Cost Entry for Non-Owned Factories Cypress Creek System

Costing Workflow

Costing of Finished Goods Purchase Orders FGPOs are the orders Jordache places to the factories that produce the garments Costing of FGPOs to Outside Contractors (non-Related Factories) located in Hong Kong is done by JIL (Company 89) Costing of all other FGPOs to Outside Contractors (non-Related Factories) is done by Iron Will Macao (Company 20)

Glossary of Training Terms The following terms will be used throughout this training program: –Field: A box on the screen into which you enter information –Value: The information (data) being entered in the field. Example: Division number, FGPO number –Icon: An image you may click to perform a function such as select, submit or exit –(Single-)Click: Also “Select.” Hitting the left mouse button once. This will activate an icon or select a row in a list of values –Double-click: Hitting the left mouse button twice o the same part of the screen. Used only to select and return a value from a list.

Using the Cypress Creek System These are the primary icons you will use: – Search: Located next to entry fields. Clicking this icon brings up a pop-up window with a list of all possible values for the field (for example, the next to the Division field will show a list of all divisions) (Shift-F9 keys or F21 key) – Select: Located on the Search pop-up windows. You may click on a line and click Select to return its value to the main screen – OK (Submit): Located in the bottom right corner of each screen. Processes the information on screen and brings you to the next screen – Return (Back): Located at the top of each screen. Click this icon to go back one screen (F2 key) – Exit: Located at the top of each screen. Click this icon to return to the menu or close a pop-up (F3 key)

Enter your User ID and Password here Note: User ID and Password are assigned by MIS. The fields are NOT case-sensitive. Sign On

Click the check (or hit the Enter key) to proceed Welcome

Enter “20” in the Company field, or “89” if the factory is in Hong Kong If you don’t enter a Company or enter the wrong number, you will receive this error: Click OK Select Application Enter the application number for the menu or click the correct button in the menu at left

Cost Entry Enter the Division Number, or click the icon to select a Division Enter “99” to see orders from all Divisions that need to be costed

Cost Entry: Select Division Double-click on a division, or single- click and click the icon

Cost Entry: Select Account Enter the Customer Account #, or click the icon to select from a list… If selecting, click on the appropriate arrow button to enter the Customer information you have

Cost Entry: Select Account by Name Select the Account from the list or… …type in the first letter(s) of the Account name and hit the Enter key to search the list. Double-click on a name, or single- click and click the icon

Cost Entry: Select by User PO Number To search by User PO #, Enter the User PO # here or click the icon to select from a list…

Cost Entry: Select by User PO Select the PO from the list or… …type in the User PO # and hit the Enter key to search the list. Double-click on a row, or single-click and click the icon

Cost Entry: Display Orders Click “Display Orders for All Accounts”

Display FGPOs Requiring Costs A list of all POs requiring costs appears. Costs that have been approved are not visible Click “Display All Orders” to view the list including approved and rejected costs

Display FGPOs Requiring Costs Right-click on the line of the PO you want to cost A menu appears. Select “Update Cost”

The Cost Sheet: Description The cost sheet contains entry fields for various parts of the production process: –Exchange Rate –Fabric –Pocketing –Cut and Make –Sewing Trim –Embroidery & PR Finishing Trim –Hanger Charge –Quota # –Ex. Trim Freight –Totals and Variances

Cost Sheet Entry: The Cost Sheet Click into a field to enter or change a value Make sure the header information is correct Scroll down to continue entering the cost

Cost Sheet Entry: The Cost Sheet In this view you can use the “Opt” column to add or edit lines The “Opt” values are listed here: There is also F to duplicate a line

Cost Sheet Entry: The Cost Sheet To see the cost sheet by section with column headings, click “Alternate Entry Mode”

Cost Sheet: View Headings At any time you may click this icon to refresh the calculations Change the exchange rate if necessary Hit the Back button (F2) to return to the original entry mode

Cost Sheet: Fabric Click the double arrow to scroll down to the next section You may enter values in the first and third columns. Update Allowance % only in Allowance rows. Cost/Gmt and Cost/Dz are calculated by the system

Cost Sheet: Pocketing

Cost Sheet: Cut and Make Enter the Cost per Dozen for only ONE type of cut and make

Cost Sheet: Sewing Trim

Cost Sheet: Embroidery/Finishing

Cost Sheet: Total Trim

Cost Sheet: Hanger Charge

Cost Sheet: Factory Cost Rounding Var is a system field – do not enter any value Click here to (re)calculate the Factory Cost

Cost Sheet: Factory Cost Click “Final” to finalize the cost sheet and send it to NY for approval

Default Vendor Markups For your information, the default markups are as follows: MGO/MGM – 12% MKLEN – 17% JIL – 0% KMS Designs – 0% Note that you may edit the markups if necessary and approved by your manager.

Cost Sheet Inquiry Once the cost sheet has been finalized, searching for it will automatically bring you to this Inquiry screen – you cannot edit the cost here If you need to change the cost, you must contact NY and have the cost sheet Rejected