Paper
3 – Program Paper Info
Depending on which role you are currently in, you will see the tab on the tool bar for the other 2 roles.
We can see conference and program because we are in the proceedings role.
We can click the Paper ### to access the paper that has been submitted in that role. So you have a Paper ### for role 1, role 2 and role 3.
Going to your Paper ### under each role will give you access to upload different version depending on the role you are in.

23. Account Consolidation
The following slides show how to consolidate 2 easy chair account
You should not have 2 easychair account
You should set your easy chair account with the same credentials as your AMS account

24. Account Consolidation
Click “Account” while hovered over “easychair” to access the account consolidation page
To consolidate accounts hover over the easy chair icon at the top navigation bar. You may click it if so desired.
If you click “easychair” you will be taken to this page. Select “Account information and update”

25. Account Consolidation
Merging two accounts into one (
If you have two EasyChair accounts you can merge them into a single account. To this end, follow Other->My Account->Merge Accounts. But before doing this you should clearly understand what happens.
Suppose that use have two accounts:
Acc1 with the main address e1 and alternative addresses alt1;
Acc2 with the main address e2 and alternative addresses alt2,
and want to merge them into a single account. Suppose that you log in as Acc1 and request to merge Acc2 into it.
The following things will happen:
All personal information, such as name, address etc. from Acc2 will be deleted. For example, if you had different names on the two accounts, only the name from Acc1 will be used.
The main address e2 and all alternative addresses alt2 of the second account will be added to the alternative addresses of Acc1.
All other information will be added to the first account. For example, Acc1 will have access to all programme committees in which Acc2 has been involved.

26. Account Consolidation
Scroll to the bottom of the account information page and locate the “Merge Accounts” section. Fill in the requested information and click “merge accounts”
If you click “easychair” you will taken to this page. Select “Account information and update”

27. Abientot! If you have any questions, please contact your track chair.
If you prefer, you can your submission to the track chair – as a pdf file.
See you soon -- cher!