1 Sustainability November 16, :45 – 3:45 Joyce Popp, ID Ken Nelmes, NV Rod Packard, WI

2 Sustainability: Idaho Setting Vision Clear, concise and results oriented Don’t just build a system to collect data Provide data to stakeholders to affect change Tie the money to the data Program Support Superintendent of Public Instruction & Governor Financial $2.1M from the State $5.9M from 2009 ARRA Grant

3 Sustainability: Idaho Strategy Build versus Buy Maintenance Costs Minimized Invested in appropriate hardware/software Invested in appropriate personnel Invested in relationships Engage State & Federal Program Teams Consolidation Buy-in & monetary support

4 Sustainability: Nevada Sustainability: the capacity to endure Organizational Sustainability Value to Users Human Resources Knowledge Technical Sustainability SLDS Quality/Credibility Continuity of Operations Adaptability Financial Sustainability Stakeholder’s Perception of Value Planning – synchronization with Bi-annual cycle

5 Sustainability: Nevada Challenges Relationships/Power Distribution of students Clark County School District has 70%; Washoe County School District has 15%; Sixteen remaining districts have 15%; Smallest district has.015% Coopetition (Competitive Cooperation) Transform relationship from contentious to collaborative ( From ‘No’ to ‘Yes if …’) Responsiveness to requests increases workload but improves communications Technology model is changing from duplicative to complementary (Current SY vs. Multi-SY) Nevada Dept of Education (NDE) IT Funding About 50% of NDE IT’s funding comes from non-state sources Legacy of a $26.5M state-funded LDS project that has achieved partial success Austere budget/fiscal environment

6 Sustainability: Wisconsin Background Wisconsin Department of Public Instruction – K12 and public libraries Superintendent is non-partisan and independently elected Wisconsin has received 3 LDS Grants – 2006, 2009 and 2009 ARRA LDS funding has resulted in a number of new solutions and system upgrades So it can be difficult to speak to the sustainability of the LDS since it’s not a “single” thing 10 of the essential elements and 6 state actions identified by DQC Create stable sustained support! Sustainability – funding, cost and technical skills How are we going to manage the costs and what revenue streams will exist after the federal dollars run out? Do we have the technical expertise to maintain the systems we own? Both expertise and capacity

7 Sustainability: Wisconsin Manage the Cost Rationalize technology – don’t build an LDS island if you can avoid it Standardize and eliminate duplicate – 2 application server technologies down to one Cancel maintenance of technologies you don’t use – Check the PO Eliminate support agreements Leverage LDS investment across all IT – one security solution The maintenance and support of the technology is an agency thing – Not an LDS thing So what - $110k / year savings Revenue Stream No dedicated Wisconsin funding stream - YET! Systems that benefit the entire agency have costs allocated to a number of program areas Program positions converted to IT positions Fee for services?

Technical Skills – expertise and capacity Sufficient expertise - Yes Sufficient capacity? 8 Sustainability: Wisconsin

Contact Info: Joyce Popp, , Ken Nelmes, , Rod Packard, , Resources: State Support Team webinar on Sustainability: State Support Team Best Practices Brief on Sustainability: 9 Sustainability: Contact Info and Resources